Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES January 28, 2014 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, January 28, 2014 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Norm Childress, Dawn Ross and Ron Shriner. Absent: Cindy Murray Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Ross moved for approval of the minutes from the January 21, 2014 regular meeting. Mr. Childress seconded. Passed. BIDS UNDER ADVISEMENT 100’ Rear Mount Aerial Platform President Henriott stated that this will remain under advisement. NEW BUSINESS Information Technology Contract-Enterprise Resource Planning System Andy Milam, Information Technology Director, presented to the Board and recommended approval of a Contract for the Enterprise Resource Planning System with Tyler Technologies in the amount of $743,193.00. Mr. Milam explained what the contract includes and how it will be used across all city departments. The new software will allow the city provide better, faster and more efficient services to the citizens. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $3,246,269.77. President Henriott asked if there were any further questions and there were none. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety January 28, 2014 Page 2 MISCELLANEOUS Special Event Request-Meade Press Announcement President Henriott presented to the Board and recommended approval of a Special Event Request for Les Meade Press Announcement to be held on January 30, 2014 from 4:30pm-6:00pm in the Big 4 Depot- Community Room. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Special Event Request-Homeward Bound Walk Marie Morse, Homestead Consulting Director, presented to the Board and recommended approval of a Special Event Request for the Homeward Bound Walk to be held on April 6, 2014 from 10:00am-5:00pm in the Big 4 Depot-Community Room and at Riehle Plaza. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Special Event Request-Wedding Reception for Bollock President Henriott presented to the Board and recommended approval of a Special Event Request for a Wedding Reception for Bollock to be held on February 8, 2014 from 7:00am-12:00midnight in the Big 4 Depot-Community Room. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Event Street Closure Request-Window Replacement President Henriott presented to the Board and recommended approval of Window Replacement at 519 Main Street to be held on January 31 (sidewalk/parking), February 3-5 (sidewalk/parking) and February 6-7 (alley closure). Mr. Shriner moved for approval. Mr. Childress seconded. Passed. ANNOUNCEMENTS Mayor Roswarski thanked the Board for another great 2013 with breaking the $1,000,000,000 mark for new investments along with thanking the Board for thinking outside the box and being progressive. Time: 9:13 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk Board of Public Works and Safety January 28, 2014 Page 3 *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office.