Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES April 19, 2022 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, April 19, 2022 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Norm Childress, Cindy Murray. Ron Shriner and Amy Moulton. Jacque Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the April 12, 2022 regular meeting. Mrs. Moulton seconded. Passed. BID OPENING 18 N. 5th Street Parking Garage 2022 Restoration President Henriott stated that Addendum #2 was issued on April 15, 2022 to all potential bidders that states the revised Bid Opening date will be April 26, 2022 at 9:00am. Ortman Lane Drainage Improvements Project This being the time set to open bids for the Ortman Lane Drainage Improvements Project and the following bids were received and opened: TDH Contractors LLC Lafayette, Indiana Base Bid: $249,886.00 Mr. Shriner moved to take the bids under advisement for further review. Mr. Childress seconded. Passed. NEW BUSINESS Engineering Acceptance for Maintenance-Barrington Woods, Section 2 Dave Griffee, Engineering, presented to the Board and recommended approval of an Acceptance for Maintenance for Barrington Woods Section 2. Mr. Griffee stated that this section is located on the north side of CR E 50 S west of McCarty Lane and consists of 29 residential lots. All inspections and testing have been complete and the 3-year maintenance bond has been submitted. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety April 19, 2022 Page 2 Utility Service Agreement-Subaru of Indiana Automotive, Inc Mr. Griffee presented to the Board and recommended approval of a Utility Service Agreement for Subaru of Indiana Automotive, Inc. Mr. Griffee stated that the City will be providing sanitary sewer and water services for the 83.474 acre commercial/industrial development. Mr. Griffee stated that this is located at the northeast corner of Haggerty Lane and Manufacturer’s Drive. This is a logistics center that will be built is two phases with payment for the 1st phase being provided. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Permission to Advertise-2022-2 Ramp Replacement Project Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Permission to Advertise for the 2022-2 Ramp Replacement Project with CDBG funds. The publications are set to run on April 22 & 29, 2022 with the bid opening on May 10, 2022. The project will be located in the Miller neighborhood west of 4th Street. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Change Order #3-Park East Blvd Extension (Haggerty Lane to SR 38) Mr. Grenard presented to the Board and recommended approval of Change Order #3 for the Park East Blvd Extension for Haggerty Lane to SR 38. This change order includes Contractor’s Change Order #3 for change of pavement markings from thermoplastic to painted for all lane lines and Contractor’s Change Order #5 for Additional mobilization due to contractor’s change order #. The total change order is an increase in the amount of $1,112.50 which brings the revised contract amount to $2,016,792.05. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Final Completion-Park East Blvd Extension (Haggerty Lane to SR 38) Mr. Grenard presented to the Board and recommended approval of the Final Completion for the Park East Blvd Extension for Haggerty Lane to SR 38. Mr. Grenard stated that final inspection took place early January 2022 and the warranty date is set for January 14, 2023. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Purchasing Declaration of Surplus Property-Fire Department Dave Payne, Purchasing Director, presented to the Board and recommended approval of a Declaration of Surplus Property for the Fire Department that includes power units, spreaders, cutters, combi-tools, push-pull rams high pressure hoses and chains that will be donated to a District 4 fire department or sold on GovDeals.com. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Declaration of Surplus Property-Information Technology Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property for Information Technology that includes a list of PC’s and monitors. These items will be sold for GovDeals.com or recycled. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety April 19, 2022 Page 3 CLAIMS Jeremy Diehl, Controller, presented for Board approval, Claims in the amount of $548,026.96. President Henriott asked a question on Page 18 regarding the David Cordell & Associates for dumpster veyor. Mr. Diehl stated that invoice is for Renew. Angela Andrews, Renew, stated the equipment is for handling solids. The invoice is for startup and training. President Henriott asked a question on Page 18 regarding the EJP inventory services. Steve Moore, Water Works, stated that this invoice is for parts for new water services. President Henriott asked a question on Page 19 regarding HWC for Service Area 11B Utility Planning Study. Mr. Griffee stated that this is very close to being done and there is a meeting scheduled the 1st week in May. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. MISCELLANEOUS Special Event Request-Yoga on the Bridge President Henriott presented to the Board and recommended approval of a Special Event Request for the Yoga on the Bridge to be held on various dates starting April 23 and ending on September 16, 2022 at various times of the day on the John T. Meyers Bridge. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Special Event Request-Lowe Neighborhood Block Party Brian Lowe, Event Representative, presented to the Board and recommended approval of a Special Event Request for Lowe Neighborhood Block Party to be held on June 4, 2022 from 5:00pm-11:00pm located on Corinthian Street from King Fisher Drive to Abbotsbury Drive. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Banner Request-Food Finders Food Bank President Henriott presented to the Board and recommended approval of a Banner Request for Food Finders Food Bank to be hung on Columbian Street from May 3-10, 2022. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Time: 9:16 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375