Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES May 5, 2020 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, May 5, 2020 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray and Amy Moulton. Absent: Norm Childress and Ron Shriner Jacque Chosnek, 1st Deputy City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the April 28, 2020 regular meeting. Mrs. Moulton seconded. Passed. BIDS UNDER ADVISEMENT Columbian Park Carousel Project President Henriott stated that this item will remain under advisement. Columbian Park Lagoon Dredging Improvements President Henriott stated that this item will remain under advisement. Memorial Island Phase 3 (Columbian Park) President Henriott stated that this item will remain under advisement. NEW BUSINESS Engineering Recommendation for Award- Public Works Campus, Phase 1 Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Recommendation for Award for the Public Works Campus, Phase 1 with Alderson Commercial Group in the amount of $1,470,834.00. Mr. Grenard stated that the Base Bid, Alternate #1, 6, 8 & 9 and the Unit Price Bid Items are being accepted. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Contract- Public Works Campus, Phase 1 Mr. Grenard presented to the Board and recommended approval of a Contract for the Public Works Campus, Phase 1 with Alderson Commercial Group in the amount of $1,470,834.00. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety May 5, 2020 Page 2 Notice to Proceed- Public Works Campus, Phase 1 Mr. Grenard presented to the Board and recommended approval of a Notice to Proceed for the Public Works Campus, Phase 1 to being on May 11, 2020. The substantial completion date is November 4, 2020 with final payment on December 3, 2020. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Change Order #1-Twyckenham Boulevard Construction Project Mr. Grenard presented to the Board and recommended approval of Change Order #1 for the Twyckenham Boulevard Construction Project. The change order is in the amount of $3,011.58 which brings the revised contract amount to $3,488,818.98. The change order includes a change in scope for storm sewer connections. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. Lafayette Renew Supplemental Agreement #2-Pearl River Sewer Relocation Project Easements Brad Talley, Renew Superintendent, presented to the Board and recommended approval of Supplemental Agreement #2 with Butler, Fairman and Seufert for the Pearl River Sewer Relocation Project Easements. The supplemental agreement is in the amount not-to-exceed $52,880.00 which brings the revised contract amount to $706,852.00. Mr. Talley stated that the supplemental agreement includes costs for right-of-way services, right-of- way engineering efforts, and the utility coordination during construction necessary to complete the project. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. Agreement with Christopher Burke Engineering-Vinton Woods Drainage Project Mr. Talley presented to the Board and recommended approval of an Agreement with Christopher B. Burke Engineering for the Vinton Woods Drainage Project. The agreement is in the amount not-to-exceed $84,700.00. Mr. Talley mentioned that $37,000.00 of the agreement is for survey work alone. Mr. Talley stated that the Vinton Woods detention pond rehabilitation project is part of Lafayette’s capital improvement program to improve the water quality of the Wabash River and other local streams and to address poor drainage conditions. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Purchasing Declaration of Surplus Property-Fire Department President Henriott presented to the Board and recommended approval of a Declaration of Surplus Property for the Fire Department that includes a list of items that are no longer needed and will be sold on Deals.gov. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. CLAIMS Tim Clary, Controller, presented for Board approval, Claims in the amount of $992,836.60. President Henriott had a question on Page 11 regarding the DeFouw Chevrolet bed bugs claim. Mr. Clary stated that it was for a police car that needed rid of bed bugs. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety May 5, 2020 Page 3 MISCELLANEOUS Special Event Request-OUTFest President Henriott presented to the Board and recommended approval of a Special Event Request for OUTFest to be held on August 15, 2020 from 8:00am-12:00am located in Downtown Lafayette. President Henriott stated that this approval is subject to the CDC and State of Indiana guidelines for gatherings/public events at the time of the event. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Time: 9:15 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375