Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES January 9, 2024 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, January 9, 2024 at 9:00 a.m. in the Common Council Chambers. Members present were: Cindy Murray, Amy Moulton, Eric Rody and Ron Shriner. Absent: Gary Henriott Jacque Chosnek, City Attorney, was also present. Mrs. Murray called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. Election of Board President Mrs. Moulton nominated Gary Henriott as Board President for 2024. Mr. Shriner seconded. Passed. MINUTES Mr. Rody moved for approval of the minutes from the December 19, 2023 regular meeting. Mr. Shriner seconded. Passed. BIDS UNDER ADVISEMENT Utility Emergency Repairs Program 2024 Mrs. Murray stated that this item will remain under advisement. NEW BUSINESS Purchasing Permission to Advertise-Sodium Hypochlorite, Sodium Bisulfite, Hydrochloric Acid, Buffered Muriatic Acid, Ferric Chloride, Ammonium Sulfate (Dry), Sodium Fluoride, and Sodium Chloride (Salt) Dave Payne, Purchasing Director, presented to the Board and recommended approval of a Permission to Advertise-Sodium Hypochlorite, Sodium Bisulfite, Hydrochloric Acid, Buffered Muriatic Acid, Ferric Chloride, Ammonium Sulfate (Dry), Sodium Fluoride, and Sodium Chloride (Salt). The publications are set to run on January 19 & 26, 2024 with a bid opening date of February 6, 2024. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Permission to Participate (City of West Lafyette)- Sodium Hypochlorite, Sodium Bisulfite, Hydrochloric Acid, Buffered Muriatic Acid, Ferric Chloride, Ammonium Sulfate (Dry), Sodium Fluoride, and Sodium Chloride (Salt) Mr. Payne presented to the Board and recommended approval of a Permission to Participate with the City of West Lafayette for Sodium Hypochlorite and Sodium Bisulfite. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Board of Public Works and Safety January 9, 2024 Page 2 Permission to Advertise-2024 City-Wide Landscape Maintenance Mr. Payne presented to the Board and recommended approval of a Permission to Advertise for the 2024 City- Wide Landscape Maintenance Project. The publications are set to run on January 19 & 26, 2024 with a bid opening date of February 6, 2024. Mr. Rody moved for approval. Mr. Shriner seconded. Passed. Declaration of Surplus Property-Purchasing Department Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property for the Purchasing Department that includes: Department Item Model GB IMEI Serial Number LPD iPhone XR 64 35 6441109805925 FFWCX2AZKXKW Renew iPad Air 2 128 35 5889069718887 DLXPT026G5YP Renew iPad Gen 5 128 35 5807085187101 DMPV100MHLJL Renew iPad Air 2 128 35 4424069693798 DLXPT03WG5YP Renew iPad Air 2 128 35 6970066677182 DMPQM0TXG5YQ Renew iPad Gen 4 32 99 0003077431431 DMPL294QF18W LPD iPhone 14 Pro Max 256 35 6163571010350 D6FTJX44NK Traffic iPhone 12 64 35 7641778316729 H4YJK2740DXP Traffic iPhone 11 64 35 5230556911745 G0NHD0REN72J Traffic iPhone 11 64 35 6871117392633 F4KFRW6NN72J Traffic iPhone 11 64 35 5230554716609 G0PHCJCQN72J LPD iPhone 11 64 35 6864117747989 F4GFVAMGN72J Parks iPhone 11 64 35 5230558588103 DX3H9TK9N72K Redev iPhone 13 256 35 8469528778520 W95P6NVGDC LPD iPhone 11 64 35 6869117282796 F4KFRWHAN72J WW iPhone 11 64 35 6065543776804 DX3GX4SBN72P WW iPhone 11 64 35 6065546185680 FFYGWFBHN72J WW iPhone 12 64 35 0110425060921 HH1HF0530DXP WW iPhone XR 64 35 6832110179815 DX4F5UGGKXKW LPD iPhone 11 64 35 6869117328516 F4GFT9JLN72J LPD iPhone 11 64 35 6869117539923 F4KFT5E9N72J LFD iPhone 12 64 35 2834610698074 FFMK53RF0DXP LPD iPhone 11 64 35 6864117507367 F4GFVD0KN72J LPD iPhone 11 64 35 6869117416345 F4KFRWGQN72J LPD iPhone 11 64 35 6860117233756 F4LFQGTGN72J LPD iPhone 11 64 35 6864117743392 F4GFVD80N72J LPD iPhone 11 64 35 6864117520923 F4GFV6EZN72J LPD iPhone 11 64 35 6869117392199 F4KFRWDZN72J LPD iPhone 11 64 35 6864117692391 F4GFVA35N72J Board of Public Works and Safety January 9, 2024 Page 3 LPD iPhone 11 64 35 6873117456298 F4HFT4DQN72J LPD iPhone 11 64 35 6873117367433 F4HFT3EVN72J LPD iPhone 11 64 35 6864117544071 F4GFVDF9N72J LPD iPhone 11 64 35 6860117178118 F4LFQ4DQN72J Mr. Payne stated that the items have been replaced with newer equipment and will be sold. