Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES April 16, 2019 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, April 16, 2019 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Norm Childress, Amy Moulton and Ron Shriner Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES President Henriott stated that there was a scrivener’s error where an alternate bid was not included. Corrections will be made to include those amounts. Mr. Shriner moved for approval of the minutes from the April 9, 2019 regular meeting subject to the correction. Mrs. Murray seconded. Passed. BIDS UNDER ADVISEMENT Loeb Baseball Stadium President Henriott stated that this item would remain under advisement. BID OPENING Lafayette Fire Training Center Renovation-Phase I (Electrical) This being the time set to open bids for the Lafayette Fire Training Center Renovation-Phase I (Electrical), and the following bids were received and opened: RA-Comm Electric Lafayette, Indiana Base Bid: $34,307.00 Huston Electric Lafayette, Indiana Base Bid: $41,780.00 Brand Electric Lafayette, Indiana Base Bid: $34,925.000 Mr. Childress moved to take the bids under advisement for further review. Mrs. Moulton seconded. Passed. Board of Public Works and Safety April 16, 2019 Page 2 RFQ-Guaranteed Savings Contract Providers This being the time set to open bids for the RFQ-Guaranteed Savings Contract Providers and the following bids were received and opened. The two (2) respondents are Bowen Engineering and Wilhelm Construction. Mrs. Murray moved to take the bids under advisement for further review. Mr. Childress seconded. Passed. S. 4th Street Water Main Replacement This being the time set to open bids for the S. 4th Street Water Main Replacement and the following bids were received and opened: Atlas Excavating West Lafayette, Indiana Base Bid: $1,681,589.00 Alternate #1: $140,176.00 additional Mr. Childress moved to take the bids under advisement for further review. Mrs. Murray seconded. Passed. NEW BUSINESS Parks Department Recommendation for Award-Penguin Exhibit at Columbian Park Zoo Claudine Laufman, Parks Superintendent, presented to the Board and recommended approval of a Recommendation for Award for the Penguin Exhibit at Columbia Park Zoo with Mattcon General Contractors, Inc. in the amount of $2,699,000.00. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Contract-Penguin Exhibit at Columbia Park Zoo Mrs. Laufman presented to the Board and recommended approval of a Contract for the Penguin Exhibit at Columbia Park Zoo with Mattcon General Contractors, Inc. in the amount of $2,699,000.00. The substantial completion is on January 21, 2020 with final completion in the spring of 2020. President Henriott stated that there will be adjustments made to the submitted insurance on the contract. Mr. Shriner moved for approval subject to the insurance changes. Mrs. Moulton seconded. Passed. Notice to Proceed-Penguin Exhibit at Columbian Park Zoo Mrs. Laufman presented to the Board and recommended approval of a Notice to Proceed for the Penguin Exhibit at Columbia Park Zoo. Mrs. Laufman stated that the effective date is today. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety April 16, 2019 Page 3 Water Works Recommendation for Award-Vinton Subdivision Water Main Improvements Mr. Grenard presented to the Board and recommended approval of a Recommendation for Award for the Vinton Subdivision Water Main Improvements with TSW Utility in the amount of $1,084,916.00. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Contract-Vinton Subdivision Water Main Improvements Mr. Grenard stated that the contracts were not signed at recommended tabling the item. Mr. Shriner moved to table the contract. Mrs. Moulton seconded. Tabled. Notice to Proceed-Vinton Subdivision Water Main Improvements Mr. Grenard stated that the contracts and notice to proceed were not signed at recommended tabling the item. Mr. Shriner moved to table the notice to proceed. Mrs. Moulton seconded. Tabled. Contract with Wastewater Solutions-2019 Drinking Water Operator Training Mr. Grenard presented to the Board and recommended approval of a Contract with Wastewater Solutions for the 2019 Drinking Water Operator Training. The training will take place April 23, 24 & 25, 2019 at a cost of $15,400.00. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Engineering Agreement with StreetScan Inc.-Street Asset Management Services Mr. Grenard presented to the Board and recommended approval of an Agreement with StreetScan Inc. for the Street Asset Management Services. Data will be collected about the roadways, process the data and set up a web portal for the City of Lafayette with a map and interactive calculations that allow the City to best prioritize the maintenance road funds. The total 3-year contract is in the amount of $120,750.00 with an annual payment of $40,250.00 per year. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Economic Development Historic Demolition Permit-1718 N. 18th Street (Garage Only) John Collier, Economic Development, presented to the Board and recommended approval of a Historic Demolition Permit for 1718 N. 18th Street for the garage only. Mr. Collier stated that the property is listed in the Lafayette Preservation Notebook, this demolition request has been reviewed by Dann Keiser, Lafayette Historic Preservation Officer. Mr. Keiser determined that the demolition of the structure would not adversely affect an historic district and recommended waiving the 60-day waiting period. Mr. Childress moved to waive the 60-day waiting period. Mrs. Murray seconded. Passed. Board of Public Works and Safety April 16, 2019 Page 4 Lafayette Renew Contract with Greeley & Hansen-Professional Services for Process Improvements Brad Talley, Renew Superintendent, presented to the Board and recommended approval of a Contract with Greeley & Hansen for Professional Services for Process Improvements in the amount not-to-exceed $228,180.00. Mr. Talley stated that the contract encompasses capacity limitations for the Treatment Plant that were noticed under a stress-test/dye-test/process test/equipment test situations. IDEM confirmed the required plant improvements would increase capacity 27% at the Treatment Plant. The required improvements include the addition of solids dewatering equipment and increasing the capacity of the effluent pump station. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Discussion ensued. CLAIMS Tim Clary, Controller, presented for Board approval, Claims in the amount of $3,478,717.49. President Henriott asked if there were any further questions and there were none. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Mrs. Moulton abstained. MISCELLANOUS Special Event Request-Outdoor Lobster Bake Bistro 501 President Henriott presented to the Board and recommended approval of a Special Event Request for the Outdoor Lobster Bake to be held on June 11, 2019 from 5:30pm-9:30pm located at the corner of 5th and Main Streets. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Special Event Request-Living Way of the Cross President Henriott presented to the Board and recommended approval of a Special Event Request for the Living Way of the Cross to be held on April 19, 2019 from 10:30am-12:00noon on North Street between 8th and 9th Streets. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Special Event Request-OUTFest Margy Deverall, Event Volunteer, presented to the Board and recommended approval of a Special Event Request for OUTFest to be held on August 17, 2019 from 8:00am-12:00midnight located on 5th Street from Columbia to Main Streets, 5th Street from Main to Ferry Streets and Main Street from 4th to 6th Streets. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Taxi Cab Permit Chief Flannelly presented to the Board and recommended approval of a Taxi Cab Permit for Ralph William Tuttle III. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Time: 9:23 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President Board of Public Works and Safety April 16, 2019 Page 5 ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375