Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES July 21, 2015 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, July 21, 2015 at 9:00 a.m. in the Common Council Chambers. Members present were: Cindy Murray, Norm Childress, Dawn Ross and Ron Shriner Absent: Gary Henriott Jacque Chosnek, 1st Deputy City Attorney, was also present. Mrs. Murray called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Ross moved for approval of the minutes from the July 14, 2015 regular meeting. Mr. Childress seconded. Passed. BIDS UNDER ADVISEMENT Renovation to the Long Center-Roofing Mrs. Murray stated that this item will remain under advisement. Renovation to the Long Center-Fire Protection Mrs. Murray stated that this item will remain under advisement. NEW BUSINESS Engineering Supplemental Agreement #6-Old Romney Road Reconstruction Jenny Leshney, Public Works Director, presented to the Board and recommended approval of Supplemental Agreement #6-Old Romney Road Reconstruction with Butler, Fairman & Seufert in an amount Not To Exceed $38,500.00. This supplement will cover additional engineering related to the stormwater outfall into the INDOT right-of-way, additional sanitary and water service stubs, design revisions for the rectangular rapid flashing beacons, and changes by breaking out the trail project from the original project. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Economic Development Professional Services Agreement-City Consultants and Research, LLC Dennis Carson, Economic Development Director, presented to the Board and recommended approval of a Professional Services Agreement with City Consultants and Research for the 2014 Consolidated Annual Performance Report to report the requirements for the HOME and CDBG funded programs of the Board of Public Works and Safety July 21, 2015 Page 2 Community Development Department. The project duration will be from July 21 to October 31, 2015. Alicia Vaughn will be conducting the reporting of this report. Mr. Childress moved to approval. Mrs. Ross seconded. Passed. Demolition Permit for 815 Shawnee Avenue Daniel Walker, Economic Development, presented to the Board and recommended approval of a Demolition Permit for 815 Shawnee Avenue. The home owner hired Mid-West Structural Engineering to do an assessment about whether or not the garage is structurally sound. Mid-West and the City of Lafayette Building Inspector, Scott Dieterle, found that the structure as not sound. Mr. Walker recommended waiving the 60-day public waiting period. Mr. Walker stated that Dann Keiser, Lafayette Historic Preservation Officer requested the 60-day waiting period be waived. Mr. Childress moved to waive the 60-day waiting period. Mr. Shriner seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $2,969,955.51. Mrs. Murray asked if there were any further questions and there were none. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. MISCELLANEOUS Special Event Request-Fall Festival Block Party Mrs. Murray presented to the Board and recommended approval of a Special Event Request for the Fall Festival Block Party to be held on September 13, 2015 from 10:00am-3:30pm on the surrounding streets of Cornerstone Baptist Church. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Special Event Request for the YWCA “Walk a Mile in Her Shoes” Mrs. Murray stated that this item will be tabled until clarification can be made regarding the public streets and sidewalks that may or may not be closed. Mr. Childress moved to table this item. Mrs. Ross seconded. Tabled. Time: 9:06 a.m. BOARD OF PUBLIC WORKS AND SAFETY Cindy Murray s/s President Pro-Tem ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Board of Public Works and Safety July 21, 2015 Page 3