Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES November 1, 2022 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, November 1, 2022 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Ron Shriner, Norm Childress and Amy Moulton. Absent: Cindy Murray Jacque Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the October 25, 2022 regular meeting. Mr. Childress seconded. Passed. OLD BUSINESS Proposals: Guaranteed Savings Contract for Solar Array at WWTP Mrs. Chosnek stated that last week the Board opened Request for Qualifications. The notice that was approved by the Board and published had a 9:00am response time. However, a draft of that got distributed to interested parties did have an incorrect time of 3:00pm response time on that notice. The Board did receive two (2) additional responses after 9:00am but before 3:00pm and the following proposals were received and opened: Ameresco Inc. Indianapolis, Indiana Brewer-Garrett Company Middleburg Hts, Ohio Mr. Shriner moved to take the additional proposals under advisement for further review. Mr. Childress seconded. Passed. NEW BUSINESS Engineering Subdivision Variance-Murdock Place Minor Subdivision Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Subdivision Variance for Murdock Place Minor Subdivision. This is a relatively new apartment building complex between Cason and Ferry Streets just west of N. 30th Street. The request is to reduce the required 35’ half-width right-of- way for Ferry Street to the existing 30’ half-width. Discussion ensued. Mr. Childress moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety November 1, 2022 Page 2 Lafayette Renew Permission to Advertise-Vinton Woods Stormwater Conveyance Improvements Project Brad Talley, Renew Superintendent, presented to the Board and recommended approval of a Permission to Advertise the Vinton Woods Stormwater Conveyance Improvements Project. The project consists of pond and outlet structure reconstruction, relocation of existing watermain and sanitary sewer, asphalt pavement replacement, guardrail installation, erosion and sediment control, and any other miscellaneous work. Mr. Talley stated that the notice will be published on November 4 and 11, 2022 with a bid opening date of November 29, 2022. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Change Order #1-Ortman Lane Drainage Improvements Mr. Tally presented to the Board and recommended approval of Change Order #1 for the Ortman Lane Drainage Improvements Project with TDH Contractors. The change order includes additional sidewalk replacement and quantity adjustments. The change order is a reduction in the amount of $11,878.40 which brings the revised contract amount to $238,007.60. Mr. Childress moved for approval. Mrs. Moulton seconded. Passed. Certificate of Final Completion-Ortman Lane Drainage Improvements Mr. Talley presented to the Board and recommended approval of a Certificate of Final Completion for the Ortman Lane Drainage Improvements Project. Mr. Talley stated that the contractor has completed all work for this project with final completion on September 20, 2022. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Significant Industrial User Permit-Caterpillar, Inc Josh Terry, Renew, presented to the Board and recommended approval of a Significant Industrial User Permit for Caterpillar, Inc. for a 4-year permit renewal and are currently permitted through the pre-treatment program as a Significant Industrial User. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Legal Counsel Amendment #1-Water Tower Lease Agreement for Verizon Wireless Jacque Chosnek presented to the Board and recommended approval of Amendment #1 for the Water Tower Lease Agreement with Verizon Wireless. Mrs. Chosnek stated that in April 2017 the City entered into an agreement with Verizon Wireless to allow them to place communication equipment on the Fairground Water Tower. Mrs. Chosnek stated that they have come to replace that equipment with something that has a small footprint. To compensate the City for the additional equipment, Verizon has agreed to increase the monthly rental payments by fifteen percent (15%) bringing the monthly rent for the current lease term to $3,306.25 per month. Discussion ensued. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented for Board approval, Claims in the amount of $1,270,253.20. President Henriott asked a question on Page 11 regarding Reclamite Preservative Sealing Invoice and whether is concluded this application for the year. Mr. Diehl stated that this was a one-time treatment of a variety of residential roadways. President Henriott asked a question on Page 15 regarding the Brightview Invoice. Mr. Diehl stated was Board of Public Works and Safety November 1, 2022 Page 3 for the Fall landscape, mulch and planters. President Henriott ask if Infosend Inc. was a new vendor. Mr. Diehl stated that they have been the UBO printing company which used to be called Bridgestone. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Time: 9:17 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375