Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES March 7, 2023 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, March 7, 2023 at 9:00 a.m. in the Common Council Chambers. Members present were Gary Henriott, Cindy Murray, Norm Childress and Amy Moulton. Absent: Ron Shriner Jacque Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the February 28, 2023 regular meeting. Mrs. Murray seconded. Passed. BID OPENING Valley Forge Concrete Replacement Project This being the time set to open bids for the Valley Forge Concrete Replacement Project and the following bids were received and opened: Dixon Construction Lafayette, Indiana Base Bid: $337,317.00 Milestone Contractors Lafayette, Indiana Base Bid: $463,768.00 Heartland Contractors Lafayette, Indiana Base Bid: $423,864.88 TDH Contractors Battleground, Indiana Base Bid: $424,879.75 Mr. Childress moved to take the bids under advisement for further review. Mrs. Moulton seconded. Passed. Board of Public Works and Safety March 7, 2023 Page 2 BIDS UNDER ADVERTISEMENT 4th Street Sewer Realignment Project President Henriott stated that this item will remain under advisement. NEW BUSINESS Engineering Certificate of Completion-Columbian Park Parking Lot Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Certificate of Completion for the Columbian Park Parking Lot Renovation. Mr. Grenard stated that the city inspectors have ensured that all punch list items have been addressed. The certificate sets the beginning of the 1-year warranty period on January 9, 2023. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Legal Counsel Amendment #1-Agreement for Animal Sheltering and Disposal for Almost Home Humane Society Ms. Chosnek presented to the Board and recommended approval of Amendment #1 for the Agreement for Animal Sheltering and Disposal from the Almost Home Humane Society. The amendment extends the contract expiration date from July 31, 2023 to July 31, 2024. Ms. Chosnek explained that the new animal shelter will not be complete by July 31, 2023 therefore the extension is set in place to cover Tippecanoe County until the new shelter opens in 2024. The original contract was in the monthly amount of $20,200.00 and this amendment raises that monthly amount to $25,000.00. Ms. Chosnek stated that there is a 90-day early termination provision in the event that the shelter is completed before July 2024. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. Lafayette Renew Contract with Butler, Fairman and Seufert for GIS Catchup Collection Brad Talley, Renew Superintendent, presented to the Board and recommended approval of a Contract with Butler, Fairman and Seufert for the GIS Catchup Collection. Mr. Talley stated that this contract comprises of survey collection and updating of the city’s sanitary and storm GIS utility mapping. This work will not exceed $40,000.00. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Amendment #2-for Raineybrook Lift Station Design with American Structurepoint Mr. Talley presented to the Board and recommended approval of Amendment #2 for the Raineybrook Lift Station Design with American Structurepoint. This amendment will provide right-of-way acquisition services that include project management, appraisal, appraisal review, negotiation/buying, relocation services if applicable, and recording. This work will not exceed $59,045.00. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Board of Public Works and Safety March 7, 2023 Page 3 Substantial Completion-40 & 8 Lift Station and Force Main Project Mr. Talley presented to the Board and recommended approval of a Substantial Completion for the 40 & 8 Lift Station and Force Main Project with Bowen Engineering. The work performed has been found substantially completed. The certificate sets the beginning of the 1-year warranty period on January 10, 2023. Mr. Talley stated that the punch list items will be complete by Spring 2023. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented for Board approval, Claims in the amount of $2,417,784.22. Mr. Childress asked a question on Page 20 regarding the Sara Goans invoice for Per Diem for AC Training. Mr. Diehl stated that this is for Animal Control Officers. Mr. Childress asked a question on Page 19 regarding the NJ Criminal Interdiction, LLC invoice to 2023 Street Cop Training Conference (5 Officers). Mr. Diehl stated that this is for upcoming training for 5 officers is April 2023. President Henriott asked a question on Page 25 regarding the Indiana Department Environmental Management invoice for Annual PWS Fee-Water. Mr. Diehl stated that this is for Public Water System annual fee for administration and monitoring by IDEM. Mrs. Murray moved for approval. Mr. Childress seconded. Passed. MISCELLANEOUS Special Event Request-2nd Annual 0.1K Race Ken McCammon, Event Representative, presented to the Board and recommended approval of a Special Event Request for the 2nd Annual 0.1K Race to held on March 18, 2023 from 10:00am-4:00pm located on Main Street between 6th and 8th Streets. Mrs. Moulton moved for approval. Mr. Childress seconded. Passed. Banner Request-Bach Chorale Singers/Lafayette Master Chorale President Henriott presented to the Board and recommended approval of a Banner Request for the Lafayette Master Chorale Singers to be hung on Columbia Street from April 18 to May 2, 2023. Mr. Childress moved for approval. Mrs. Murray seconded. Passed. Proclamation-Nutrition and Dietetics Technician, Registered Day 2023 Mayor Roswarski read the following proclamation: WHEREAS, Nutrition and Dietetics Technicians, Registered, are trained in food and nutrition and are an integral part of the healthcare and foodservice management teams.; and WHEREAS, Nutrition