Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES August 31, 2021 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, August 31, 2021 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Ron Shriner, Amy Moulton and Norm Childress. Jacque Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the August 24, 2021 regular meeting. Mrs. Murray seconded. Passed. NEW BUSINESS Engineering Change Order #1-S. 9th Street Sidewalk Reconstruction Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of Change Order #1 for the S. 9th Street Sidewalk Reconstruction with Heartland Contractors. This change order includes the addition of extra detectable warning plates at ramp. The change order is an addition in the amount of $2,645.00 which brings the revised contract amount to $100,220.00. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Contract-Traffic Circle at 10th Street and Brown Street Mr. Grenard presented to the Board and recommended approval of a Contract for the Traffic Circle at 10th Street and Brown Street with Dixon Construction in the amount of $11,950.00. Mr. Grenard stated that three (3) quotes were received by Dixon Construction for $11,950.00, Heartland Contractors for $12,300.00 and Wise Choice Construction for $15,100.00. Mr. Grenard and Mayor Roswarski explained the specifics of the project. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Notice to Proceed-Traffic Circle at 10th Street and Brown Street Mr. Grenard presented to the Board and recommended approval of a Notice to Proceed for the Traffic Circle at 10th Street and Brown Street. Mr. Grenard stated that the notice to proceed will start today. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety August 31, 2021 Page 2 Lafayette Housing Authority Agreement between City of Lafayette and Tippecanoe County Council on Aging dba Tippecanoe Senior Center for the Senior Home Assistance Repair Program 2021 Ashley Adams, Project Manager, presented to the Board and recommended approval of an Agreement between City of Lafayette and Tippecanoe County Council on Aging dba Tippecanoe Senior Center for the Senior Home Assistance Repair Program 2021. The funding awarded for this project is in the amount of $35,00.00. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Amendment #1-Agreement between the Lafayette Housing Consortium and Faith Community Development Corporation 2018 Project #2-N. 19th Street Valerie Oakley, Project Manager, presented to the Board and recommended approval of an Amendment #1- Agreement between the Lafayette Housing Consortium and Faith Community Development Corporation 2018 Project #2-N. 19th Street. This amendment extends the ending date of the agreement to October 31, 2021 to enable the completion of paperwork and reimbursement of HOME funding. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Agreement between the Lafayette Housing Consortium and Faith Community Development Corporation CHDO Operation Funds Agreement 2020-2021 Mrs. Oakley presented to the Board and recommended approval of an Agreement between the Lafayette Housing Consortium and Faith Community Development Corporation CHDO Operation Funds Agreement 2020-2021. This agreement is in the amount of $21,004.00. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Agreement between the Lafayette Housing Consortium and Faith Community Development Corporation CHDO Operation Funds Agreement 2021-2022 Mrs. Oakley presented to the Board and recommended approval of an Agreement between the Lafayette Housing Consortium and Faith Community Development Corporation CHDO Operation Funds Agreement 2021-2022. The agreement is in the amount of $24,254.00. Mrs. Oakley answered questions from the Board and explained the current CHDO projects along with how the program works. Discussion ensued. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented for Board approval, Claims in the amount of $3,295,314.91. Mr. Childress asked a question on Page 15 regarding the invoices for UBO Office Rent. Mr. Diehl stated that UBO stands for Utility Billing Office and the rent they pay the City for their space in City Hall. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. MISCELLANEOUS Special Event Request-Open House for Coldwell Banker Shook Charlie Shook, Event Representative, presented to the Board and recommended approval of a Special Event Request for the Open House for Coldwell Banker Shook to be held September 15-16, 2021 from 4:00pm 7:00pm Board of Public Works and Safety August 31, 2021 Page 3 on half of N. 5th Street in front of the new building. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Special Event Request- Hands on Transportation Matthew Bishop, Event Representative, presented to the Board and recommended approval of a Special Event Request for Hands on Transportation to held on September 18, 2021 from 9:00am-2:00pm located at Imagination Station on North 4th Street. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Banner Request-Tippecanoe County Historical Association President Henriott presented to the Board and recommended approval of a Banner Request for Tippecanoe County Historical Association for a banner to be hung on Columbia Street from September 21-October 5, 2021. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Time: 9:27 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller s/s Mindy Miller, 1st Deputy Clerk Minutes written by Mindy Miller, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375