Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES August 21, 2018 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, August 21, 2018 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Amy Moulton, Norm Childress and Ron Shriner Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the August 14, 2018 regular meeting. Mr. Childress seconded. Passed. NEW BUSINESS Engineering Agreement with Applied Engineering for Lafayette Fire Station #5 HVAC Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of an Agreement with Applied Engineering for Lafayette Fire Station #5 HVAC in the amount of $51,035.00. This agreement is to implement the findings for the Humidity Investigation study including the replacements of the split system gas-fired furnaces and split condensing units for both the north and south sides of the station. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Change Order #2-2018 Curb and Ramp Replacement Project-Salem Street Mr. Grenard presented to the Board and recommended approval of Change Order #2 for the 2018 Curb and Ramp Replacement Project for Salem Street. The change order is a change in scope in the amount of $13,665.75 which brings the revised contract amount to $272,347.00. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Parks Department Permission to Advertise-Tropicanoe Cove Aquatic Center Expansion Jon Miner, Parks Director of Operations, presented to the Board and recommended approval of a Permission to Advertise the Tropicanoe Cove Aquatic Center Expansion. The notice is set to be published on August 24 & 31, 2018 with a bid opening on September 18, 2018. The project is set to be completed by Memorial Day 2019. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety August 21, 2018 Page 2 Lafayette Renew Contract-Loeb Stadium Drainage & Water Improvements (Bowen Engineering) Mr. Grenard presented to the Board and recommended approval of a Contract for the Loeb Stadium Drainage & Water Improvements with Bowen Engineering for a Guaranteed Energy Saving Performance contract in the amount of $4,205,025.00. The project includes relocation of a 24-inch watermain, underground stormwater retention capsules, road, sidewalk, curb, and gutter restoration. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Notice to Proceed-Loeb Stadium Drainage & Water Improvements Mr. Grenard presented to the Board and recommended approval of a Notice to Proceed for the Loeb Stadium Drainage & Water Improvements. The notice to proceed begins on August 21, 2018 with the substantial completion on May 21, 2019 and the final completion on June 28, 2019. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Task Order #8-Loeb Stadium Drainage & Water Improvements (Wessler Engineering) Mr. Grenard presented to the Board and recommended approval of Task Order #8 for the Loeb Stadium Drainage & Water Improvements with Wessler Engineering for the hourly not-to-exceed amount of $135,000.00. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Agreement for Lower Elliott Ditch Stream Corridor Improvements Project (Phase I) Brad Talley, Renew Superintendent, presented to the Board and recommended approval of an Agreement for Lower Elliott Ditch Stream Corridor Improvements Project Phase I with Christopher B. Burke Engineering LLC. This contract will mirror a contract that Tippecanoe County will approve to begin the evaluation of the Elliott Ditch and the total costs will be split evenly. Lafayette’s portion of Phase I and the amount of this contract is for the not-to-exceed amount of $24,750.00. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Agreement for 11th and Main Street Drainage Improvement Project (VS Engineering) Mr. Talley presented to the Board and recommended approval of an Agreement for 11th and Main Street Drainage Improvement Project with VS Engineering. This is an area that experiences flooding issues during heavy rains. This project will include the addition of storm sewer lateral, new inlets, green infrastructure, and adjusting or reconstructing the roadway, curb and sidewalk grades to maintain proper drainage patterns. The agreement is in the not-to-exceed amount of $44,000.00. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Purchasing Vehicle Trade-In Authorization-Lafayette Renew Dave Payne, Purchasing Manager, presented to the Board and recommended approval of a Vehicle Trade- In Authorization for Lafayette Renew that includes a 2003 Chevrolet Astro Van 1GCDM19X13B123102 and a 2008 GMC T-7500 Street Sweeper 1GDM7F1B18F402243. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety August 21, 2018 Page 3 CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $5,061,213.98. President Henriott asked if there were any further questions and there were none. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. MISCELLANEOUS Special Event Request-Wedding Ceremony (Rishel) President Henriott presented to the Board and recommended approval of Special Event Request for a Wedding Ceremony for Rishel to be held on June 22, 2019 from 3pm-6pm at Riehle Plaza. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Time: 9:11 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375