Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES March 1, 2016 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, March 1, 2016 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Dawn Ross and Norm Childress. Absent: Cindy Murray and Ron Shriner Ed Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the February 23, 2016 regular meeting. Mrs. Ross seconded. Passed. BID OPENING Beckenham Trail This being the time set to open bids for the Beckenham Trail, the following bids were received and opened: Milestone Contractors Lafayette, Indiana Base Bid: $321,385.00 Rieth-Riley Contractors Lafayette, Indiana Base Bid: $496,314.00 Midwest Paving Noblesville, Indiana Base Bid: $315,315.00 Mrs. Ross moved to take the bids under advisement for further review. Mr. Childress seconded. Passed. Greenbush Street: Resurface, New Traffic Signal and Sidewalk from Erie Street to Elmwood Avenue This being the time set to open bids for the Greenbush Street: Resurface, New Traffic Signal and Sidewalk from Erie Street to Elmwood Avenue, the following bids were received and opened: Board of Public Works and Safety March 1, 2016 Page 2 Milestone Contractors Lafayette, Indiana Base Bid: $950,804.48 Rieth-Riley Contractors Lafayette, Indiana Base Bid: $1,279,859.97 Midwest Paving Noblesville, Indiana Base Bid: $801,801.00 Mr. Childress moved to take the bids under advisement for further review. Mrs. Ross seconded. Passed. Engineering Recommendation to Award- Veterans Memorial Parkway & Fastline Drive Signalization Jenny Leshney, Public Works Director, presented to the Board and recommended approval of a Recommendation for Award for the Veterans Memorial Parkway & Fastline Drive Signalization Project with Hoosier Company in the amount of $113,109.00 for the base bid and alternate #1. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Contract- Veterans Memorial Parkway & Fastline Drive Signalization Mrs. Leshney presented to the Board of recommended approval of a Contract for the Veterans Memorial Parkway & Fastline Drive Signalization Project with Hoosier Company in the amount of $113,109.00 for the base bid and alternate #1. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Notice to Proceed- Veterans Memorial Parkway & Fastline Drive Signalization Mrs. Leshney presented to the Board and recommended approval of a Notice to Proceed for the Veterans Memorial Parkway & Fastline Drive Signalization Project. Work will begin today and will be completed by June 28, 2016. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Addendum #2-Utility Service Agreement for Cobblestone Subdivision Bob Foley, Engineering, presented to the Board and recommended approval of Addendum #2 for the Utility Service Agreement for Cobblestone Subdivision. Mr. Foley stated this is for seven (7) lots and there are only stormwater fees due. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Acceptance for Maintenance-Cobblestone II Subdivision Mr. Foley presented to the Board and recommended approval of an Acceptance for Maintenance for Cobblestone II Subdivision for the sanitary sewer of those seven (7) lots. This has passed all inspections and as-built drawings are approved. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Board of Public Works and Safety March 1, 2016 Page 3 Lafayette Housing Authority Agreement between the Lafayette Housing Consortium and New Chauncey Housing, Inc 2014-2015 Project #2 Dehart Valerie Oakley, Project Manager, presented to the Board and recommended approval of an Agreement between the Lafayette Housing Consortium and New Chauncey Housing, Inc 2014-2015 Project #2 Dehart. The agreement is for an acquisition rehab project. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Amendment #1-Agreement between Lafayette Housing Consortium and Habitat for Humanity 2014-2015 Project #7 Underwood Mrs. Oakley presented to the Board and recommended approval of Amendment #1 for the Agreement between Lafayette Housing Consortium and Habitat for Humanity 2014-2015 Project # 7 Underwood. The amendment will extend the completion timeframe to June 30, 2016. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Amendment #2-2014 CDBG Agreement between the City of Lafayette and Habitat for Humanity of Lafayette-Home Repair Program (HARP) Patrick Ringwald, Project Manager, presented to the Board and recommended approval of Amendment #2 for the 2014 CDBG Agreement between the City of Lafayette and Habitat for Humanity of Lafayette Home Repair Program (HARP). This amendment will provide an extension of the contract to July 31, 2016. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Recommendation for Award of CDBG Agreement with Habitat for Humanity for the Home Repair Program 2015-2016 Mr. Ringwald presented to the Board and recommended approval of a Recommendation for Award of the CDBG Agreement with Habitat for Humanity for the Home Repair Program 2015-2016 in the amount of $50,000.00. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $1,749,360.59. President Henriott asked if there were any further questions and there were none. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. MISCELLANEOUS Special Event Request-Mosey Down Main Street Ken McCammon, Friends of Downtown, presented to the Board and recommended approval of a Special Event Request for the Mosey Down Main Street to be held once a month from May to September from 3:30pm-1:00am. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety March 1, 2016 Page 4 Special Event Request-Purdue Cycling Club President Henriott presented to the Board and recommended approval of a Special Event Request for the Purdue Cycling Race to be held on April 24, 2016 from 8:00am-5:00pm. The route of the race is Cason Street to N 26th Street to Ferry Street back to Cason Street. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Banner Request-Tippecanoe County CASA President Henriott presented to the Board and recommended approval of a Banner Request for Tippecanoe County CASA. The banner will be hung on Main Street from April 5-April 19, 2016. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Time: 9:14 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Board of Public Works and Safety March 1, 2016 Page 5