Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES May 22, 2018 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, May 22, 2018 at 9:00 a.m. in the Common Council Chambers. Members present were: Dawn Ross, Ron Shriner and Norm Childress. Absent: Gary Henriott and Cindy Murray Jacque Chosnek, 1st Deputy City Attorney, was also present. Mr. Childress called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Shriner moved for approval of the minutes from the May 15, 2018 regular meeting. Mrs. Ross seconded. Passed. NEW BUSINESS Engineering Change Order #1-2018 Curb and Ramp Replacement Project Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of Change Order #1 for the 2018 Curb and Ramp Replacement Project. The change order is with Dixon Construction in the amount of $28,394.00 which brings the revised contract amount to $260,718.25. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Purchasing Declaration of Surplus Property-Street Department Dave Payne, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Surplus Property for the Street Department that includes a Western 7 ½ foot Snow Plow. The item will be traded in on a replacement in the future. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Declaration of Surplus Property-Police Department Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property for the Police Department that includes 15 Dell OptiPlex 980 desktop computers and 1 Dell OptiPlex 990 desktop computer. The items will be donated to the Hanna Center. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety May 22, 2018 Page 2 CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $1,493,186.82. Mr. Childress asked if there were any further questions and there were none. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. MISCELLANEOUS Special Event Request-Memorial Day 5K Run/Walk Mr. Childress presented to the Board and recommended approval of Special Event Request for the Memorial Day 5K Run/Walk to be held on May 26, 2018 from 8:00am-11:00am on Veterans Memorial Parkway from 9th Street to Concord Road. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Special Event Request-Citizens Band Schedule Mr. Childress presented to the Board and recommended approval of Special Event Request for the Citizens Band Schedule to be held from May 28-Sept 3, 2018 starting at 7:30pm at Riehle Plaza. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. Special Event Request-Prayer March and Gospel Concert Pastor Fowler presented to the Board and recommended approval of Special Event Request for the Prayer March and Gospel Concert to be held on June 2, 2018 from 9:00am-3:00pm from Riehle Plaza to Columbian Park. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Special Event Request-Yoga on the Bridge Mr. Childress presented to the Board and recommended approval of Special Event Request for the Yoga on the Bridge to be held on June 21, 2018 from 6:00am-8:00pm on the John T. Myers Bridge. Mr. Shriner moved for approval. Mrs. Ross seconded. Passed. Taxi Cab Permit Police Chief, Patrick Flannelly, presented to the Board and recommended approval of a taxi cab permit for Larry Bolden and Natasha Green. Mrs. Ross moved for approval. Mr. Shriner seconded. Passed. Departmental Update Water Works Kerry Smith, Water Works Superintendent, gave the following update: Lafayette Water Works hasn’t had a water rate increase since May, 2001. For 17 years, we have been operating with the same rates to our rate payers while the cost of operating has continued to rise, including wages, electricity, gas, chemical costs, material costs, equipment costs, etc. We are nearing the end of our current rate case with the Indiana Utility Regulatory Commission, which began in 2016. We literally expect an official ruling within the next few days. Once approved, we expect these new rates to be phased in over a two year period, 32.76% in Phase I and 11.95% in Phase II. Once approved, we can begin making some much needed infrastructure improvements, phased in over a 5 year time frame. Board of Public Works and Safety May 22, 2018 Page 3 Some of these are: A new 3 million gallon booster station at Murdock Park will be constructed to help supplement the existing 5 million gallon booster station at Columbian Park…cost 10.5 million. This is planned for 2019/2020. A new 2 million gallon water tower will be constructed on county road 430S adjacent to the Wea Ridge Elementary/Middle School. This tower is necessary to support continued growth and for fire protection to the south. The estimated cost of this tower is 4.6 million. Construction is planned for 2020/21. Vinton neighborhood water main replacement is a part of the plan, of which, a section of Prairie Lane has already been replaced due to street resurfacing that will be performed later this year. The water mains in the Vinton neighborhood date back to the 1950’s and break more frequently than older water mains which were pre WWII. The estimated cost of replacement…4.6 million. Edgelea subdivision is very similar to Vinton in that it dates back to the 1950’s and the pipe material is the same. It is also planned for replacement at a cost of 1.4 million. Several other smaller sections of water mains are also planned for replacement in various parts of the city. Typically, we coordinate these replacements with engineering to coincide with street resurfacing, as it is more cost effective. Some of these include Wabash Avenue and South 4th Street, which are scheduled for later this summer. We now read 40% of our 29,000+ water meters from towers placed throughout the system. We have a total of six towers right now, with plans to add more in the near future. They are at fire station #7 by the fairgrounds, fire station #8 at S. 9th and Veteran’s Memorial Parkway, facilities maintenance building at Greenbush and Elmwood, on top of the water tower on Twyckenham Blvd., on the reservoir building at Columbian Park, and at a lift station on Meijer Drive, just east of I65 on South St. I’d like to thank the other departments that have allowed us to locate our equipment at their facilities. What this means to us is that we don’t have to physically read almost 12,000 of our meters. They automatically send readings to these six collectors if within radio range and backhaul those readings via fiber optics or cellular signal to the Utility Billing Office here in city hall for processing. This is a huge time saver, not to mention labor and fuel costs as well. We generate our own sodium hypochlorite at our Canal Road plant. Sodium hypochlorite is what we use to disinfect our water. Producing it ourselves affords us a cost savings as opposed to purchasing it. We also have plans to install an on-site generator at our Glick plant this year as part of our capital improvements plan. Lafayette Water Works repaired approximately 60 broken water mains this past winter, leaving us with street repairs and lawn repairs. We are currently making these repairs, so if we haven’t gotten to a specific area yet, please be patient. We’ll get there. Finally, I’d like to thank each of the employees at Lafayette Water Works. They are a great team and work very hard in all sorts of weather conditions. My hat really goes off to them. Without them, we couldn’t accomplish what we do. Time: 9:16 a.m. BOARD OF PUBLIC WORKS AND SAFETY Norn Childress s/s President Pro-Tem ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375