Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES September 2, 2014 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, September 2, 2014 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Norm Childress, Dawn Ross and Ron Shriner Ed Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the August 26, 2014 regular meeting. Mrs. Murray seconded. Passed. NEW BUSINESS Engineering Supplemental Agreement #2-John T. Myers and Riehle Plaza Bridges Jenny Leshney, Public Works Director, presented to the Board and recommended approval of Supplemental Agreement #2 for the John T. Myers and Riehle Plaza Bridges. This is a supplement for the preliminary engineering contract with H. Stewart Kline & Associates. The revised contract amount is $295,000.00 which increased the previous contract amount by $16,150.00. The supplement is related to additional amenities that were added to the bridge that include benches, trash receptacles and statues along with covering the plan revisions required when doing several INDOT lettings. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Permission to Advertise-2014 South 11th Street Curb and Ramp Replacement Project Mrs. Leshney presented to the Board and recommended approval of a Permission to Advertise the 2014 South 11th Street Curb and Ramp Replacement Project. The bid opening will be on September 23, 2014. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Change Order #1-2013-2014 Poland Hill Roundabout Project Bob Foley, Engineering Office, presented to the Board and recommended approval of Change Order #1 for the 2013-2014 Poland Roundabout Project. The project had to be re-phased in 2013 and therefore the change order includes the additional costs associated with that. The revised contact amount is $1,450,814.65. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Board of Public Works and Safety September 2, 2014 Page 2 Addendum #17-Cedar Run/The Valley Lakes Development Mr. Foley presented to the Board and recommended approval of Addendum #17 for the Cedar Run/The Valley Lakes Development for Lot 5A with 1.137 acres. The compensation for utilities is in the amount of $6,987.00 and a check has been submitted to the Clerk’s Office. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Information Technology Amendment #1-Tyler Technologies Contract Andy Milam, IT Director, presented to the Board and recommended approval of Amendment #1 for the Tyler Technologies Contract to include the Tyler Munis software product for the Engineering office for permitting and code enforcement. The contract is in the amount of $130,200.00. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $1,528,319.34. President Henriott asked if there were any further questions and there were none. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. MISCELLANEOUS Special Event Request-Light the Night Walk President Henriott presented to the Board and recommended approval of a Special Event Request for Light the Night Walk to be held on September 18, 2014 from 2:00pm-9:00pm at Riehle Plaza and the Big Four Depot Community Room. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. Banner Request-Carry the Torch Walk President Henriott presented to the Board and recommended approval of a Banner Request for Carry the Torch Walk to be hung on Main Street from September 23- October 7, 2014. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Banner Request-Hunger Hike President Henriott presented to the Board and recommended approval of a Banner Request for Hunger Hike to be hung on Main Street from September 9-23, 2014. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Time: 9:09 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s st Mindy Miller, 1 Deputy Clerk Board of Public Works and Safety September 2, 2014 Page 3 Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office.