Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES November 17, 2015 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, November 17, 2015 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Ron Shriner, Dawn Ross and Norm Childress. Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the November 10, 2015 regular meeting. Mr. Shriner seconded. Passed. BIDS UNDER ADVISEMENT Long Center Renovation and Improvements President Henriott stated that this item will remain under advisement. NEW BUSINESS Economic Development Recommendation for Award-2015 CDBG Sidewalk Replacement Project Daniel Walker, Economic Development, presented to the Board and recommended approval of a Recommendation for Award for the 2015 CDBG Sidewalk Replacement Project with CC&T Construction in the amount of $554,004.50. Mr. Walker stated that there were a range of Base Bids. In the addendum the City Engineer consulted with Legal and determined that the city can award all of the Base Bids to one bidder. Mr. Walker stated that the City Engineer and staff reviewed all of the bids and it was determined that CC&T Construction would be the low bidder. Mr. Walker stated that he did exclude Alternate #1 & #2, Romig at 6th Street and removed the tree planting portion. Mrs. Murray moved for approval. Mrs. Ross seconded. Passed. Contract-2015 CDBG Sidewalk Replacement Project Mr. Walker presented to the Board and recommended approval of a Contract for the 2015 CDBG Sidewalk Replacement Project with CC&T Construction in the amount of $554,004.50. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety November 17, 2015 Page 2 Engineering Certificate of Completion, Final Waiver of Lien and Gurantee-2015 City Tree Planting Jenny Leshney, Public Works Director, presented to the Board and recommended approval of a Certificate of Completion for the 2015 City Tree Planting. Mrs. Leshney stated that the City planted 96 trees and the warranty period ends on November 4, 2016. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Temporary Easement for the Construction and Maintenance of Utilities Service-Lafayette MSP, LLC Mrs. Leshney stated that this temporary easement is across the Market Square Property for the Greenbush Sewer Project. There are some issues that need to be worked with the City’s Legal Department. Mrs. Murray moved to table this item. Mr. Shriner seconded. Tabled. Lafayette Housing Authority CDBG Agreement with the YWCA of Greater Lafayette for Domestic Violence Shelter Renovation Patrick Ringwald, Lafayette Housing Authority Project Manager, presented to the Board and recommended approval of a CDBG Agreement with YWCA of Greater Lafayette for Domestic Violence Shelter Renovation in the amount of $100,000.00 in 2013-2014 CDBG Funds. The agreement is for the renovation of the Oppenheimer House located at 604 N. 6th Street which will be used as a domestic violence shelter. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. CDBG Agreement with Family Promise Mr. Ringwald presented to the Board and recommended approval of a CDBG Agreement with Family Promise in the amount of $8,000.00 in 2015 CDBG Funds for Family Emergency Homeless Shelter. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. CDBG Agreement with Food Finders Food Bank, Inc Mr. Ringwald presented to the Board and recommended approval of a CDBG Agreement with Food Finders Food Bank Inc in the amount of $8,000.00 in 2015 CDBG Funds for the food distribution program. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. CDBG Agreement with Lafayette Transitional Housing Center, Inc Mr. Ringwald presented to the Board and recommended approval of a CDBG Agreement with Lafayette Transitional Housing Center, Inc in the amount of $33,214.00 in 2015 CDBG Funds for the Homeless Services Program. Mrs. Ross moved for approval. Mrs. Murray seconded. Passed. President Henriott abstained. CDBG Agreement with Lafayette Urban Ministry (LUM) Mr. Ringwald presented to the Board and recommended approval of a CDBG Agreement with Lafayette Urban Ministry (LUM) in the amount of $15,000.00 in 2015 CDBG Funds for the Emergency Homeless Shelter. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. President Henriott abstained. Board of Public Works and Safety November 17, 2015 Page 3 CDBG Agreement with Wabash Center, Inc Mr. Ringwald presented to the Board and recommended approval of a CDBG Agreement with Wabash Center, Inc in the amount of $20,000.00 in 2015 CDBG Funds for the Shelter Plus Care Program. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. CDBG Agreement with YWCA Greater Lafayette Mr. Ringwald presented to the Board and recommended approval of a CDBG Agreement with YWCA Greater Lafayette in the amount of $8,000.00 in 2015 CDBG Funds for the Domestic Violence Intervention Prevention Program. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Purchasing Renewal Contract with Newton Oil Rick Morrissey, Purchasing Manager, presented to the Board and recommended approval of a Renewal Contract with Newton Oil for 2016. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $3,415,469.11. President Henriott asked if there were any further questions and there were none. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. President Henriott asked the Board and the public to take a moment of silence in remembrance of those in France. Time: 9:12 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s st Mindy Miller, 1 Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Board of Public Works and Safety November 17, 2015 Page 4 Board of Public Works and Safety November 17, 2015 Page 5