Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES July 26, 2022 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, July 26, 2022 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Amy Moulton, Ron Shriner and Norm Childress. Absent: Cindy Murray Jacque Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mr. Childress moved for approval of the minutes from the July 19, 2022 regular meeting. Mrs. Moulton seconded. Passed. BIDS UNDER ADVISEMENT Utility Emergency Repairs Program for 2022-2023 President Henriott stated that this item will remain under advisement. NEW BUSINESS Purchasing Recommendation for Award-RFP’s for Lafayette Public Safety Center Signage Fabrication and Installation Dennis Carson, Economic Development Director, presented to the Board and recommended approval of a Recommendation for Award for the RFP’s for Lafayette Public Safety Center Signage Fabrication and Installation with Huston Signs. Mr. Carson stated that RLR Associates, Inc developed the specifications for the signage and they have reviewed both proposals received and recommended Huston Signs. Mr. Carson explained to the Board that the proposal amount was not the only factor when determining the company to award the contract. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Contract- RFP’s for Lafayette Public Safety Center Signage Fabrication and Installation Mr. Carson presented to the Board and recommended approval of a Contract for the RFP’s for Lafayette Public Safety Center Signage Fabrication and Installation with Huston Signs in the amount of $215,170.00. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Notice to Proceed- RFP’s for Lafayette Public Safety Center Signage Fabrication and Installation Mr. Carson presented to the Board and recommended approval of Notice to Proceed for the RFP’s for Lafayette Public Safety Center Signage Fabrication and Installation. The project is set to begin today. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety July 26, 2022 Page 2 Lafayette Renew Contract-Guaranteed Savings Contract Proposal for Miscellaneous WWTP Improvements Brad Talley, Renew Superintendent, presented to the Board and recommended approval of a Contract for the Guaranteed Savings Contract Proposal for Miscellaneous WWTP Improvements with Bowen Engineering in the amount of $1,809,000.00. The project addresses the replacement and rehabilitation of the critical infrastructure including raw sewage pump discharge valve replacement, aeration tank gate replacement and final clarifier actuator replacement, effluent pump station gate replacement, gravity belt thickener pump replacement; and PLC replacement. Discussion ensued regarding the aging issue of the current and replacement equipment; and the guaranteed savings contract process. Steve Nutt, Bowen Engineering, answered questions from the Board regarding the Department of Local Government Finance submissions and metrics of the project. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Notice to Proceed- Guaranteed Savings Contract Proposal for Miscellaneous WWTP Improvements Mr. Talley presented to the Board and recommended approval of a Notice to Proceed for the Guaranteed Savings Contract Proposal for Miscellaneous WWTP Improvements. The project is set to begin today with the substantial completion of June 26, 2023 and the final completion of July 26, 2023. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Permission to Advertise-7th Street Storm Sewer Project Mr. Talley presented to the Board and recommended approval of a Permission to Advertise for the 7th Street Storm Sewer Project. This project consists of installation of approximately 450 feet of storm sewer, coordination of utilities, storm inlets and drainage structure reinstatements, structures, drainage features, surface restoration, connection to existing structure, modifications to existing infrastructure, maintenance of flow, and other appurtenances. The project also includes surface restoration for disturbed areas, including street resurfacing, trench repair, sidewalk replacement; and reseeding of affected area. The publications are set to run on July 29 and August 5, 2022 with the bid opening on August 23, 2022. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Contract Reduction #1-Pearl River Lift Station CSO Storage Facility Mr. Talley presented to the Board and recommended approval of a Contract Reduction #1 for the Pearl River Lift Station CSO Storage Facility with Bowen Engineering. The contract reduction encompasses project cost savings associated with value engineering of manhole materials of construction, storage pipe route modification and impact on ground water dewatering and treatment system, reduction in soil hauling and disposal by reusing excavated soils on site and fixed fee reduction. The contract reduction is a deduction in the amount of $738,000.00 which brings the revised contract amount to $10,964,120.00. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Engineering Contract-Cason Street and 22nd Street Curb and Sidewalk Improvements Dave Griffee, Engineering, presented to the Board and recommended approval of a Contract for the Cason Street & 22nd Street Curb and Sidewalk Improvements with Dixon Constriction in the amount of $83,743.00. Mr. Board of Public Works and Safety July 26, 2022 Page 3 Griffee stated that this project will add sidewalk, curb ramps and curbs on the west side on 22nd Street along Murdock Park and on the south side of Cason Street along the frontage of the new booster station. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Notice to Proceed- Cason Street and 22nd Street Curb and Sidewalk Improvements Mr. Griffee presented to the Board and recommended approval of a Notice to Proceed for the Cason Street & 22nd Street Curb and Sidewalk Improvements. This project is set to begin today. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Change Order #1-2021 Dover Estates Handicap Ramps and Street Repair Project Mr. Griffee presented to the Board and recommended approval of Change Order #1 for the 2021 Dover Estates Handicap Ramps and Street Repair Project with Dixon Construction. The change order is an increase in the amount of $46,224.00 which brings the revised contract amount to $287,764.00. The change order includes a change in scope for additional and replacemens of damaged concrete curbs and approaches. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Economic Development Historic Demolition Permit-1214 Cincinnati Street (Porch Only) John Collier, Economic Development, presented to the Board and recommended approval of a Historic Demolition Permit for 1214 Cincinnati Street Porch Only. Mr. Collier stated that Dann Keiser, Lafayette Historic Preservation Officer, determined that the loss of the original porch roof would adversely affect the character of the national historic district. Mr. Keiser recommended upholding the 60-day waiting period. Mr. Shriner moved to uphold the 60-day waiting periods. Mrs. Moulton seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented for Board approval, Claims in the amount of $570,537.01. President Henriott asked if there were any further questions and there were none. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. MISCELLANEOUS Special Event Request-LPD National Night Out L.T. Randy Sherer, Police Department, presented to the Board and recommended approval of a Special Event Request for the LPD National Night Out to be held on August 2, 2022 from 3:00pm-6:00pm on Wallace Avenue from Main Street to entrance of Arni’s Pizza. Mr. Shriner moved for approval. Mr. Childress seconded. Passed. Time: 9:22 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President Board of Public Works and Safety July 26, 2022 Page 4 ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375