Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES April 21, 2015 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, April 21, 2015 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Norm Childress, Dawn Ross and Ron Shriner Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the April 14, 2015 regular meeting. Mrs. Murray seconded. Passed. BID OPENING Rome Drive Reconstruction Project This being the time set to open bids for the Rome Drive Reconstruction Project, the following bids were received and opened: Milestone Contractors Lafayette, Indiana Base Bid: $997,400.00 Rieth-Riley Construction Lafayette, Indiana Base Bid: $1,199,771.80 Mr. Shriner moved to take the bids under advisement for further review. Mrs. Ross seconded. Passed. NEW BUSINESS Economic Development Recommendation for Award- Exterior Wayfinding Signage Installation Dennis Carson, Economic Development Director, presented to the Board and recommended approval of a Recommendation for Award for the Exterior Wayfinding Signage Installation with Poblocki Sign Co. in the amount of $250,872.00 for the Base Bid and Alternate 1 & 2. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Board of Public Works and Safety April 21, 2015 Page 2 Contract- Exterior Wayfinding Signage Installation Mr. Carson presented to the Board and recommended approval of a Contract for the Exterior Wayfinding Signage Installation. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Notice to Proceed- Exterior Wayfinding Signage Installation Mr. Carson presented to the Board and recommended approval of a Notice to Proceed for the Exterior Wayfinding Signage Installation starting April 22, 2015 and concluding December 30, 2015. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. Engineering Recommendation for Award- US 52 CR 450E Intersection Improvements Jenny Leshney, Public Works Director, presented to the Board and recommended approval of a Recommendation for Award for the US 52 CR 450E Intersection Improvements with Milestone Contractors in the amount of $639,456.15. Mrs. Murray moved for approval. Mrs. Ross seconded. Passed. Contract- US 52 CR 450E Intersection Improvements Mrs. Leshney presented to the Board and recommended approval of a Contract for the US 52 CR 450E Intersection Improvements. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Notice to Proceed- US 52 CR 450E Intersection Improvements Mrs. Leshney requested tabling this item until next week. Mrs. Leshney stated that they are trying to work out the final right-of-entry and land acquisition. Mr. Childress moved to table this item. Mrs. Murray seconded. Tabled. Change Order #1-Sagamore Parkway Reconstruction, Phase II Mrs. Leshney presented to the Board and recommended approval of Change Order #1 for Sagamore Parkway Reconstruction Phase II. Mrs. Leshney stated that there were several items that were discovered during the initial phase of the construction. The change order is in the amount of $135,652.45 which brings the new contract amount to $10,985,652.45 and the contract date gets extended 2 days. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Community Development Amendment #1-Agreement between Lafayette Housing Consortium and Lafayette Transitional housing Center 2014-2015 Singles Rehab Program Aimee Jacobsen, Community Development Director, presented to the Board and recommended approval of Amendment #1-Agreement between Lafayette Housing Consortium and Lafayette Transitional Housing Center 2014-2015 Singles Rehab Program. The amendment adds an additional $80,707.00 which brings the total project cost to $175,707.00, the projected budget has been corrected to show appliances and equipment costs as HOME costs and the entire Local Match section with the revised match amount Board of Public Works and Safety April 21, 2015 Page 3 has been added for clarity. The project will be completed by September 30, 2015. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $2,797,955.26. President Henriott asked if there were any further questions and there were none. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. MISCELLANEOUS Special Event Request-March of Dimes President Henriott presented to the Board and recommended approval of a Special Event Request for the March of Dimes to be held on April 25, 2015 from 8:00am-1:00pm at The Tippecanoe County Fairgrounds and surrounding streets. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Special Event Request-National Day of Prayer President Henriott presented to the Board and recommended approval of a Special Event Request for the National Day of Prayer to be held on May 7, 2015 from 10:30am-1:30pm at Riehle Plaza. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Banner Request-Relay for Life President Henriott presented to the Board and recommended approval of a Banner Request for Relay for Life to be hung on Main Street from April 21-May 5, 2015. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Time: 9:11 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Ordinance Violations Bureau From the Office of the Engineer: 1st Letter Summary (142 issued) 2nd Letter Summary (0 issued) and Ticket Summary (42 issued) from the Ordinance Violations Bureau for the month of March 2015. Board of Public Works and Safety April 21, 2015 Page 4 Board of Public Works and Safety April 21, 2015 Page 5