Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES July 24, 2018 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, July 24, 2018 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Amy Moulton and Norm Childress. Absent: Ron Shriner Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the July 17, 2018 regular meeting. Mrs. Murray seconded. Passed. BIDS UNDER ADVISEMENT Manufacturer’s Court-New Road Construction President Henriott stated that this item will remain under advisement. OLD BUSINESS Contract with INDOT for Twyckenham Blvd from Poland Hill to S. 9th Street with Butler, Fairman & Seufert (Tabled 7/17/2018) Mr. Childress moved to remove this item from the Table. Mrs. Murray seconded. Removed. Bob Foley, Engineering Office, presented to the Board and recommended approval of a Contract for the Twyckenham Blvd from Poland Hill to S. 9th Street with Butler, Fairman & Seufert. The contract is in the amount of $49,000.00 for appraisals and offers for the land acquisition. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Mrs. Moulton abstained. NEW BUSINESS Engineering Recommendation for Award-2018 Curb and Ramp Replacement Project-4th Street Mr. Foley presented to the Board and recommended approval of a Recommendation for Award for the 2018 Curb and Ramp Replacement Project-South 4th Street with Dixon Construction in the amount of $178,123.00. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety July 24, 2018 Page 2 Contract-2018 Curb and Ramp Replacement Project-2018 Curb and Ramp Replacement Project-4th Street Mr. Foley presented to the Board and recommended approval of a Contract for the 2018 Curb and Ramp Replacement Project-South 4th Street with Dixon Construction in the amount of $178,123.00. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Notice to Proceed-2018 Curb and Ramp Replacement Project-2018 Curb and Ramp Replacement Project-4th Street Mr. Foley presented to the Board and recommended approval of a Notice to Proceed for the 2018 Curb and Ramp Replacement Project-South 4th Street to start today with a completion date in October 2018. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Lafayette Housing Authority Release of Mortgage-2306 Berkshaff Drive, Lafayette Valerie Oakley, Project Manager, presented to the Board and recommended approval of a Release of Mortgage for 2306 Berkshaff Drive. Mrs. Oakley stated that this is the document that was recorded in the mortgage record at 201111009559. This was an original mortgage that was corrected in 2011. The period of affordability has been satisfied. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Release of Covenant for Deed Restrcitions-2306 Berkshaff Drive, Lafayette Mrs. Oakley presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 2306 Berkshaff Drive. Mrs. Oakley stated that this is the document that was recorded at 201111009560. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Release of Mortgage-186 Kinkaid, Lafayette Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 186 Kinkaid. Mrs. Oakley stated that the 10-year period of affordability has expired. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Release of Covenant for Deed Restrictions-186 Kinkaid, Lafayette Mrs. Oakley presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 186 Kinkaid. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Lafayette Renew General Industrial User Permit-Lafayette Sani Wash Brian Beeler, Lafayette Renew, presented to the Board and recommended approval of a General Industrial User Permit for Lafayette Sani Wash. Mr. Beeler stated that this user is permitted through the pre- treatment program as a General Industrial User. This is a 4-year renewal. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety July 24, 2018 Page 3 Significant Industrial User Permit-Arconic, Inc Mr. Beeler presented to the Board and recommended approval of a Significant Industrial User Permit for Arconic, Inc. Mr. Beeler stated that this user is permitted through the pre-treatment program as a Significant Industrial User. This is a 4-year renewal. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. CLAIMS Tim Clary, Deputy Controller, presented for Board approval, Claims in the amount of $4,845,674.46. President Henriott asked if there were any further questions and there were none. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. MISCELLANEOUS Special Event Request-Live Concert (Main Street Live, Inc.) President Henriott stated that this item will be tabled. Mr. Childress moved to table this item. Mrs. Moulton seconded. Tabled. Special Event Request-Purdue Homecoming Tailgate Party/Live Concert (Main Street Live, Inc.) President Henriott stated that this item will be tabled. Mrs. Moulton moved to table this item. Mrs. Murray seconded. Tabled. Special Event Request-Back to School Block Party President Henriott presented to the Board and recommended approval of a Special Event Request for the Back to School Block Party to be held on August 26, 2018 from 2:00pm-6:00pm from 16th Street between South Street and Alabama Street. President Henriott stated that the approval would be subject to a Certificate of Liability Insurance. