Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES February 20, 2018 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, February 20, 2018 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Norm Childress, Ron Shriner and Dawn Ross Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the February 13, 2018 regular meeting. Mrs. Ross seconded. Passed. BID OPENING Sodium Hypochlorite, Sodium Bisulfite, Hydrochloric Acid, Ferric Chloride and Sodium Aluminate This being the time set to open bids for the Sodium Hypochlorite, Sodium Bisulfite, Hydrochloric Acid, Ferric Chloride and Sodium Aluminate, the following bids were received and opened: JCI Jones Chemicals, Inc Beech Grove, Indiana Sodium Hypochlorite: $.75 per gallon PVS Technologies/Chemical Solutions Detroit, Michigan Sodium Bisulfite: $1.19 per gallon Ferric Chloride: $1.21 per gallon Hydrochloric Acid Option #1: $115.50 per drum (40 drum minimum) Hydrochloric Acid Option #2: $134.61 per drum (20 drum minimum) Rowell Chemical Hinsdale, Illinois Sodium Hypochlorite: $.82 per gallon Sodium Bisulfite: $1.155 per gallon Brenntag Mid-South Indianapolis, Indiana Sodium Hypochlorite: $.80 per gallon Sodium Bisulfite: $1.085 per gallon Ferric Chloride: $.925 per gallon Board of Public Works and Safety February 20, 2018 Page 2 Hydrochloric Acid: $98.00 per drum Sodium Aluminate: $2.48 per gallon Mrs. Murray moved to take the bids under advisement for further review. Mr. Childress seconded. Passed. NEW BUSINESS Engineering Contract-City Hall HVAC Controls Upgrade Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Contract for the City Hall HVAC Controls Upgrade with D.A. Dodd, LLC in the amount of $581,950.00. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Notice to Proceed-City Hall HVAC Controls Upgrade Mr. Grenard presented to the Board and recommended approval of a Notice to Proceed for the City Hall HVAC Controls Upgrade with D.A. Dodd LLC. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Purchasing Contract Renewal-Landscape Maintenance (Reservoir Mowing) Dave Payne, Purchasing Manager, presented to the Board and recommended approval of a Contract Renewal with Morrow’s Lawn Service for the Reservoir Mowing for the same price as last year. Mrs. Ross moved for approval. Mr. Childress seconded. Passed. Declaration of Surplus Property-Cell Phones Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property for a variety of cell phones from different departments. Mr. Payne stated that these items have been replaced. The iPhones will be sold and the other phones will be donated. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $4,126,158.33. President Henriott asked if there were any further questions and there were none. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Time: 9:11 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Board of Public Works and Safety February 20, 2018 Page 3 Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375