Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES July 31, 2018 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, July 31, 2018 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Amy Moulton, Norm Childress and Ron Shriner Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the July 24, 2018 regular meeting. Mrs. Moulton seconded. Passed. OLD BUSINESS Special Event Request-Live Concert (Main Street Live, Inc.) Mr. Childress moved to remove this item from the Table. Mrs. Murray seconded. Removed. President Henriott stated that the Board received an updated map/footprint of the road closure that removed the closure of Main Street between 6th Street and 8th Street. Nate Pientok, Event Organizer, presented to the Board and recommended approval of a Special Event Request for a Live Concert for the Lafayette Theater on October 6th, 2018 from 5:00pm-11:00pm on 6th Street from Columbia Street to Ferry Street. Mr. Shriner moved to approval the request including the revised map/footprint of the closure. Mr. Childress seconded. Passed. Robert Turner, Owner of Pete’s Diner and Bobby T’s Pub, spoke in support of the full closure of Main Street from 6th Street-8th Street. Jim Stone, Q106.7, spoke in support of having the event down Main Street. Dennis Murphy, Downtown Property Owner, spoke in opposition of the event in downtown Lafayette. Greg Emig, Lafayette Brewing Company, spoke is opposition of the event but stated that he was ok with the revised map/footprint for the event. Seema Warner, Carnahan Hall, spoke in support of the full closure of Main Street from 6th Street-8th Street. Nick Perez, General Manager of Lafayette Theater, spoke in support of the full closure of Main Street from 6th Street-8th Street. Dustin Washington, Downtown Resident, spoke in opposition of the event in downtown Lafayette. President Henriott stated that this is a sign of a vibrant downtown community that is changing and growing with compromise. Mayor Roswarski commented about community growth being important while promoting the arts, culture, diversity. Everyone plays role in that growth. Mayor Roswarski stated that there should be processes in place going forward about the amount of events in downtown that are offered while promoting downtown business and residency. Board of Public Works and Safety July 31, 2018 Page 2 Special Event Request-Purdue Homecoming Tailgate Party/Live Concert (Main Street Live, Inc.) Mr. Shriner moved to remove this item from the Table. Mr. Childress seconded. Removed. President Henriott stated that this request is denied due to a lack of Public Protection/Security for the event. Mr. Childress moved to deny this request. Mrs. Murray seconded. Denied. NEW BUSINESS Engineering Recommendation for Award-Manufacturer’s Court New Road Construction Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Recommendation for Award Manufacturer’s Court New Road Construction with Milestone Contractors in the amount of $1,334,000.00. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Contract-Manufacturer’s Court New Road Construction Mr. Grenard presented to the Board and recommended approval of a Contract for the Manufacturer’s Court New Road Construction with Milestone Contractors in the amount of $1,334,000.00. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Notice to Proceed-Manufacturer’s Court New Road Construction Mr. Grenard presented to the Board and recommended approval of a Notice to Proceed for the Manufacturer’s Court New Road Construction effective today with a completion in Fall 2018. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Economic Development Historic Demolition Permit-1018 Salem Street (Porch Only) Natalia Barriuso-Stepps, Property Owner, presented to the Board and recommended approval for the Historic Demolition Permit for 1018 Salem Street for the Porch Only. Mrs. Stepps recommended waiving the 60-day waiting period because that it will not negatively impact the historic aspect of the area. Mrs. Stepps stated that it is structurally sound. John Collier, Economic Development, clarified to the Board that the original request had an incorrect demolition date. The final copy has the corrected date. Mrs. Moulton moved to waive the 60-day waiting period. Mr. Childress seconded. Passed. Purchasing Declaration of Worthless Property-Police Department Dave Payne, Purchasing Manager, presented to the Board and recommended approval of a Declaration of Worthless Property for the Police Department that includes 3 classroom style tables and 18 classroom style chairs. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety July 31, 2018 Page 3 Human Resources Wireless Communication Stipend Policy Kim Meyer, Human Resources Director, presented to the Board and recommended approval of a City of Lafayette Wireless Communication Device Stipend Policy. The purpose of the policy is to establish guidelines for the provision of a wireless communication stipend to an employee for the use of a personal mobile wireless communication device in lieu of a City issued device. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. CLAIMS Tim Clary, Deputy Controller, presented for Board approval, Claims in the amount of $1,630,907.02. President Henriott asked if there were any further questions and there were none. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. MISCELLANEOUS Special Event Request-Walk for Freedom President Henriott presented to the Board and recommended approval of a Special Event Request for the Walk for Freedom to be held on October 20, 2018 from 9:00am-11:00am at Riehle Plaza and the John T. Myers Bridge. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Special Event Request-MatchBOX Makers Market President Henriott presented to the Board and recommended approval of a Special Event Request for the MatchBOX Makers Market to be held on September 13, 2018 from 3:00pm-10:00pm on 5th Street between Main Street and Columbia Street. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Special Event Request-Habitat for Humanity Picnic/Block Party President Henriott presented to the Board and recommended approval of a Special Event Request for the Habitat for Humanity Picnic/Block Party to be held on September 3, 2018 from 11:00am-6:00pm on Wabash Avenue near the Ellsworth Neighborhood. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Special Event Request-Fill the Boot Chris Conklin, Lafayette Fire, presented to the Board and recommended approval of a Special Event Request for Fill the Boot MDA Fundraiser to be held from August 31-Septment 2, 2018 from 8:00am- 8:00pm on the streets in front of each Fire Station in Lafayette. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety July 31, 2018 Page 4 2018 Byrne Local Law Enforcement Assistance Grant Deputy Chief Brad Bishop, Lafayette Police, informed the Board that Lafayette Police will be applying for the 2018 Byrne Local Law Enforcement Assistance Grant for $36,639.00. Deputy Chief Bishop stated that the grant money will be used for equipment reimbursement. Time: 9:33 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375