Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES October 27, 2015 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, October 27, 2015 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Ron Shriner, Dawn Ross and Norm Childress. Absent: Cindy Murray Ed Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the October 20, 2015 regular meeting. Mrs. Ross seconded. Passed. BID OPENING 2015 CDBG Sidewalk Replacement Project This being the time set to open bids for the 2015 CDBG Sidewalk Replacement Project, the following bids were received and opened: CC&T Construction Co., Inc Indianapolis, Indiana Site Improvement, Community Garden at Cincinnati Street & Erie Street Bid: $62,834.50 Raingarden at Cincinnati Street Bid: $46,428.00 19th Street Improvement, Perrine Street to Schuyler Avenue Bid: $140,327.50 Improvements to West Side of Meadow Drive, Audubon Road to Beck Lane Bid: $68,419.50 6th Street Improvements, Romig Street north to Alley Bid: $18,177.00 New York Street Improvements, 6th Street to 7th Street Bid: $49,647.00 Prairie Lane Improvements, Elmwood Avenue to Vinton Street (East Arc) Bid: $77,557.50 18th Street Improvements, Virginia Street to State Street Bid: $50,740.50 Southlea Drive Improvements, Westway Drive to Eastway Drive Bid: $28,650.00 Tree Removal Bid: $16,275.00 Alternate #1 Oxford Street Improvements, Winthrop Avenue to Sarasota Drive Bid: $80,015.00 Alternate #2 East Side of Meadow Drive Improvements, Audubon Road to Beck Lane Bid: $77,371.00 Alternate #2 Tree Removal Bid: $13,125.00 Alternate #3 Tree Plating Bid: $65,750.00 Calumet Civil Contractors Whitestown, Indiana Base Bid: $913,843.49 Site Improvement, Community Garden at Cincinnati Street & Erie Street Bid: $59,982.99 Raingarden at Cincinnati Street Bid: $42,696.00 Board of Public Works and Safety October 27, 2015 Page 2 19th Street Improvements, Perrine Street to Schuyler Avenue Bid: $171,260.00 Improvements to West Side of Meadow Drive, Audubon Road to Beck Lane Bid: $85,244.50 6th Street Improvements, Romig Street north to Alley Bid: $23,851.00 New York Street Improvements, 6th Street to 7th Street Bid: $57,483.00 Prairie Lane Improvements, Elmwood Avenue to Vinton Street (East Arc) Bid: $102,985.00 18th Street Improvements, Virginia Street to State Street Bid: $68,719.00 Southlea Drive Improvements, Westway Drive to Eastway Drive Bid: $42,800.00 Tree Removal Bid: $18,750.00 Alternate #1 Oxford Street Improvements, Winthrop Avenue to Sarasota Drive Bid: $90,478.50 Alternate #2 East Side of Meadow Drive Improvements, Audubon Road to Beck Lane Bid: $78,542.50 Alternate #2 Tree Removal Bid: $12,550.00 Alternate #3 Tree Plating Bid: $58,501.00 Milestone Contractors Lafayette, Indiana Site Improvement, Community Garden at Cincinnati Street & Erie Street Bid: $98,087.00 Raingarden at Cincinnati Street Bid: $59,849.00 19th Street Improvements, Perrine Street to Schuyler Avenue Bid: $227,568.50 Improvements to West Side of Meadow Drive, Audubon Road to Beck Lane Bid: $140,059.00 6th Street Improvements, Romig Street north to Alley Bid: $47,588.00 New York Street Improvements, 6th Street to 7th Street Bid: $113,474.00 Prairie Lane Improvements, Elmwood Avenue to Vinton Street (East Arc) Bid: $165,244.00 18th Street Improvements, Virginia Street to State Street Bid: $117,481.00 Southlea Drive Improvements, Westway Drive to Eastway Drive Bid: $69,300.00 Tree Removal Bid: $32,000.00 Alternate #1 Oxford Street Improvements, Winthrop Avenue to Sarasota Drive Bid: $165,875.00 Alternate #2 East Side of Meadow Drive Improvements, Audubon Road to Beck Lane Bid: $168,750.00 Alternate #2 Tree Removal Bid: $21,500.00 Alternate #3 Tree Plating Bid: $71,900.00 Rieth-Riley Construction Lafayette, Indiana Site Improvement, Community Garden at Cincinnati Street & Erie Street Bid: $61,942.00 Raingarden at Cincinnati Street Bid: $40,541.50 19th Street Improvements, Perrine Street to Schuyler Avenue Bid: $144,725.00 Improvements to West Side of Meadow Drive, Audubon Road to Beck Lane Bid: $84,603.01 6th Street Improvements, Romig Street north to Alley Bid: $25,120.01 New York Street Improvements, 6th Street to 7th Street Bid: $57,963.01 Prairie Lane Improvements, Elmwood Avenue to Vinton Street (East Arc) Bid: $95,095.00 18th Street Improvements, Virginia Street to State Street Bid: $64,155.00 Southlea Drive Improvements, Westway Drive to Eastway Drive Bid: $32,700.00 Tree Removal Bid: $15,250.01 Alternate #1 Oxford Street Improvements, Winthrop Avenue to Sarasota Drive Bid: $98,610.00 Alternate #2 East Side of Meadow Drive Improvements, Audubon Road to Beck Lane Bid: $84,427.01 Alternate #2 Tree Removal Bid: $11,000.01 Alternate #3 Tree Plating Bid: $59,020.01 Board of Public Works and Safety October 27, 2015 Page 3 Fairfield Contractors Lafayette, Indiana Site Improvement, Community Garden at Cincinnati Street & Erie Street Bid: $71,042.15 Raingarden at Cincinnati Street Bid: $62,090.80 19th Street Improvements, Perrine Street to Schuyler Avenue Bid: $245,151.45 Improvements to West Side of Meadow Drive, Audubon Road to Beck Lane Bid: $120,405.15 6th Street Improvements, Romig Street north to Alley Bid: $30,761.90 New York Street Improvements, 6th Street to 7th Street Bid: $83,260.90 Prairie Lane Improvements, Elmwood Avenue to