Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES November 24, 2015 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, November 24, 2015 at 9:00 a.m. in the Common Council Chambers. Members present were: Cindy Murray, Dawn Ross and Norm Childress. Absent: Gary Henriott and Ron Shriner Jacque Chosnek, 1st Deputy City Attorney, was also present. Mrs. Murray called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the November 17, 2015 regular meeting. Mrs. Ross seconded. Passed. OLD BUSINESS Temporary Easement for the Construction and Maintenance of Utilities Service-Lafayette MSP, LLC Mr. Childress moved to remove this item from the Table. Mrs. Ross seconded. Removed. Jenny Leshney, Public Works Director, presented to the Board and recommended approval of a Temporary Easement for the Construction and Maintenance of Utilities Service for Lafayette MSP, LLC. Mrs. Leshney stated that this is the easement for installing the 60” sewer across the Market Square property. It is partially in the road and temporary easement for the construction of the sewer. Mrs. Leshney stated that as they finish the project the Engineering Office will be coming before the Board with a Permanent Easement to be recorded. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. NEW BUSINESS Economic Development Recommendation of Rejection-Long Center Renovation and Improvements (General Construction Window Package) Dennis Carson, Economic Development Director, presented to the Board and recommended rejection of the General Construction Window Package bids. Mr. Carson stated that they received two (2) bids that were far over the estimated cost. Mr. Childress moved for approval of rejection. Mrs. Ross seconded. Passed. Recommendation for Award-Long Center Renovation and Improvements Mr. Carson presented to the Board and recommended approval of a Recommendation for Award for the Long Center Renovation and Improvements for the Electrical Package with Huston Electric only. The recommendation is to accept the base bid and two alternates for a total of $133,689.00. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety November 24, 2015 Page 2 Contract- Long Center Renovation and Improvements (Huston Electric) Mr. Carson presented to the Board and recommended approval of a Contract for the Long Center Renovation and Improvements with Huston Electric in the amount of $133,689.00. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Notice to Proceed- Long Center Renovation and Improvements (Huston Electric) Mr. Carson presented to the Board and recommended approval of a Notice to Proceed for the Long Center Renovation and Improvements with Huston Electric. The work will begin on November 24, 2015 with a date of completion of all work being September 15, 2016. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Contract- Long Center Renovation and Improvements (Commercial Air) Mr. Carson stated that this item needs to be tabled. Mrs. Ross moved to Table this item. Mr. Childress seconded. Tabled. Notice to Proceed- Long Center Renovation and Improvements (Commercial Air) Mr. Carson stated that this item needs to be tabled. Mr. Childress moved to Table this item. Mrs. Ross seconded. Tabled. Engineering Supplemental Agreement #4-Sagamore Parkway Reconstruction, Phase II Jenny Leshney, Public Works Director, presented to the Board and recommended approval of Supplemental Agreement #4 for the Sagamore Parkway Reconstruction Phase II. There is no money value changing hands but there is a reduction in the amount of $104,646.03. The reduction is due to land acquisition and changes with the irrigation layout in the median. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Supplemental Agreement #5-Technical Assistance for Durkees Run Guaranteed Savings Contract Mrs. Leshney presented to the Board and recommended approval of Supplemental Agreement #5 for the Technical Assistance for Durkees Run Guaranteed Savings Contract. This supplement is to adjust some of the expense line items to cover the cost of the project and show where funds were spent. There is no change in value just reallocating the expenses. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Permission to Advertise-Garage Demolition at 1007 Pontiac Avenue Mrs. Leshney presented to the Board and recommended approval of a Permission to Advertise for the Garage Demolition at 1007 Pontiac Avenue. This structure was ordered for demolition by the Lafayette Hearing Authority and needs to be demolished as soon as possible. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Supplemental Agreement #2-Rehabilitation and Repair for Myers & Riehle Plaza Bridges Board of Public Works and Safety November 24, 2015 Page 3 Mrs. Leshney presented to the Board and recommended approval of Supplemental Agreement #2 for the Rehabilitation and Repair for Myers & Riehle Plaza Bridges. Mrs. Leshney stated that because of the extension of the contract due to the railing issues and work being pushed out further; the onsite construction representative had to be on site longer. The supplement is an increase in the amount of $130,000.00 to the Not-To-Exceed limit resulting in a new Not-To-Exceed limit of $459,000.00. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Purchasing Declaration of Surplus Property-Police Rick Morrissey, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Surplus Property for the Police Department for 34 Iphones. Mr. Morrissey stated that once the phone are declared surplus that will be sold to the highest bidder. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Declaration of Surplus Property-Fire Mr. Morrissey presented to the Board and recommended approval of a Declaration of Surplus Property for the Fire Department for 24 Mityhost Chairs. Mr. Morrissey stated that these items are no longer needed and will be donated to the Habitat for Humanity Restore. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $2,176,236.18. Mrs. Murray asked if there were any further questions and there were none. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. MISCELLLANEOUS Taxi Cab Permits Chief Flannelly presented to the Board and recommended approval of a Taxi Cab Permit for Shannon D. Irvin. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. ANNOUNCEMENTS Chief Flannelly invited the Board of Works and the public to attend the ceremony to swear in five (5) new Police Officers to the Lafayette Police Department. The ceremony will be held at 10:00am today following the Board of Works meeting. Time: 9:10 a.m. BOARD OF PUBLIC WORKS AND SAFETY Cindy Murray s/s President Pro-Tem ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Board of Public Works and Safety November 24, 2015 Page 4 Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Board of Public Works and Safety November 24, 2015 Page 5