Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES January 6, 2015 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, January 6, 2015 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Norm Childress, Dawn Ross and Ron Shriner Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the December 16, 2014 regular meeting. Mr. Shriner seconded. Passed. ELECTION OF OFFICERS Mrs. Murray moved to nominate Gary Henriott as President of Board of Works for 2015. Mr. Childress seconded. Motion Passed. QUOTES UNDER ADVISEMENT Durkees Run Interceptor Project Phase 4 President Henriott stated that this item will remain under advisement. NEW BUSINESS Engineering Change Order #1-Prange Drive Curb and Gutter Replacement Project Jenny Leshney, Public Works Director, presented to the Board and recommended approval of Change Order #1 for Prange Drive Curb and Gutter Replacement Project in the amount of $580.89 which brings the revised contract amount to $134,213.89. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Certificate of Completion-Prange Drive Curb and Gutter Replacement Project Mrs. Leshney presented to the Board and recommended approval of a Certificate of Completion for Prange Drive Curb and Gutter Replacement Project. The total and final amount for the work constructed under said contract is $134,213.89. The warranty period began as of November 30, 2014. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety January 6, 2015 Page 2 Agreement with American Structurepoint Inc. Greenbush Street Improvements Mrs. Leshney presented to the Board and recommended approval of an Agreement with American Structurepoint Inc. for the design of the Greenbush Street Improvements in the amount of $84,600.00. The improvements include adding sidewalks, traffic signal near Payless Supermarkets and redo the entrance into Market Square. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. Agreement with Norfolk Southern Railway for the Sagamore Parkway Project Phase 2 Mrs. Leshney presented to the Board and recommended approval of an Agreement with Norfolk Southern Railway for the Sagamore Parkway Project Phase 2 in the amount of $946,080.00. This agreement is for the reconstruction of the rail crossing in Sagamore Parkway by the Home Depot entrance and for the track works itself and also the traffic signal. Mrs. Leshney stated that the railroad will incur the costs and then will invoice the city for the actual expenses. The work is scheduled to begin late Summer/early Fall 2015. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Agreement for Utility Services for IU Health Arnett Parking Lot Bob Foley, Engineering, presented to the Board and recommended approval of an Agreement for Utility Services for IU Health Arnett Parking Lot for 0.81+/- acre commercial site in the amount of $6003.00. Mr. Foley stated that this agreement is a separate master agreement because IU Health did not have the entire property under the original master agreement. This parking lot is associated with a medical office building that is attached to the hospital currently under construction. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Legal Counsel Supplemental Fire Contract to the Unincorporated Area of Fairfield Township Fire Chief Richard Doyle presented to the Board and recommended approval of a Supplemental Fire Contract to the Unincorporated Area of Fairfield Township. This contract is in the amount of $100,000.00 with no restrictions and therefore can be used for non-equipment related such as training, fitness or other needs. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $9,874,588.83. Mr. Childress asked what portion of the $6,594,000.00 on Page 20 are bond payments. Mr. Jones answered the question and made references on Pages 20-23. Discussion ensued. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. ANNOUNCEMENTS Mrs. Leshney announced that the railroad crossing on Beck Lane located between Poland Hill Road and 9th Street will be closed on Monday, January 12, 2015 for two days for reconstruction. Time: 9:16 a.m. Board of Public Works and Safety January 6, 2015 Page 3 BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk Ordinance Violations Bureau From the Office of the Engineer: 1st Letter Summary (96 issued) 2nd Letter Summary (3 issued) and Ticket Summary (18 issued) from the Ordinance Violations Bureau for the month of December 2014. *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Board of Public Works and Safety January 6, 2015 Page 4 Board of Public Works and Safety January 6, 2015 Page 5 Board of Public Works and Safety January 6, 2015 Page 6