Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES April 2, 2019 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, April 2, 2019 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Norm Childress, Amy Moulton and Ron Shriner Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the March 26, 2019 regular meeting. Mr. Childress seconded. Passed. BIDS UNDER ADVISEMENT Penguin Exhibit-Columbian Park Zoo President Henriott stated that this item would remain under advisement. Vinton Subdivision Water Main Improvements President Henriott stated that this item would remain under advisement. NEW BUSINESS Engineering Acceptance for Maintenance-Hickory Ridge Subdivision, Phase 3, Section 1 Dave Griffee, Engineering, presented to the Board and recommended approval of an Acceptance for Maintenance for the Hickory Ridge Subdivision Phase 3 Section 1. The project is located on the west side of Concord Road, just south of CR 450 S and adds 27 residential lots to the existing Hickory Ridge Subdivision. The As-built drawings were reviewed and approved. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Agreement with TBird Designs for Haggerty Lane Widening (Material Testing and Inspection) Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of an Agreement with TBird Designs for Haggerty Lane Widening (Material Testing and Inspection). The contract is for time and material in the amount not-to-exceed $45,000.00. Mr. Grenard stated that construction is expected to being this week. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety April 2, 2019 Page 2 Lafayette Renew Contract with VS Engineering for Engineering Services Brad Talley, Renew Superintendent, presented to the Board and recommended approval of a Contract with VS Engineering for Engineering Services. VS will design profile modification to the intersection of 9th/Kossuth with an emphasis on the northeast quadrant which experiences street flooding into the commercial property at that location. This task will be complete by the end of August 2019. VS will also evaluate and design a solution to the area of Central/18th Streets which also experiencing recurring street flooding. This task will be complete by the end of June 2019. The contract is in the amount not-to-exceed $45,900.00. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. 2019 Operator Training Contract with Wastewater Solutions, Inc. Mr. Talley presented to the Board and recommended approval of the 2019 Operator Training Contract with Wastewater Solutions, Inc. The training is for continuing education and will be conducted April 29, April 30, May 1 and May 2, 2019. The contract is in the amount of $19,600.00 which includes all student material. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Significant Industrial User Permit-Tate & Lyle (North Plant) Brian Beeler, Lafayette Renew, presented to the Board and recommended approval of a Significant Industrial User Permit for Tate & Lyle (North Plant). Mr. Beeler stated that Tate & Lyle are permitted through the pre-treatment program with a 4-year permit. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Utility Billing Office Declaration of Worthless Property-Utility Billing Office Amy Douglas, UBO Director, presented to the Board and recommended approval of a Declaration of Worthless Property for the Utility Billing Office that includes a wooden 4-drawer desk with hutch and return. Mrs. Douglas stated that the worthless property will be discarded. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. CLAIMS Tim Clary, Controller, presented for Board approval, Claims in the amount of $276,962.74. President Henriott asked if there were any further questions and there were none. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. MISCELLANEOUS Special Event Request-Round the Fountain Art Fair President Henriott presented to the Board and recommended approval of a Special Event Request for the Round the Fountain Art Fair that will be held on May 25, 2019 from 6:00am-6:00pm around the Courthouse Square downtown. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety April 2, 2019 Page 3 Taxi Cab Permit Police Chief, Patrick Flannelly, presented to the Board and recommended approval of a Taxi Cab Permit for Erik Knight. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Time: 9:09 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375