Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES January 8, 2019 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, January 8, 2019 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Norm Childress, Amy Moulton and Ron Shriner. Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the December 18, 2018 regular meeting. Mrs. Murray seconded. Passed. ELECTION OF OFFICERS Mrs. Murray moved to nominate Gary Henriott as President of Board of Works for 2019. Mr. Shriner seconded. Motion Passed. NEW BUSINESS Controller 2019 Utility Budgets for Water Works and Lafayette Renew Mike Jones, Controller, presented to the Board and recommended approval of the 2019 Utility Budgets for Water Works and Lafayette Renew. Mr. Jones stated all employees will receive a 3% salary increase with PERF and the health insurance rates increased 17.6%. Mr. Jones presented the Water Works Utility budget for 2019 is in the amount of $10,569,072.00 which reflects a $3,321,072.00 increase from the 2018 budget. Mr. Jones presented the Lafayette Renew Utility Budget for 2019 is in the amount of $37,613,927.00. The overall budget for Lafayette Renew has an increase of $3,557,200.00 from 2018 budget. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Mr. Jones answered questions from the Board. Discussion ensued. Legal Counsel Extension Agreement for Animal Sheltering and Disposal Mrs. Chosnek presented to the Board and recommended approval of the Extension Agreement for Animal Sheltering and Disposal. Mrs. Chosnek stated that this agreement extends the 2018 agreement to a month- to-month basis with the same terms until the new 2019 contract is ready. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety January 8, 2019 Page 2 Purchasing Recommendation for Award-2019 Tree Pruning, Tree Removal and Stump Removal Dave Payne, Purchasing Manager, presented to the Board and recommended approval of a Recommendation for Award for the 2019 Tree Pruning, Tree Removal and Stump Removal with Browning Tree Service and TNT Tree Service. Mr. Payne stated that both tree services will be honoring their 2018 prices for 2019 contract. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Permission to Advertise-Sodium Hypochlorite, Sodium Bisulfite, Phosphorus Chemicals and Hydrochloric Acid Mr. Payne presented to the Board and recommendation for a Permission to Advertise the Sodium Hypochlorite, Sodium Bisulfite, Phosphorus Chemicals and Hydrochloric Acid. These chemicals are used by Lafayette Renew, Water Works and the Park Department. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Permission to Participate-Sodium Hypochlorite, Sodium Bisulfite, Phosphorus Chemicals and Hydrochloric Acid Mr. Payne presented to the Board and recommendation for a Permission to Participate with the City of West Lafayette for the Sodium Hypochlorite, Sodium Bisulfite, Phosphorus Chemicals and Hydrochloric Acid bids. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Declaration of Surplus Property-Water Works Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property for the Water Works Department that includes a 2002 Sensus 3500 Vehicle Transceiver Serial #3500-SD- 97295A City Asset #2007896. Mr. Payne stated that the item will be sold. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. ANNOUNCEMENTS Mayor Roswarski announced to the Board the retirement of the City Controller, Mike Jones. Mayor Roswarski thanked Mr. Jones for his dedication and service to the City of Lafayette in the Parks Department and as the Controller. Mr. Jones thanked the Mayor for his kind words and stated that he has thoroughly enjoyed working with everyone. The Board members thanked Mr. Jones for his service. CLAIMS Mike Jones, Controller, presented for Board approval, Claims in the amount of $15,531,251.29. President Henriott asked if there were any further questions and there were none. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. MISCELLANEOUS Mike Roush, Operations Director, announced to the Board that the Sanitation Department will be adding other trash route going from 7 routes to 8 routes starting on February 4, 2019. Mr. Roush stated that 3,000 households will be affected by the route change. The employees will be handing out flyers to the affected Board of Public Works and Safety January 8, 2019 Page 3 households letting them know about route changes. Mr. Roush thanked Ron Berryman, Sanitation Foreman, for his hard work on making the changes. Mr. Roush thanked Patty Payne for helping get the word out through the Communications Department and also thanked the IT Department for making the updated maps of the routes. Time: 9:21 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375