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Declaration of Surplus Property-Police Department Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property for the Police Department that includes: Item Dimensions 5 drawer metal file cabinet unknown make 58.5” x 28.5” x 15” 5 drawer metal file cabinet unknown make 64” x 28.5” x 15” Mr. Payne stated that the items will be listed on GovDeals.com. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Lafayette Renew Contract with Wessler Engineering for the Prairie Oaks Sanitary Sewer Rehabilitation Angela Andrews, Renew Assistant Superintendent, presented to the Board and recommended approval of a Contract with Wessler Engineering for the Prairie Oaks Sanitary Sewer Rehabilitation Project. The contract includes professional services for expedited design, quote, and construction services for an emergency rehabilitation project on the sewer downstream of the Prairie Oaks Lift Station’s force main discharge. The project will include lining approximately 1,000 LF of 30” sewer and 1,120 LF of 36” sewer to prevent further sewer failures. The contract is a not-to-exceed amount of $45,000.00. Mr. Shriner moved for approval. Mr. Rody seconded. Passed. Water Works Amendment #1 with Wessler Engineering for the City’s Water System Master Plan Steve Moore, Water Works Superintendent, presented to the Board and recommended approval of Amendment #1 with Wessler Engineering for the City’ Water System Master Plan. The amendment adds scope for additional hydrogeological evaluation by Wessler and their hydrogeologist subconsultant, Eagon & Associates. This includes drilling an additional test well within the A. Ross Watershed property and coordination with the City’s well driller for the installation of the test production well, test pumping, and water quality. The amendment is in the amount of $233,600.00. Mr. Shriner moved for approval. Mr. Rody seconded. Passed. Contract with Wessler Engineering for the Design of New Groundwater Productions Wells at Canal and Glick Wellfields Mr. Moore presented to the Board and recommended approval of a Contract with Wessler Engineering for the Design of New Groundwater Productions Wells at Canal and Glick Wellfields. The purpose of the new wells is to Board of Public Works and Safety January 9, 2024 Page 4 provide redundancy when existing production wells need to be taken out of service for maintenance or repair. The contract is in the amount of $336,400.00 and includes providing professional services including test production well coordination, survey, design, permitting, and bidding assistance. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented for Board approval of Claims in the amount of $13,185,644.18. Mrs. Murray asked if there were any further questions and there were none. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. MISCELLANEOUS Banner Request-Civic Theatre Mrs. Murray presented to the Board and recommended approval of a Banner Request for the Civic Theatre to be hung on Columbia Street from April16-23, 2024. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Time: 9:10 a.m. BOARD OF PUBLIC WORKS AND SAFETY Cindy Murray s/s President Pro-Tem ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding month is available at http://www.lafayette.in.gov/DocumentCenter/Index/375