Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES January 26, 2016 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, January 26, 2016 at 9:00 a.m. in the Common Council Chambers. Members present were: Dawn Ross, Norm Childress and Ron Shriner. Absent: Gary Henriott and Cindy Murray Ed Chosnek, City Attorney, was also present. Mr. Childress called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress stated that the Minutes will stand approved as distributed. NEW BUSINESS Engineering Change Order #3-Old Romney Road Phase III Dave Griffee, Engineering, presented to the Board and recommended approval of Change Order #3 for the Old Romney Road Phase III Project. This change is for a few miscellaneous items that include new storm sewer infrastructure for the new roundabout. The change order is in the amount of $5,197.06 which brings the revised contract amount to $3,814,423.35. Mr. Griffee stated that all three change orders for this project total $17,514.00. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. Order to Remove Dead Tree-1909 Beck Lane Leanne Wells, Urban Forester, presented to the Board and recommended approval of an Order to Remove a Dead Tree at 1909 Beck Lane. Ms. Wells stated that she was approached by the property owner to the south of the 1909 Beck Lane property which prompted her to go evaluate the tree. The ash tree has succumb to the ash borer and the tree is leaning. The tree has the potential to fall onto the sidewalk and into the road. The property owner has been communicated with via letter three times and then a fine was issued. The property owner has yet to make any contact. Mr. Chosnek stated that the property owner will be given 15 days from the receipt of this certified notice to remove the tree or show proof that they have hired a contractor. If not, the Board can direct the Street Commissioner to make the arrangements to have tree removed. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Legal Counsel Contract for Employment of Attorney-City of Lafayette Mr. Chosnek presented to the Board and recommended approval of a Contract for Employment of Attorney with the City of Lafayette. Mr. Chosnek stated that this contract is the same contract that has been in force since he was appointed by the Mayor as Corporation Counsel for the City of Lafayette in Board of Public Works and Safety January 26, 2016 Page 2 2004. Mr. Chosnek stated that the last change was three years ago. The change for this contract is to increase the hourly fee from $195 to $215. Mr. Chosnek represents a public service rate which is about two-thirds of his normal fee for general practice. Mayor Roswarski stated that over the last 12 years Mr. Chosnek legal counsel and the counsel of his office have been invaluable to this community. Mayor Roswarski stated that Mr. Chosnek was very gracious with his rate back when he was first elected as Mayor and also since then. Mayor Roswarski recommended the Board approve these contracts. Mr. Shriner moved to approval. Mrs. Ross seconded. Passed. Contract for Employment of Attorney-Water Pollution Control Department Mr. Chosnek presented to the Board and recommended approval of a Contract for Employment of Attorney with the Water Pollution Control Department. Mr. Chosnek stated that this contract is the same contract that has been in force since he was appointed by the Mayor as Corporation Counsel for the City of Lafayette in 2004. Mr. Chosnek stated that the last change was three years ago. The change for this contract is to increase the hourly fee from $195 to $215. Mr. Chosnek represents a public service rate which is about two-thirds of his normal fee for general practice. Mayor Roswarski stated that over the last 12 years Mr. Chosnek legal counsel and the counsel of his office have been invaluable to this community. Mayor Roswarski stated that Mr. Chosnek was very gracious with his rate back when he was first elected as Mayor and also since then. Mayor Roswarski recommended the Board approve these contracts. Mr. Shriner moved to approval. Mrs. Ross seconded. Passed. Contract for Employment of Attorney-Water Works Mr. Chosnek presented to the Board and recommended approval of a Contract for Employment of Attorney with the Water Works Department. Mr. Chosnek stated that this contract is the same contract that has been in force since he was appointed by the Mayor as Corporation Counsel for the City of Lafayette in 2004. Mr. Chosnek stated that the last change was three years ago. The change for this contract is to increase the hourly fee from $195 to $215. Mr. Chosnek represents a public service rate which is about two-thirds of his normal fee for general practice. Mayor Roswarski stated that over the last 12 years Mr. Chosnek legal counsel and the counsel of his office have been invaluable to this community. Mayor Roswarski stated that Mr. Chosnek was very gracious with his rate back when he was first elected as Mayor and also since then. Mayor Roswarski recommended the Board approve these contracts. Mr. Shriner moved to approval. Mrs. Ross seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $2,630,529.27. Mr. Childress asked if there were any further questions and there were none. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. Time: 9:09 a.m. BOARD OF PUBLIC WORKS AND SAFETY Norm Childress s/s President Pro-Tem ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk Board of Public Works and Safety January 26, 2016 Page 3 *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office.