Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES November 14, 2023 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, November 14, 2023 at 9:00 a.m. in the Common Council Chambers. Members present were: Cindy Murray, Amy Moulton, and Ron Shriner. Absent: Gary Henriott and Eric Rody Jacque Chosnek, City Attorney, was also present. Mrs. Murray called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the November 7, 2023 regular meeting. Mr. Shriner seconded. Passed. BIDS UNDER ADVISEMENT Glick Wellfield Improvements Mrs. Murray stated that this item will remain under advisement. NEW BUSINESS Engineering Recommendation for Award- Sagamore Parkway Trail Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Recommendation for Award for the Sagamore Parkway Trail with White Construction with a Base Bid in the amount of $3,698,000.00 and Alternate #1 in the amount of $237,000.00 for a total bid of $3,935,000.00. Mr. Grenard answered questions from the Board. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Old Landfill Delineation Contract with Wessler Engineering Mr. Grenard presented to the Board and recommended approval of the Old Landfill Delineation Contract with Wessler Engineering in the amount of $64,000.00. This contract is for surveying and managing a geotechnical firm that will perform soil borings and to delineate an old landfill along Canal Road and the Wabash River. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. On-Call Design Contract with Chastain and Associates Mr. Grenard presented to the Board and recommended approval of a On-Call Design Contract with Chastain and Associates for the Annual Professional Services Agreement on a task-by-task basis under $50,000.00. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Task Order #1-26th Street Guardrail Design with Chastain and Associates Board of Public Works and Safety November 14, 2023 Page 2 Mr. Grenard presented to the Board and recommended approval of Task Order #1 for the 26th Street Guardrail Design with Chastain and Associates in the amount of $15,635.00. Mr. Grenard stated that there is a long segment of guardrail at the curve of 26th Street going into State Street. The segment was recently hit and destroyed. Mr. Grenard answered questions from the Board. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Police Department Contract with Flock Safety for Lafayette Police Department Scott Galloway, Police Chief, presented to the Board and recommended approval of a Contract with Flock Safety and the Lafayette Police Department for license plate cameras for the Lafayette Area. The contract will add 10 additional cameras for a total of 20 cameras. This is the 3rd year with Flock Safety for this contract. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Lafayette Housing Authority Release of Mortgage-744 S. 26th Street, Lafayette Indiana Valerie Oakley, Project Manager, presented to the Board and recommended approval of a Release of Mortgage for 744 S. 26th Street, Lafayette Indiana. Mrs. Oakley stated that the 15-year period of affordability has expired. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Release of Covenant for Deed Restrictions-744 S. 26th Street, Lafayette Indiana Mrs. Oakley presented to the Board and recommended approval of a Release of Covenant for Deed Restrictions for 744 S. 26th Street, Lafayette Indiana. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Lafayette Renew General Industrial User Permit-Southwire Josh Terry, Lafayette Renew, presented to the Board and recommended approval of a General Industrial User Permit for Southwire. Mr. Terry stated that this is a 4-year permit renewal through the pre-treatment program and is in good standing. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented for Board approval of Claims in the amount of $968,288.91. Mrs. Murray asked if there were any further questions and there were none. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. MISCELLANEOUS Special Event Request-Holiday Market A Merry Main Street Market Nolan Willhite, Event Representative, presented to the Board and recommended approval of a Special Event Request for the Holiday Market A Merry Main Street Market to be held on December 9, 2023 from 2:00pm- Board of Public Works and Safety November 14, 2023 Page 3 7:00pm on Main Street from 5th Street to 8th Street and 6th Street from Main Street to Ferry Street. Mr. Willhite briefly described the event closure needs to the Board and the logistics of the closure. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Proclamation-National Hunger and Homelessness Awareness Week 2023 Mayor Roswarski read the following proclamation: WHEREAS, for many years the Homeless Prevention and Intervention Network has conducted activities to commemorate National Hunger and Homelessness Awareness Week sponsored by the National Coalition for the Homeless and National Student Campaign Against Hunger and Homelessness; and WHEREAS, the purpose of this proclamation is to support the efforts of the Homeless Prevention and Intervention Network to educate the public about the many reasons why very low income residents are hungry and homeless in Tippecanoe County; and WHEREAS, there are many organizations committed to sheltering and providing supportive services as well as meals and food to the homeless including all of the members of the Homelessness Prevention and Intervention Network; and WHEREAS, the community recognizes that hunger and homelessness continues to be a serious problem for many individuals and families in Tippecanoe County, particularly with the impact of rising food, fuel and housing costs. Now, Therefore, be it resolved that I, Tony Roswarski, Mayor of the City of Lafayette; and I, John Dennis, Mayor of the City of West Lafayette; and I, Tracy Brown, President of the Tippecanoe County Commissioners, do hereby proclaim November 11-18, 2023, as National Hunger and Homelessness Awareness Week. Be it further resolved that we encourage all citizens to recognize that many people do not have housing or enough food and need support from citizens, and private/public non-profit service entities. IN WITNESS WHEREOF, we have here unto set our hand and caused the seal of our offices to be affixed this 14th day of November, Two Thousand Twenty-Three. Jennifer Layton, LTHC Director, thanked the Mayor and the Board for the proclamation and the continued support. Time: 9:17 a.m. BOARD OF PUBLIC WORKS AND SAFETY Cindy Murray s/s President Pro-Tem ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding month is available at http://www.lafayette.in.gov/DocumentCenter/Index/375