Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES July 26, 2016 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, July 26, 2016 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Dawn Ross and Norm Childress. Absent: Ron Shriner Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the July 19, 2016 regular meeting. Mrs. Ross seconded. Passed. OLD BUSINESS Special Event Request-Boiler Bridge Bash (Tabled 7/19/16) Mr. Childress moved to remove this item from the Table. Mrs. Murray seconded. Removed. Erin Easter, Greater Lafayette Commerce Representative, presented to the Board and recommended approval of a Special Event Request for the Boiler Bridge Bash to be held on August 18, 2016 at 4:00pm-11:00pm on Main Street between 2nd and 4th Street and 3rd and 4th Street from Main Street to Columbia Street. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. NEW BUSINESS Engineering Change Order #2-Beckenham Trail Bob Foley, Engineering, presented to the Board and recommended approval of Change Order #2 for the Beckenham Trail. Mr. Foley stated that there was a delay between the Notice to Proceed and the Pre- Construction meeting along with three (3) rain days. The change order is to extend the completion date to August 8, 2016. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. LPA Contract with INDOT-Bike/Pedestrian Facilities on South Street Mr. Foley presented to the Board and recommended approval of an LPA Contract with INDOT for the Bike/Pedestrian Facilities on South Street. Mr. Foley stated that this contract is a renewal due to the original contract expiring. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety July 26, 2016 Page 2 Economic Development Change Order #2-Long Center Renovations-Electrical Contract with Huston Electric Dennis Carson, Economic Development Director, presented to the Board and recommended approval of Change Order #2 for the Long Center Renovations for the Electrical Contract with Huston Electric for a new electrical panel, wiring and data drops. The change order is an increase in the amount of $14,669.00 which brings the revised contract amount to $182,203.00. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Change Order #1-Wayfinding Signage Phase II Mr. Carson requested that this item be tabled until next meeting. Mrs. Ross moved to table is item. Mr. Childress seconded. Tabled. Purchasing Declaration of Surplus Property-Fleet Maintenance Rick Morrissey, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Surplus Property for Fleet Maintenance that includes a leaf machine and two (2) leaf collectors. The machines have been taken out of service and are no longer needed. Mr. Morrissey stated that they have a combined value of approximately $3,000.00 and there is an interested buyer. Mrs. Ross moved for approval. Mrs. Murray seconded. Passed. CLAIMS Tim Clary, Deputy Controller, presented for Board approval, Claims in the amount of $552,962.38. President Henriott asked if there were any further questions and there were none. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. MISCELLANEOUS Special Event Request-Beers Across Wabash Ken McCammon, Friends of Downtown, presented to the Board and recommended approval of a Special Event Request for the Beers Across the Wabash to be held on August 27, 2016 from 12:00noon until 6:00pm on the John T. Myers Bridge. Mrs. Murray moved for approval. Mrs. Ross seconded. Passed Special Event Request-Hanna Fest President Henriott presented to the Board and recommended approval of a Special Event Request for the Hanna Fest to be held on August 20, 2016 at 1:00pm until 7:00pm on N. 18th Street from Hartford Street to the Wilson Street alley. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Board of Public Works and Safety July 26, 2016 Page 3 Proclamation-White Castle and Shriner’s Hospital for Children Day Mayor Roswarski read the following Proclamation: WHITE CASTLE AND SHRINERS HOSPITALS FOR CHILDREN DAY WHEREAS: the Shriners Hospitals for Children is a national non-profit organization committed to giving children the opportunity to live a more normal life; and WHEREAS: the Shriners Hospitals for Children gives children the opportunity to receive treatment for orthopedic problems, severe burns and spinal cord injuries and provides them with a head start in developing a normal life, regardless of the patients ability to pay, which is essential to becoming successful and contributing adults; and WHEREAS: on August 3, 2016, Shriners Hospitals for children and White Castle will join together to encourage people to donate to Shriners Hospitals for Children activities in our city; and NOW THEREFORE: I, Tony Roswarski, Mayor of Lafayette, in recognition of this important event, do hereby proclaim Wednesday, August 3rd, 2016 in Lafayette as: WHITE CASTLE AND SHRINERS HOSPITALS FOR CHILDREN DAY A Shriner’s Club member encouraged the Board and the audience to visit White Castle on August 3, 2016 in order to generate a large turnout and collect as much donations as possible. ANNOUNCEMENTS Dennis Carson announced that John Collier will be the new Assistant Director of Economic Development. Mr. Carson stated that Mr. Collier comes to the City of Lafayette with 32 years of experience and will be helping with business attraction retention/expansion, Historic Preservation, Parking Commission and Quality of Life. Mr. Collier stated that he is really happy to be a part of the City of Lafayette team and is passionate about the community. Time: 9:15 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk Board of Public Works and Safety July 26, 2016 Page 4 *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. Board of Public Works and Safety July 26, 2016 Page 5 Board of Public Works and Safety July 26, 2016 Page 6