Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES May 11, 2021 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, May 11, 2021 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Amy Moulton, Ron Shriner and Norm Childress. Jacque Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the May 4, 2021 regular meeting. Mrs. Moulton seconded. Passed. BID OPENING Highland Park Curb Replacement Project This being the time set to open bids for the Highland Park Curb Replacement and the following bids were received and opened: Dixon Construction Lafayette, Indiana Base Bid: $139,440.00 Rieth-Riley Construction Lafayette, Indiana Base Bid: $202,619.60 Milestone Contractors Lafayette, Indiana Base Bid: $272,074.00 Mrs. Moulton moved to take the bids under advisement for further review. Mr. Childress seconded. Passed. NEW BUSINESS Engineering Permission to Advertise-S. 9th Street Sidewalk Reconstruction Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Permission to Advertise for the S. 9th Street Sidewalk Reconstruction Project. The advertisements are set to run on May 14 & 21, 2021 with the bid opening on June 1, 2021. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety May 11, 2021 Page 2 Contract-Maplewood Subdivision Ramp Replacement Mr. Grenard presented to the Board and recommended approval of Contract for the Maplewood Subdivision Ramp Replacement Project with Dixon Construction in the amount of $42,848.00. Mr. Grenard stated that three (3) quotes were received by Dixon Construction for $42,848.00, Heartland Construction for $44,320.00 and Wise Choice Concrete for $49,900.00. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Notice to Proceed- Maplewood Subdivision Ramp Replacement Mr. Grenard presented to the Board and recommended approval of a Notice to Proceed for the Maplewood Subdivision Ramp Replacement Project with Dixon Construction. The notice is set to start today. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Contract-Country Charm Subdivision Ramp Replacement Mr. Grenard presented to the Board and recommended approval of a Contract for the Country Charm Subdivision Ramp Replacement Project with Dixon Construction in the amount of $22,432.00, Mr. Grenard stated that three (3) quotes were received by Dixon Construction for $22,432.00, Heartland Construction for $23,360.00 and Wise Choice Concrete for $24,500.00. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Notice to Proceed-Country Charm Subdivision Ramp Replacement Mr. Grenard presented to the Board and recommended approval of a Notice to Proceed for the Country Charm Subdivision Ramp Replacement Project with Dixon Construction. The notice is set to start today. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Lafayette Renew Contract with Christopher Burke Engineering-Vinton Woods Stormwater Conveyance Improvements Brad Talley, Renew Superintendent, presented to the Board and recommended approval of a Contract with Christopher Burke Engineering for the Vinton Woods Stormwater Conveyance Improvements Project. This contract is for design, permitting, bidding assistance; and construction related services associated with these improvements. The contract is in the amount not-to-exceed $239,000.00. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Lafayette Housing Authority Agreement between Lafayette Housing Consortium and Habitat for Humanity of Lafayette 2020 Project #1-North 16th Street Valerie Oakley, Project Manager, presented to the Board and recommended approval of an Agreement between the Lafayette Housing Consortium and Habitat for Humanity of Lafayette 2020 Project #1 for North 16th Street. This agreement provides up to $35,000.00 of HOME Funds for the acquisition and construction of 1821 North 16th Street. This project will provide an energy efficient, newly constructed home for a new homeowner that will blend will with the neighborhood. Discussion ensued. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety May 11, 2021 Page 3 Agreement between Lafayette Housing Consortium and Habitat for Humanity of Lafayette 2020 Project #2- Poland Hill Mrs. Oakley presented to the Board and recommended approval of an Agreement between the Lafayette Housing Consortium and Habitat for Humanity of Lafayette 2020 Project #2 for Poland Hill. This agreement provides up to $35,000.00 of HOME Funds for the acquisition and construction of 2521 Poland Hill. This project will provide an energy efficient, newly constructed home for a new homeowner. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. CLAIMS Jeremy Diehl, Deputy Controller, presented for Board approval, Claims in the amount of $499,834.54. President Henriott asked if there were any further questions and there were none. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. MISCELLANEOUS Special Event Request-Memorial Day Parade Mrs. Murray, Event Representative, presented to the Board and recommended approval of a Special Event Request for the Memorial Day Parade to be held on May 31, 2021 from 10:00am-12:00noon located on Main Street from Alabama to Wallace Avenue and also Wallace Avenue from Main Street to Park Avenue. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Time: 9:17 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375