Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES September 27, 2016 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, September 27, 2016 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Norm Childress, Dawn Ross and Ron Shriner. Absent: Cindy Murray Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the September 20, 2016 regular meeting. Mrs. Ross seconded. Passed. BIDS UNDER ADVISEMENT Wabash River Promenade President Henriott stated that this item will remain under advisement. NEW BUSINESS Engineering Certificate of Substantial Completion-Old Romney Road Phase III Dave Griffee, Engineering, presented to the Board and recommended approval of a Certificate of Substantial Completion for Old Romney Road Phase III for June 1, 2016. The certificate of completion will come at a later date. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Lafayette Housing Authority Agreement between Lafayette Housing Consortium and Habitat for Humanity 2015-2016 Project #4- Meharry Valerie Oakley, Project Manager, presented to the Board and recommended approval of an Agreement between Lafayette Housing Consortium and Habitat for Humanity 2015-2016 Project #4 210 Meharry. This agreement is for the fourth of four projects to be funded with 2015-2016 HOME funds in the amount of $38,000.00. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety September 27, 2016 Page 2 Water Pollution Control Contract-Brown Street Sewer Project Phase I Brad Talley, Water Pollution Control Superintendent, presented to the Board and recommended approval of a Contract for the Brown Street Sewer Project Phase I. Mr. Talley stated that this project is comprised of the installation of 60” sewer and construction of structures that will allow sewage flow to split and travel down the Greenbush Sewer or the new Brown Street Sewer when complete. The project in is the intersection of Greenbush and Elmwood and is scheduled to take 4 months to complete. The Guaranteed Maximum Price for this contract is $3,670,600.00. The notice to proceed begins today with the substantial completion by December 31, 2016 and final completion by January 31, 2017. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Notice to Proceed-Brown Street Sewer Project Phase I Mr. Talley presented to the Board and recommended approval of Notice to Proceed for the Brown Street Sewer Project Phase I. The notice to proceed begins today with the substantial completion by February 28, 2017 and final completion by May 1, 2017. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. Information Technology Contract with Frontier/Mitel for Voice Communications Project Andy Milam, Information Technology Director, presented to the Board and recommended approval of a Contract for the Frontier/Mitel for Voice Communications Project for a new communications system. This new system would replace the 13 year old current system and bring the city into a more modern state-of-the-art communication system. Mr. Milam stated that this system will have a lot of new features and benefits along with increased reliability and redundancy. Discussion ensued. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $2,071,722.75. President Henriott asked if there were any further questions and there were none. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. MISCELLANEOUS Special Event Request-Clear River Church Block Party President Henriott presented to the Board and recommended approval of a Special Event Request for the Clear River Church Block Party to be held on September 30, 2016 from 6:00pm-8:00pm on Cincinnati Street between 3rd and 4th Street. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety September 27, 2016 Page 3 Special Event Request-Purdue Half Marathon President Henriott presented to the Board and recommended approval of a Special Event Request for the Purdue Half Marathon to be held on October 22, 2016 from 8:00am-11:00am in the downtown area. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Special Event Request-Hanna Fest (Rain Date) President Henriott presented to the Board and recommended approval of a special Event Request for Hanna Fest (Rain Date) to be held on October 8, 2016 from 1:00pm-6:00pm near the Hanna Center on N. 18th Street. Mr. Childress moved for approval. Mrs. Ross seconded. Passed. Special Event Request-YWCA Light Up Riehle Plaza President Henriott presented to the Board and recommended approval of a Special Event Request for the YWCA Light Up Riehle Plaza to be held on October 4, 2016 from 5:00pm-7:00pm at Riehle Plaza. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. Special Event Request-Bridal Shower President Henriott presented to the Board and recommended approval of a Special Event Request for a Bridal Shower to be held on October 22, 2016 from 10:00am-4:00pm at the Big 4 Depot Community Room. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. 2016 Fall Hydrant Flushing Schedule Kerry Smith, Water Works Superintendent, announced the 2016 Fall Hydrant Flushing Schedule. The Lafayette Water Works will begin flushing hydrants on Sunday, October 2, 2016 between the hours of 10pm-6am and continuing each night with the exceptions of Friday and Saturday evenings through October 14, 2016. Mr. Smith stated that customers may experience some discolored water. If this occurs, let the cold water tap run for a few minutes and it should clear up. Time: 9:13 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office. **A list of all permits issued for the preceding week is available at http://lafayette.in.gov/2085/7400/Weekly-Permit-Reports?activeLiveTab=widgets