Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES October 26, 2021 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, October 26, 2021 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Amy Moulton and Ron Shriner. Absent: Norm Childress Jacque Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the October 19, 2021 regular meeting. Mrs. Murray seconded. Passed. QUOTES UNDER ADVISEMENT Rome Drive Lift Station Upgrades Project President Henriott stated this will remain under advisement. NEW BUSINESS Engineering Contract-N. 29th Street Curb, Sidewalk and Ramp Replacement Project Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Contract for N. 29th Street Curb, Sidewalk and Ramp Replacement Project with Dixon Construction in the amount of $26,241.00. Mr. Grenard received quotes from three (30) contractors: Dixon Construction in the amount of $26,241.00, Heartland Construction in the amount of $48,846.00 and Wise Choice Concrete in the amount of $29,999.00. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Notice to Proceed- N. 29th Street Curb, Sidewalk and Ramp Replacement Project Mr. Grenard presented to the Board and recommended approval of a Notice to Proceed for N. 29th Street Curb, Sidewalk and Ramp Replacement Project to start today. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Change Order #1-Traffic Circle at 10th Street and Brown Street Mr. Grenard presented to the Board and recommended approval of Change Order #1 for the Traffic Circle at 10 th Street and Brown Street with Dixon Construction. The change order is an increase in the amount of $1,516.00 which brings the revised contract amount to $13,466.00. The change order includes an addition of concrete base for street name sign post. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety October 26, 2021 Page 2 Certificate of Completion-S. 9th Street Sidewalk Reconstruction Mr. Grenard presented to the Board and recommended approval of a Certificate of Completion for S. 9 th Street Sidewalk Reconstruction. The warranty period begins on August 6, 2021 and expires on August 6, 2022. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. Certificate of Completion-Treece Meadows North Entrance Road Mr. Grenard presented to the Board and recommended approval of a Certificate of Completion for Treece Meadows North Entrance Road. The warranty period begins on June 28, 2021 and expires on June 28, 2022. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Certificate of Completion-2021 Curb, Sidewalk, Drive Approach and Ramp Replacement Mr. Grenard presented to the Board and recommended approval of a Certificate of Completion for 2021 Curb, Sidewalk, Drive Approach and Ramp Replacement. The warranty period begins on June 23, 2021 and expires on June 23, 2022. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Certificate of Completion-Highland Park Curb Replacement Project Mr. Grenard presented to the Board and recommended approval of a Certificate of Completion for Highland Park Curb Replacement Project. The warranty period begins on August 30, 2021 and expires on August 30, 2022. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Change Order #8-Loeb Stadium Bid Package 8 (Electrical) Mr. Grenard presented to the Board and recommended approval of Change Order #8 for Loeb Stadium Bid Package 8 (Electrical) with Huston Electric. The change order is an increase in the amount of $12,567.00 which brings the revised contract amount to $2,110,619.00. The change order includes items that were added during final inspection and move into the stadium. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. Change Order #9-Loeb Stadium Bid Package 8 (Electrical) Mr. Grenard presented to the Board and recommended approval of Change Order #9 for Loeb Stadium Bid Package 9 (Electrical) with Huston Electric. The change order is an increase in the amount of $10,670.00 which brings the revised contract amount for $2,121,289.00. The change order includes electrical revisions for the concession equipment and the exterior GFCI’s. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Economic Development Historic Demolition Permit-1215 Brown Street (Garage Only) John Collier, Economic Development, presented to the Board and recommended approval of a Historic Demolition Permit for 1215 Brown Street (Garage Only). Mr. Collier stated that Dann Keiser, Lafayette Historic Preservation Officer, determined that the loss of the garage would adversely affect the historic district and recommended upholding the 60-day waiting period. Mr. Shriner moved to uphold the 60-day waiting period. Mrs. Murray seconded. Passed. Board of Public Works and Safety October 26, 2021 Page 3 Historic Demolition Permit-2001 Schuyler Avenue (House and Garage) Mr. Collier presented to the Board and recommended approval of a Historic Demolition Permit for 2001 Schuyler Avenue (House and Garage). Mr. Collier stated that Mr. Keiser determined that the loss of the house and garage would adversely affect the historic district and recommended upholding the 60-day waiting period. Mrs. Moulton moved to uphold the 60-day waiting period. Mrs. Murray seconded. Passed. Legal Counsel Agreement with the City of Lafayette Employee Alliance (CLEA) Mrs. Chosnek presented to the Board and recommended approval of the Revised Agreement with the City of Lafayette Employee Alliance (CLEA). Mrs. Chosnek stated that the revised contract has been signed by the CLEA officers and there was a revision. Mrs. Chosnek stated that this is a 4-year agreement and will run January 1, 2021 through December 31, 2024 and is significantly similar to the contract that is in place now. The only change is an increase of $100 for the clothing allowance and the distribution time of the year. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Parks Department Change Order #3-Columbian Park Carousel Project Jon Miner, Parks Department, presented to the Board and recommended approval of Change Order #3 for Columbian Park Carousel Project with Morgan Constructors. The change order is an increase in the amount of $1,135.00 which brings the revised contract amount to $1,769,765.00. The change order includes additional concrete work to tie in the sidewalk adjacent to the carousel going to the new exterior walk-around at Loeb Stadium. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Change Order #4-Columbian Park Carousel Project Mr. Miner presented to the Board and recommended approval of Change Order #4 for Columbian Park Carousel Project with Morgan Constructors. The change order is a deduction in the amount of $2,900.00 which brings the revised contract amount to $1,766,865.00. The change order includes the deletion of interior fence installation. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Purchasing Permission to Advertise-2022 Downtown Waste Removal Dave Payne, Purchasing Director, presented to the Board and recommended approval of a Permission to Advertise for the 2022 Downtown Waste Removal. The publications are set to run on November 5 & 12, 2021 with a bid opening on November 20, 2021. Mr. Payne stated that the City owns 77 trash cans in the downtown area. Mayor Roswarski gave a brief description of the project and the need for the additional service. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety October 26, 2021 Page 4 Declaration of Surplus Property-Fire Department Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property for Fire Department that includes a 1984 Waterous CMYCX 1250 GPM Pump Training Prop. Mr. Payne stated that the item will be donated to District 4 fire department or sold on GovDeals.com. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented for Board approval, Claims in the amount of $10,685,569.09. President Henriott asked a question on Page 16 regarding the Lafayette Transitional Housing Center invoice. Mr. Diehl stated that this is an installment of general pledge that the City gave towards the new center. President Henriott asked a question on Page 18 regarding the Christopher Burke Engineering invoices. Mr. Diehl stated that is service charge pass through. President Henriott asked a question on Page 19 regarding the Wessler Engineering invoices. Mr. Diehl stated that those were on-call charges for various project throughout the City. Mr. Diehl stated that he would find out what projects those were and get back with the Board. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. MISCELLANEOUS Special Event Request-Salvation Army Family Fall Event Rachel Johnson, Event Representative, presented to the Board and recommended approval of a Special Event Request for the Salvation Army Family Fall Event to be held on October 30, 2021 from 2:00pm-8:00pm located on 12th Street from Salem Street to Union Street. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Special Event Request-Very Merry Main Street Parade Mrs. Murray presented to the Board and recommended approval of a Special Event Request for the Very Merry Main Street Parade to be held on December 4, 2021from 5:30pm-8:00pm on Main Street from 11th Street to Riehle Plaza. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Time: 9:24 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375