Vinton Street (East Arc) Bid: $140,390.75 18th Street Improvements, Virginia Street to State Street Bid: $86,159.85 Southlea Drive Improvements, Westway Drive to Eastway Drive Bid: $39,680.00 Tree Removal Bid: $12,774.00 Alternate #1 Oxford Street Improvements, Winthrop Avenue to Sarasota Drive Bid: $144,645.50 Alternate #2 East Side of Meadow Drive Improvements, Audubon Road to Beck Lane Bid: $135,424.20 Alternate #2 Tree Removal Bid: $10,326.00 Alternate #3 Tree Plating Bid: $56,183.00 Mr. Shriner moved to take the bids under advisement for further review. Mrs. Ross seconded. Passed BIDS UNDER ADVISEMENT Long Center Renovation and Improvements President Henriott stated that this item will remain under advisement. OLD BUSINESS Change Order #1-Renovations to Long Center Roofing (Tabled 10/20/2015) Dennis Carson, Economic Development Director, presented to the Board and recommended approval of Change Order #1 for Renovations to Long Center Roofing with Horning Roofing in the amount of $440 which brings the new contract amount to $150,410.00. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. NEW BUSINESS Economic Development Recommendation for Award- Main Street Streetscape Phase I & II Mr. Carson presented to the Board and recommended approval of a Recommendation for Award for the Main Street Streetscape Phase I & II with Milestone Contractors in the amount of $4,206,959.30 for the Base Bid and Alternate #1. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety October 27, 2015 Page 4 Contract- Main Street Streetscape Phase I & II Mr. Carson presented to the Board and recommended approval of a Contract for the Main Street Streetscape Phase I & II with Milestone Contractors in the amount of $4,206,959.30 for the Base Bid and Alternate #1. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Notice to Proceed- Main Street Streetscape Phase I & II Mr. Carson presented to the Board and recommended approval of a Notice to Proceed for the Main Street Streetscape Phase I & II for October 27, 2015 through December 1, 2016. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Historic Demolition Permit-1521 Grove Street Dan Walker, Economic Development, presented to the Board and recommended approval of a Historic Demolition Permit for 1521 Grove Street. Mr. Walker stated that the Historic Preservation Officer, Dan Keiser inspected the property and found that the demolition of the building would not adversely affect the historic district. President Henriott explained that if the property is historic it affects the nature of the 60 day waiting period unless there is a public safety issue. President Henriott stated that there is no historic value to the property and so therefore Mr. Keiser does not mind the 60 day waiting period being waived. Mr. Walker agreed. Mr. Childress moved to waive the 60 day waiting period. Mr. Shriner seconded. Passed. Fire Department Supplemental #2 Fire Contract for Unincorporated Area of Fairfield Township Fire Chief, Richard Doyle, presented to the Board and recommended approval of Supplemental #2 for the Fire Contract for Unincorporated Area of Fairfield Township located at the northeast corner/Aertz Airport area. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $1,123,486.34. President Henriott asked if there were any further questions and there were none. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. MISCELLANEOUS Special Event Request-Lafayette YMCA 5K Race President Henriott presented to the Board and recommended approval of a Special Event Request for the Lafayette YMCA 5K Race to be held on December 5, 2015 from 9:00am-10:15am starting at the YMCA and taking place on surrounding streets. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Board of Public Works and Safety October 27, 2015 Page 5 Proclamation-Pancreatic Cancer Mayor Roswarski read the following Proclamation: Pancreatic Cancer Whereas Pancreatic Cancer is a devastating disease affecting more than 48,960 Americans per year and that 40,560 will die within the first year; Whereas Pancreatic Cancer has no early warning signs or simple detection tests and; Whereas Pancreatic Cancer has only a 5% to 6% five-year survival rate and; Whereas We wish for those living with Pancreatic Cancer to have a better quality life during their care and; Whereas We remember those who have died from this disease who were personally known to us and honoring their memory and; Whereas We encourage the scientific community to find better means to detect, treat, and eventually cure Pancreatic Cancer; THEREFORE In the interest of better public understanding, scientific advancement, and the Public Good, we therefore proclaim November 2015 as Pancreatic Cancer Awareness Month in the city of Lafayette, Indiana. Cathy Ferguson, Advocate for Pancreatic Cancer, talked about how both her husband and son have both died from pancreatic cancer. Mrs. Ferguson spoke about raising awareness for this important issue and encouraged everyone to help. Time: 9:22 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk Board of Public Works and Safety October 27, 2015 Page 6 *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Board of Public Works and Safety October 27, 2015 Page 7 Board of Public Works and Safety October 27, 2015 Page 8