Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES September 1, 2020 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, September 1, 2020 at 9:00 a.m. in the Common Council Chambers. Members present were: Cindy Murray, Norm Childress, Amy Moulton and Ron Shriner. Absent: Gary Henriott Jacque Chosnek, 1st Deputy City Attorney, was also present. Mrs. Murray called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the August 25, 2020 regular meeting. Mr. Shriner seconded. Passed. NEW BUSINESS Engineering Permission to Advertise-Brady Lane Drainage Improvement Project Brad Talley, Lafayette Renew Superintendent, presented to the Board and recommended approval of a Permission to Advertise the Brady Lane Drainage Improvement Project to be advertised on September 4 & September 11, 2020 with the bid opening on September 22, 2020. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Lafayette Housing Authority CDBG Agreement between the City of Lafayette and Big Brothers Big Sisters of Greater Lafayette for a Youth Mentoring Program Year 2020 Seth Wells, Project Manager, presented to the Board and recommended approval of the CDBG Agreement between the City of Lafayette and Big Brothers Big Sisters of Greater Lafayette for a Youth Mentoring Program Year 2020. The grant amount is $12,000.00. Mrs. Moulton moved for approval. Mr. Childress seconded noting the scrivener’s error on the cover page. Passed. CDBG Agreement between the City of Lafayette and Family Promise of Greater Lafayette, Inc. for a Family Emergency Homeless Shelter Program Year 2020 Mr. Wells presented to the Board and recommended approval of the Agreement between the City of Lafayette and Family Promise of Greater Lafayette, Inc. for a Family Emergency Homeless Shelter Program Year 2020. The grant is in the amount of $12,678.00. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety September 1, 2020 Page 2 CDBG Agreement between the City of Lafayette and Lafayette Transitional Housing Center, Inc. for the Homeless Services Program Year 2020 Mr. Wells presented to the Board and recommended approval of the CDBG Agreement between the City of Lafayette and Lafayette Transitional Housing Center, Inc. for the Homeless Services Program Year 2020. The grant is in the amount of $35,000.00. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. CDBG Agreement between the City of Lafayette and Lafayette Urban Ministry for an Emergency Homeless Shelter Program Year 2020 Mr. Wells presented to the Board and recommended approval of the CDBG Agreement between the City of Lafayette and Lafayette Urban Ministry for an Emergency Homeless Shelter Program Year 2020. The grant is in the amount of $14,846.00. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. CDBG Agreement between the City of Lafayette and Tippecanoe County Council on Aging, Inc. DBA Meals on Wheels of Greater Lafayette for the Meals on Wheels Program Year 2020 Mr. Wells presented to the Board and recommended approval of the CDBG Agreement between the City of Lafayette and Tippecanoe County Council on Aging, Inc. DBA Meals on Wheels of Greater Lafayette for the Meals on Wheels Program Year 2020. The grant is in the amount of $13,284.00. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. CDBG Agreement between the City of Lafayette and YWCA of Greater Lafayette for the Domestic Violence Intervention and Prevention Program Year 2020 Mr. Wells presented to the Board and recommended approval of the CDBG Agreement between the City of Lafayette and YWCA of Greater Lafayette for the Domestic Violence Intervention and Prevention Program Year 2020. The grant is in the amount of $12,678.00. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Parks Department Amendment #1-Memorial Island Phase 3 Contract with Alt & Witzig Engineering Claudine Laufman, Parks Superintendent, presented to the Board and recommended approval of Amendment #1 for the Memorial Island Phase 3 for the Contract with Alt & Witzig Engineering. The amendment is a lump sum of $8,025.00 which brings the revised contract amount to $72,062.50. The amendment is for geotechnical services that will include soil borings, interpretive analysis of the borings and recommendation as a result of the data obtained from the borings. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Change Order #1-Columbian Park Lagoon Dredging Improvements Project Mrs. Laufman presented to the Board and recommended approval of Change Order #1 for the Columbian Park Lagoon Dredging Improvements Project with Merrell Bros. The change order changes the projected completion date from September 1, 2020 to September 30, 2020. There is no price change in the contract associated with the new completion date. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety September 1, 2020 Page 3 CLAIMS Tim Clary, Controller, presented for Board approval, Claims in the amount of $1,595,094.61. Mr. Childress asked a question on Page 13 regarding the Loeb Stadium invoices. Mr. Childress asked Mr. Clary for completion percentage for the entire project. Mrs. Clary stated that the overall project is between 30%-70% complete depending on the individual contractor. Discussion ensued. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Mrs. Moulton abstained. Time: 9:13 a.m. BOARD OF PUBLIC WORKS AND SAFETY Cindy Murray s/s President Pro-Tem ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375