and Dietetics Technicians, Registered have earned an associate’s or bachelor’s degree and specific curriculum requirements and passed an examination; and WHEREAS, Nutrition and Dietetics Technicians, Registered use their nutrition knowledge to help individuals make positive lifestyle changes and support their nutrition team; and WHEREAS, Nutrition and Dietetics Technicians, Registered work throughout the community in areas such as hospitals, public health clinics, nursing homes and more; and WHEREAS, Nutrition and Dietetics Technicians, Registered are advocates for advancing the nutritional status of Americans and people around the world. Board of Public Works and Safety March 7, 2023 Page 4 NOW, THEREFORE I, Tony Roswarski, Mayor of Lafayette DO HEREBY PROCLAIM Thursday, March 9, 2023, Nutrition and Dietetics Technician, Registered Day in Lafayette, Indiana, and I encourage all citizens to recognize the contributions of Nutrition and Dietetics Technicians, Registered and express appreciation for their commitment to promoting science-based nutrition in the hope of achieving optimum health for both today and tomorrow. Dinah Dalder RDN thanked that Mayor and the Board for their support and recognition of this important topic. Proclamation-Disability Awareness Month Mayor Roswarski read the following proclamation: WHEREAS, the month of March, 2023, has been designated as “Disability Awareness Month” to celebrate and recognize people with disabilities by the Governor of the State of Indiana; and WHEREAS, disability is a natural part of the human experience and in no way diminishes the right of individuals with disabilities to live independently, enjoy self-determination, make choices, contribute to society and experience full in the economic, political, social, cultural and educational mainstream of American society; and WHEREAS, family members, friends and members of the community can play a central role in enhancing the lives of people with disabilities especially when the family and community are provided with necessary support services; and public and private employers are aware of the capabilities of people with disabilities to be engaged in competitive work in inclusive settings; and WHEREAS, the goals of this city and state properly include providing individuals with disabilities the opportunities and support to make informed choices and decisions; live in homes and communities where such individuals can exercise their full rights and responsibilities as citizens; pursue meaningful and productive lives; contribute to their family, community, State and Nation; have interdependent friendships and relationships with others; and achieve full inclusion in society. NOW, THEREFORE, I, Tony Roswarski, Mayor of the City of Lafayette, do hereby proclaim the month of March, 2023 as DISABILITY AWARENESS MONTH in the City of Lafayette, and call upon citizens of Lafayette, to observe the month with appropriate programs and activities; furthermore, I encourage the citizens of Lafayette to seek counsel and input from any person or group with knowledge and expertise in matters concerning disabilities. IN TESTIMONY WHEREOF, I have hereunto set my hand and caused to be affixed, the great seal of the City of Lafayette, at the Mayor’s Office, this 7th day of March, 2023. Milissa Lake O’Hern thanked the Mayor and the community for their continued support for this cause. Proclamation-Registered Dietitian Nutritionist Day 2023 Mayor Roswarski read the following proclamation: Board of Public Works and Safety March 7, 2023 Page 5 WHEREAS, Registered Dietitian Nutritionists are the food and nutrition experts who can translate the science of nutrition into practical solutions for healthy living; and WHEREAS, Registered Dietitian Nutritionists have degrees in nutrition, dietetics, public health or a related field from well-respected, accredited colleges and universities, completed an internship and passed an examination; and WHEREAS, Registered Dietitian Nutritionists use their nutrition expertise to help individuals make unique, positive lifestyle changes; and WHEREAS, Registered Dietitian Nutritionists work throughout the community in hospitals, schools, public health clinics, nursing homes, fitness centers, food management, food industry, universities, research, and private practice; and WHEREAS, Registered Dietitian Nutritionists are advocates for advancing the nutritional status of Americans and people around the world. NOW, THEREFORE I, Tony Roswarski, Mayor of Lafayette DO HEREBY PROCLAIM Wednesday, March 8, 2023, Registered Dietitian Nutritionist Day in Lafayette, Indiana, and I encourage all citizens to recognize the contributions of Registered Dietitian Nutritionists and express appreciation for their commitment to promoting science-based nutrition in the hope of achieving optimum health for both today and tomorrow. Proclamation-National Nutrition Month 2023 Mayor Roswarski read the following proclamation: WHEREAS, food is the substance by which life is sustained; and WHEREAS, the type, quality, and amount of food that individuals consume each day play a vital role in their overall health and physical fitness; and WHEREAS, there is a need for continuing nutrition education and a wide-scale effort to enhance healthy eating practices. NOW, THEREFORE I, Tony Roswarski, Mayor of Lafayette DO HEREBY PROCLAIM the month of March NATIONAL NUTRITION MONTH® in Lafayette, Indiana, and I encourage all citizens to join the campaign and become concerned about their nutrition and the nutrition of others in the hope of achieving optimum health for both today and tomorrow. Time: 9:25 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375