Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES April 21, 2020 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, April 21, 2020 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray and Norm Childress. Absent: Ron Shriner and Amy Moulton Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the April 14, 2020 regular meeting. Mr. Childress seconded. Passed. BID OPENING Memorial Island Phase 3 (Columbian Park) This being the time set to open bids for the Memorial Island Phase 3 (Columbian Park) and the following bids were received and opened: Morgan Constructors, LLC Lafayette, Indiana Base Bid: $6,999,000.00 Alternate #1: $607,380.00 J.R. Kelly Company Lafayette, Indiana Base Bid: $6,581,000.00 Alternate #1: $369,000.00 Mr. Childress moved to take the bids under advisement for further review. Mrs. Murray seconded. Passed. BIDS UNDER ADVISEMENT Pearl River Relocation Project President Henriott stated that this item will remain under advisement. Columbian Park Carousel Project President Henriott stated that this item will remain under advisement. Columbian Park Lagoon Dredging Improvements President Henriott stated that this item will remain under advisement. Board of Public Works and Safety April 21, 2020 Page 2 Public Works Campus, Phase 1 President Henriott stated that this item will remain under advisement. NEW BUSINESS Engineering Contract with Butler, Fairman & Seufert for S. 9th Street Reconstruction from Brick N Wood Drive to Veterans Memorial Pkwy Project Jeromy Grenard, Public Works Director, requested that this item be tabled at INDOT’s request regarding the boilerplate contract recall. Mr. Childress moved to table this item. Mrs. Murray seconded. Tabled. Contract with Fisher Engineering for Main Street & Kossuth Street Intersection Improvement Project Mr. Grenard presented to the Board and recommended approval of a Contract with Fisher Engineering for Main Street and Kossuth Street Intersection Improvement Project. The contract is in the amount of $49,585.00 and will address pedestrian safety and efficiency between the new Loeb Stadium and the parking lot at the old Osco Drug site at Main and Kossuth Streets. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Loeb Stadium Bid Package #1-General Trades-Change Order #4 Mr. Grenard presented to the Board and recommended approval of Loeb Stadium Bid Package General Trades- Change Order #4 with J.R. Kelly Company. The change order is a change in conditions for Main Street remediation and a waterline relocation at the zoo parking lot. The change order is in the amount of $51,057.00 which brings the revised contract amount to $10,517,695.00, a .36% change in original contract. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Loeb Stadium Bid Package #1-General Trades-Change Order #5 Mr. Grenard presented to the Board and recommended approval of Loeb Stadium Bid Package General Trades- Change Order #5 with J.R. Kelly Company. The change order consists of plan modifications to the press and field level drainage along with door hardware changes. The change order is in the amount of $4,113.00 which brings the revised contract amount to $10,521,808.00, a .40% change in original contract. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Loeb Stadium Bid Package #5-Aluminum Entrances/Storefront/Window Units-Change Order #1 Mr. Grenard presented to the Board and recommended approval of Loeb Stadium Bid Package #5 Aluminum Entrances/Storefront/Window Units-Change Order #1. The change order consists of door hardware change. The change order is a reduction in the amount of ($198.00) which brings the revised contract amount to $546,862.00. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety April 21, 2020 Page 3 Loeb Stadium Bid Package #7-Mechanical-Change Order #2 Mr. Grenard presented to the Board and recommended approval of Loeb Stadium Bid Package #7 Mechanical- Change Order #2. The change order consists of plan modifications for approved backflow devices in the food services area along with press and field level drainage. The change order is in the amount of $63,843.00 which brings the revised contract to $1,805,755.00, a 3.2% change in original contract. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Mr. Childress requested information regarding the variance in the markups. Mr. Grenard stated he will get Mr. Childress that information. Mr. Grenard stated that were some plan omissions for drainage that have been addressed with the architect. The architect will be paying 15% of the change orders. Loeb Stadium Bid Package #8-Electrical-Change Order #3 Mr. Grenard presented to the Board and recommended approval of Loeb Stadium Bid Package #8 Electrical- Change Order #3. The change order consists of plan changes for the door hardware modification along with flagpole lighting. The change order is in the amount of $8,498.00 which brings the revised contract amount to $2,024,328.00 Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Loeb Stadium Bid Package #8-Electrical-Change Order #4 Mr. Grenard presented to the Board and recommended approval of Loeb Stadium Bid Package #8 Electrical- Change Order #4. The change order consists of plan changes for the door hardware modification along with an addition of 2 (two) extra conduits between the new water slides Loeb outfield wall. The change order is in the amount of $16,020.00 which brings the revised contract amount to $2,040,348.00. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Lafayette Housing Authority Agreement between Lafayette Housing Consortium and Faith Community Development Corp. 2019 Project #1-N. 8th Street Mayor Roswarski presented to the Board and recommended approval of an Agreement between Lafayette Housing Consortium and Faith Community Development Corp. 2019 Project #1-N. 1025 8th Street. The agreement is in the amount of $60,000.00. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Lafayette Renew Change Order #1-North Street Phase 2 Improvement Project Brad Talley, Lafayette Renew Superintendent, presented to the Board and recommended approval of Change Order #1 for North Street Phase 2 Improvements Project with Reith-Riley. The change order is in the amount of $145,790.39 which brings the revised contract amount to $2,115,169.69. The change order encompasses quantity adjustments for the project and also includes street lighting and re-work of Phase 1 landscaping that was requested by the City. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety April 21, 2020 Page 4 Certificate of Completion-North Street Phase 2 Improvements Project Mr. Talley presented to the Board and recommended approval of a Certificate of Completion of the North Street Phase 2 Improvements Project dated April 14, 2020. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Amendment #2-Services Area 21 Phase 1 Project with HWC Engineering Mr. Talley presented to the Board and recommended approval of Amendment #2 for Service Area 21 Phase 1 Project with HWC Engineering. The amendment incorporates additional geotechnical investigation and increased construction progress participation as requested by the City. The amendment is in the not-to-exceed amount of $22,500.00 foe Task 4 bringing the revised contract amount to $147,500.00. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Amendment #1-40 & 8 Lift Station and Force Main Replacement Project with Wessler Engineering Mr. Talley presented to the Board and recommended approval of Amendment #1 for 40 & 8 Lift Station and Force Main Replacement Project with Wessler Engineering. The amendment incorporates right-of way services that were not included in the original contract. The amendment is in the not-to-exceed amount of $29,890.00 which brings the revised contract to $107,790.00. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Amendment #1-Northeast Area Sewer Replacement Project with Wessler Engineering Mr. Talley presented to the Board and recommended approval of Amendment #1 for Northeast Area Sewer Replacement Project with Wessler Engineering. The amendment incorporates additional geotechnical investigation and railroad flagging during the design process. The amendment is in the not-to-exceed amount of $9,500.00 bringing the revised contract amount to $102,750.00. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Purchasing Declaration of Worthless Property-Sanitation Department Mayor Roswarski presented to the Board and recommended approval of a Declaration of Worthless Property for the Sanitation Department that includes a 2004 Lodal Split body recycling Truck VIN#1L9AZ6AB64K006788 City#24111 and 2004 Lodal EVO-T35-C275 Recycling Truck Vin#1L9AZ6AB64K006791 City#24105. These items have been replaced and will be scrapped. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Declaration of Worthless Property-Street Department Mayor Roswarski presented to the Board and recommended approval of a Declaration of Worthless Property for Street Department that includes a 1995 Mauldin Asphalt Roller 4000 VIN#40-9504-109 City#9555. This item has been replaced and will be scrapped. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety April 21, 2020 Page 5 Vehicle Trade-In Authorization for Street Department Mayor Roswarski presented to the Board and recommended approval of a Vehicle Trade-In Authorization for Street Department for a 2004 GMC C8500 Single Axle Dump Truck VIN#1GDP8C1354F505015 City#2422, 2009 Western 10’ MC HD Plow on 2422 VIN#09040720669729350 City#2927P and 2008 Ford F750 Packer Heavy Duty Truck VIN#3FRXF75V88V653112 City#28120. The vehicles w listed will be authorized for trade-in on an upcoming vehicle purchase. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. CLAIMS Tim Clary, Controller, presented for Board approval, Claims in the amount of $721,972.94. President Henriott asked if there were any further questions and there were none. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. MISCELLANEOUS Special Event Request-Farmer’s Market President Henriott presented to the Board and recommended approval of a Special Event Request for the Lafayette Farmer’s Market for be held every Saturday from May through October from 5:00am-1:30pm located on 5th Street between Main Street and Columbian Street. President Henriott stated that the event organizers have gone to great lengths to adhere to the restrictions set by the State of Indiana in regarding to participation, spacing and vendors restriction. Mayor Roswarski stated that the State has deemed farmer’s markets as essential business in the agriculture field. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Time: 9:27 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375