Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES November 6, 2018 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, November 6, 2018 at 9:00 a.m. in the Common Council Chambers. Members present were: Cindy Murray, Ron Shriner and Amy Moulton. Absent: Gary Henriott and Norm Childress Jacque Chosnek, 1st Deputy City Attorney, was also present. Mrs. Murray called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Shriner moved for approval of the minutes from the October 30, 2018 regular meeting. Mrs. Moulton seconded. Passed. QUOTE OPENING South 30th Street Drainage Improvements Project This being the time set to open quotes for the South 30th Street Drainage Improvements Project, the following quote were received and opened: Bowen Engineering Lafayette, Indiana Quote: $1,973,250.00 Mr. Shriner moved to take the quote under advisement for further review. Mrs. Moulton seconded. Passed. NEW BUSINESS Engineering Addendum #21-Utility Service Agreement for Daugherty Commerce Center/Domino’s Pizza Bob Foley, Engineering, presented to the Board and recommended approval of Addendum #21 for the Utility Service Agreement for Daugherty Commerce Center/Domino’s Pizza. This is an amendment to the original agreement in 1998. A check was submitted in the amount of $4,711.00. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety November 6, 2018 Page 2 Economic Development Historic Demolition Permit-6 S. 9th Street John Collier, Economic Development, presented to the Board and recommended approval of a Historic Demolition Permit for 6 S. 9th Street. This is the former Village Pantry/Quick Pantry building. This building is location in the S. 9th Street Local Historic District however it is a non-contributing building. Mr. Collier stated that the Historic Preservation Commission did approve the demolition at their last meeting and recommended waiving the 60-day waiting period. Mr. Shriner moved for approval to waive the 60-day waiting period. Mrs. Moulton seconded. Passed. Lafayette Renew Contract-Demolition at 6 S. 9th Street Brad Talley, Renew Superintendent, presented to the Board and recommended approval of a Contract for the Demolition at 6 S. 9th Street with Metzger Excavating Co. in the amount of $14,520.00. Mr. Talley stated that 3 quotes were received by Heartland Excavating in the amount of $26,260.00, Hack Excavating Inc. in the amount of $24,964.00 and Metzger Excavating Co. in the amount of $14,520.00. Mr. Talley stated that the City of Lafayette purchased the property in August and plans to utilize the property for storm water management and construct storm water lift station on site. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Notice to Proceed-Demolition at 6 S. 9th Street Mr. Talley presented to the Board and recommended approval of a Notice to Proceed for the Demolition at 6 S. 9th Street with Metzger Excavating Co. The project can begin on November 6, 2018 with a substantial completion by December 15, 2018 and final completion by December 31, 2018. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Contract with Greeley and Hansen for the Storm Water Pump Station at 6 S. 9th Street Mr. Talley presented to the Board and recommended approval of a Contract with Greeley and Hansen for the Storm Water Pump Station at S. 9th Street in the amount not to exceed $549,075.00. This contract will be for the design of a new Storm Water Pump Station and will help address storm water drainage concerns from both the Valley Street drainage project and a future Main Street Drainage Project. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Fire Department Mutual Aid Box Alarm System Agreement Deputy Fire Chief Steve Butram presented to the Board and recommended approval of a Mutual Aid Box Alarm System Agreement between the City of Lafayette and Tippecanoe County Firefighters Association. The major components of the contract include how each department helps each other in a disaster, how/when each department is or is not reimbursed for their involvement and who is responsible for their department personal and equipment. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety November 6, 2018 Page 3 Legal Counsel Utilities Pole License Attachment Agreement-New Cingular Wireless/AT&T Mobility Corporation Mrs. Chosnek presented to the Board and recommended approval of a Utilities Pole License Attachment Agreement for New Cingular Wireless/AT&T Mobility Corporation. Mrs. Chosnek stated that Indiana State law addresses the attachment of small cell facilities onto municipal owned utility poles within right- of-way. The statue address items such as application, permit fees, annual rental and time limit for review of application. However the statue does not address items such as insurance, indemnification, risk of loss, work standards and removal of equipment. AIM worked with the utility companies to development a model agreement for use across the State of Indiana to address the items that are not addressed by the statue. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Parks Department Change Order #1-Tropicanoe Cove Expansion Project Jon Miner, Parks Department, presented to the Board and recommended approval of Change Order #1 for the Tropicanoe Cove Expansion Project in the amount of $19,400.00 which brings the revised contract amount to $229,300.00. This change order includes the design of the Aqua Loop Slide. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. CLAIMS Tim Clary, Deputy Controller, presented for Board approval, Claims in the amount of $1,056,601.76. Mrs. Murray asked if there were any further questions and there were none. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. MISCELLANEOUS Proclamation-Pancreatic Cancer Awareness Mr. Shriner read the following proclamation: Whereas Pancreatic Cancer is a devastating disease. In 2018, an estimated 5,440 Americans will be diagnosed with pancreatic cancer in the U.S., and over 44,330 will die from pancreatic cancer; Whereas Pancreatic Cancer has no early warning signs or simple detection tests and; Whereas Pancreatic Cancer is the third leading cause of cancer deaths. By 2020 they expect it to move up to the second leading cause of death and; Whereas Pancreatic Cancer has only a 5% to 6% five-year survival rate and; Whereas We wish for those living with Pancreatic Cancer to have a better quality life during their care and; Whereas We remember those who have died from this disease who were personally known to us and honoring their memory and; Whereas We encourage the scientific community to find better means to detect, treat, and eventually cure Pancreatic Cancer; THEREFORE In the interest of better public understanding, scientific advancement, and the public good, we therefore proclaim November 2018 as Pancreatic Cancer Awareness Month in the city of Lafayette, Indiana. Board of Public Works and Safety November 6, 2018 Page 4 Mrs. Murray stated that the Board of Works members received a letter from Fill the Boot MDA Representative Paige Kampen Shiver thanking the City of Lafayette for allowing Lafayette Fire Department L472 to participate in the campaign. The Lafayette Fire Fighters raised $41,237.00 for adults and children in the community living with a neuromuscular disease. Time: 9:15 a.m. BOARD OF PUBLIC WORKS AND SAFETY Cindy Murray s/s President Pro-Tem ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375