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. Taxi Cab Permit Police Chief, Patrick Flannelly, presented to the Board and recommended approval of a Taxi Cab permit for Lucas McNair Brubaker. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Mayor Roswarski asked the Board to hear Matthew Jordan regarding an event he would host. Matthew Jordan, Producer for Counter Column, requested to the Board permission to film a movie scene from 10:00pm-1:00am in from 422 Main Street to 426 Main Street on July 26th, 2018. Mr. Jordan would like permission to cone off three parking spaces in front of the sidewalk and two parking spaces across the street. Mr. Jordan also requested the use of the power outlets on the sidewalk on Main Street. Mr. Jordan stated that he has received permission from Cellar 422 Wine Bar and Main Street Books to film in front of their businesses. President Henriott reiterated that there is an approval process that these type of requests must go through. President Henriott stated that the Board could expedite the process for Mr. Jordan as long as there is Police Department and Fire Department approval, Certificate of Insurance and application on file. Mr. Foley stated that Mr. Jordan could visit the Engineering Office to get the ‘no parking’ signs. Mr. Childress moved for approval subject to the process of approval before the event on July 26, 2018. Mrs. Moulton seconded. Passed. Board of Public Works and Safety July 24, 2018 Page 4 DEPARTMENT UPDATE Parks Department Claudine Laufman, Parks Superintendent, gave the following update: As a Department, we are responsible for managing nearly 700 acres of land which includes 25 parks and facilities, over 26 miles of paved trails, a zoo, three aquatic centers, and a community recreation center. We have 42 full-time employees, several part-time staff persons, and rely on an additional 200 seasonal employees to accommodate the busy summer season. Project Updates  Loeb Stadium-Design continues on this project and we look forward to construction starting late next year  New Mat Racer Slide at Tropicanoe Cove-Design is nearly complete and construction will begin this fall  New penguin exhibit at the zoo-Design is nearly complete for this exhibit. We’ve partnered with AFH Design out of St. Louis, MO, which a firm that specializes in zoo exhibit design  Construction is currently underway at Crosser Sport Complex which will be the site of girls softball. Street and parking lot construction is nearly complete and field lights are being installed this week.  McCaw Park improvements-New playground was installed last fall and existing courts are currently being converted to 12 pickle ball courts  Phase 2 of Memorial Island was completed and dedicated this spring Impact Numbers:  46,172 people have attended Tropicanoe Cove this summer  133,910 people visited the wallaby exhibit at Columbian Park Zoo in 2017  Over 3,000 plants, trees and shrubs were installed by our landscape crew in Phase 2 of the Memorial Island project  Last year, our number one selling concession item in Aquatics was Itty Bitz ice cream; we sold 6,184 servings.  We had 403 campers enrolled in our summer camp program at McAllister Recreation Center this year Programs:  The Park Department continues to provide and facilitate a variety of programs for a variety of audiences. Just a sampling of these offerings include the following: Adopt-A-Spots, roller hockey, basketball, disc golf, baseball, softball, Zumba fitness, Aqua Zumba, dance, art, swim lessons, Junior Counselor & Zoo Teen programs, and yoga, among others.  Our popular Art in the Park music and art series has continued for its 5th summer. Most of the events are held in Columbian Park, but we expanded it to host one event at Armstrong Park last year. It was very successful and we will be doing the same this year as well. Our final event of the season will be held on August 7 at Armstrong Park. Public & Private Partnerships:  The Parks Department continues to embrace numerous public and private partnerships both for short-term and long-term goals. From the Lafayette Parks Foundation to Tree Lafayette, dozens of organizations have partnered with our Department to ensure its success and commitment to Board of Public Works and Safety July 24, 2018 Page 5 improving the quality of life for all residents of Greater Lafayette. We look forward to continuing these partnerships in the future to provide many more fun and recreational opportunities in our community. Time: 9: a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375