Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES March 12, 2024 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, March 12, 2024 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Ron Shriner, Eric Rody and Amy Moulton. Jacque Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the March 5, 2024 regular meeting. Mrs. Murray seconded. Passed. NEW BUSINESS Lafayette Renew Notice of Selection-Request for Proposal/Qualifications for Service Area 11B Brad Talley, Renew Superintendent, presented to the Board and recommended approval of a Notice of Selection for Request for Proposal/Qualifications for Service Area 11B with Bowen Engineering. The City of Lafayette accepted proposals for the identified project on February 20, 2024 from Bowen Engineering, Atlas Excavating and Reynolds, Inc. Mr. Talley stated that Bowen Engineering was evaluation as being the most qualified contractor to perform this project based upon their proposal and interview. Mr. Rody moved for approval. Mr. Shriner seconded. Passed. 2024 Wastewater Operator Training Contract with Wastewater Solutions Mr. Talley presented to the Board and recommended approval of the 2024 Wastewater Operator Training Contract with Wastewater Solutions. The training will be conducted April 1-4, 2024 and held at the Lafayette Renew Conference Room. The contract is a lump sum of $19,600.00 which will include all student materials. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Contract with Merrell Bros. Inc for Hauling and Land Application of Liquid Solids Mr. Talley presented to the Board and recommended approval of a Contract with Merrell Bros. Inc for Hauling and Land Application of Liquid Solids. The term of the contract begins on July 1, 2024 through June 30, 2025 and will automatically be renewed for like periods unless written notice is given to either party. The contract base price will be $.0612 per gallon hauled and will be adjusted annually on the anniversary date based on the annual percentage change in the Consumer Price Index/Delivery Services Index. Discussion ensued regarding the process and application of the liquid solids. Mr. Shriner moved for approval. Mr. Rody seconded. Passed. Board of Public Works and Safety March 12, 2024 Page 2 Notice to Proceed with Merrell Bros. Inc for Hauling and Land Application of Liquid Solids Mr. Talley presented to the Board and recommended approval of a Notice to Proceed with Merrell Bros. Inc for Hauling and Land Application of Liquid Solids. The work can commence on March 12, 2024. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Engineering Contract with Butler, Fairman & Seufert for S. 9th Street from Brick N Wood Drive to Veterans Memorial Parkway Project Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Contract with Butler, Fairman & Seufert for S. 9th Street from Brick N Wood Drive to Veterans Memorial Parkway Project. This contract will address right of way acquisition and will be paid for with 80% federal funds. Mr. Grenard stated that the major components of this contract include management and coordination, appraisals and review of appraisals; and buying. The contract is in the amount of $382,540.00. Mr. Grenard answered questions from the Board. Mrs. Murray moved for approval. Mr. Rody seconded. Passed. Mrs. Moulton abstained. Legal Counsel Resolution 01-2024 A Resolution of the Board of Public Works and Safety to Offer Certain Real Estate for Sale to an Abutting Landowner (1st Street) Ms. Chosnek presented to the Board and recommended approval of Resolution 01-2024 A Resolution of the Board of Public Works and Safety to Offer Certain Real Estate for Sale to an Abutting Landowner (1st Street). This is to support the John Purdue Block Redevelopment Project. There is a portion on 1st Street that is unvacated and some city owned parcels to the west of the unvacated 1st Street that the city is offering to John Purdue Block Partners to support their project. Ms. Chosnek stated that this is contingent with the Common Council approving the Vacation on second reading in April 2024. The offering is $2,500.00 and offers are to be received by the Board of Works on March 26, 2024. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Purchasing Declaration of Surplus Property-Police Department Dave Payne, Purchasing Director, presented to the Board and recommended approval of a Declaration of Surplus Property for the Purchasing Department that includes: Description Serial Number Ruger Precision .308 bolt action rifle 1800-67354 Ruger Precision .308 bolt action rifle 1800-67343 Ruger Precision .308 bolt action rifle 1800-67328 Mr. Payne stated that these items will be traded in on an upcoming purchase. Mr. Rody moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety March 12, 2024 Page 3 Water Works Permission to Advertise-Water Service Line Potholing Project Steve Moore, Water Works Superintendent, presented to the Board and recommended approval of a Permision to Advertise for the Water Service Line Potholing Project. The publications are set to run on March 14 and March 21, 2024 with the bid opening on April 2, 2024. The project includes hydro excavation to uncover and identify water service line materials, maintenance of traffic, recording and reporting of the results, and restoration. Mr. Moore answered questions from the Board. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented to the Board approval of Claims in the amount of $4,223,145.21. President Henriott asked if there were any further questions and there were none. Mr. Rody moved for approval. Mr. Shriner seconded. Passed. MISCELLANEOUS Special Event Request-Bring Change to Mind 5K Walk/Run (Central Catholic) Melanie Davis, Event Representative, presented to the Board and recommended approval of a Special Event Request for Bring Change to Mind 5K Walk/Run for Central Catholic to be held on April 28, 2024 from 4:00pm- 6:00pm located on the street surrounding Central Catholic that include Teal Road, S. 9th Street and Bennett Road. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. ANNOUCEMENTS Mayor Roswarski stated that the Service Area 11B Project is slated at $40 million dollars and there will be no additional sewer rate increase because of this project. Mayor Roswarski thanked Mr. Talley and his team for their work on this project preparation. Time: 9:19 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding month is available at http://www.lafayette.in.gov/DocumentCenter/Index/375