Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES April 2, 2024 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, April 2, 2024 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Amy Moulton and Eric Rody. Absent: Ron Shriner Jacque Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the March 26, 2024 regular meeting. Mrs. Moulton seconded. Passed. BID OPENING Water Service Line Potholing Project This being the time set to open bids for the Board of Public Works and Safety for the Water Service Line Potholing Project and the following bids were received and opened: National Industrial Maintenance, Inc East Chicago, Indiana Base Bid: $418,325.00 Mr. Rody moved to take the bids under advisement for further review. Mrs. Moulton seconded. Passed. Proposal for GMAX for Guaranteed Savings Contract-Three Pack Project This being the time set to open proposals for the Board of Public Works and Safety for Proposal for GMAX for Guaranteed Savings Contract Three Pack Project the following proposals were received and opened: Bowen Engineering Indianapolis, Indiana Proposal: $3,669,000.00 Mr. Rody moved to take the proposals under advisement for further review. Mrs. Moulton seconded. Passed. Board of Public Works and Safety April 2, 2024 Page 2 NEW BUSINESS Legal Counsel Resolution 02-2024-A Resolution of the Lafayette Board of Works and Public Safety Accepting Offer to Purchase Real Estate (1st Street) Ms. Chosnek presented to the Board and recommended approval of Resolution 02-2024-A Resolution of the Lafayette Board of Works and Public Safety Accepting Offer to Purchase Real Estate (1st Street). Ms. Chosnek stated that an offer was received from John Purdue Block Partners last week in the amount of $2,500.00. Ms. Chosnek stated that approving the Resolution is accepting the offer. Mrs. Murray moved for approval. Mr. Rody seconded. Passed. Engineering Contract-Sherwood Drive Concrete Street Patching Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Contract for Sherwood Drive Concrete Street Patching Project with Dixon Construction in the amount of $78,444.00. Mr. Grenard stated that three (3) quotes were received by Milestone Contractors for $227,647.00, Heartland Contractors for $81,385.65, and Dixon Construction for $78,444.00. Mr. Grenard stated that Dixon Construction was the lowest responsive quote. Mr. Grenard went over the details of the project. Mrs. Murray moved for approval. Mr. Rody seconded. Passed. Notice to Proceed-Sherwood Drive Concrete Street Patching Mr. Gernard presented to the Board and recommended approval of a Notice to Proceed for the Sherwood Drive Concrete Patching Project. The project is set to start today pending approval. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Contract-Haggerty Lane & VMP Intersection Curb Replacement Mr. Grenard presented to the Board and recommended approval of a Contract for Haggerty Lane & VMP Intersection Curb Replacement with Dixon Construction in the amount of $16,748.00. Mr. Grenard stated that three (3) quotes were received by Milestone Contractors for $63,050.00, Heartland Contractors for $25,652.00, and Dixon Construction for $16,748.00. Mr. Grenard stated that Dixon Construction was the lowest responsive quote. Mr. Grenard went over the details of the project. Mr. Rody moved for approval. Mrs. Moulton seconded. Passed Notice to Proceed-Haggerty Lane & VMP Intersection Curb Replacement Mr. Grenard presented to the Board and recommended approval of a Notice to Proceed for the Haggerty Lane & VMP Intersection Curb Replacement Project. The project is set to start today pending approval. Mrs. Murray moved for approval. Mr. Rody seconded. Passed. Board of Public Works and Safety April 2, 2024 Page 3 Contract-N. 22nd Street Concrete Project Mr. Grenard presented to the Board and recommended approval of a Contract for N. 22nd Street Concrete Project with Dixon Construction in the amount of $68,307.50. Mr. Grenard stated that three (3) quotes were received by Milestone Contractors for $194,336.00, Heartland Contractors for $75,078.50, and Dixon Construction for $68,307.50. Mr. Grenard stated that Dixon Construction was the lowest responsive quote. Mr. Grenard went over the details of the project. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Notice to Proceed- N. 22nd Street Concrete Project Mr. Grenard presented to the Board and recommended approval of a Notice to Proceed for the N. 22nd Street Concrete Project. The project is set to start today pending approval. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Economic Development Historic Demolition Permit-719 S. 11th Street (Garage Only) John Collier, Economic Development, presented to the Board and recommended approval of a Historic Demolition Permit for 719 S. 11th Street Garage Only. Mr. Collier stated that Dann Keiser, Lafayette Historic Preservation Officer determined that the loss of the garage would be a loss of an historic resource in the City and recommended upholding the 60-day waiting period. Jeremy Rush, JLG Contracting, spoke on the homeowner’s behalf asking for the Board to waive the 60-day waiting period. President Henriott stated that unless the structure is a public nuisance/safety issue, the waiting period will be upheld. Mr. Rody moved for approval. Mrs. Murray seconded. Passed. Lafayette Renew Amendment #2-Vinton Woods Stormwater Conveyance Improvements Project Brad Talley, Renew Superintendent, presented to the Board and recommended approval of Amendment #2 for the Vinton Woods Stormwater Conveyance Improvements Project with Christopher B. Burke Engineering. The amendment is in the amount of $54,900.00 and will increase the estimated fee for this project to $347,300.00. The amendment includes fish relocation and restocking, additional sanitary sewer easements, additional design documents, and additional construction related services. Mr. Talley went over the details of the project. Mr. Rody moved for approval. Mrs. Moulton seconded. Passed. Change Order #1-Vinton Woods Stormwater Conveyance Improvements Project Mr. Talley presented to the Board and recommended approval of Change Order #1 for the Vinton Woods Stormwater Conveyance Improvement Project with Bowen Engineering. The change order is an increase in the amount of $98,129.05 which brings the revised contract amount to $4,134,385.85. The change order encompasses material quantity adjustments and additional necessary construction. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety April 2, 2024 Page 4 Change Order #1-Prairie Oaks Sanitary Sewer Rehab (Emergency) Project Mr. Talley presented to the Board and recommended approval of Change Order #1 for the Prairie Oaks Sanitary Sewer Rehab (Emergency) Project with Inliner Solutions. The change order is an increase in the amount of $185,077.50 which brings the revised contract amount to $1,474,052.50. The change order encompasses material quantity adjustments and additional necessary construction. M. Talley went over the details of the changes. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Substantial Completion-Prairie Oaks Sanitary Sewer Rehab (Emergency) Project Mr. Talley presented to the Board and recommended approval of the Substantial Completion for Prairie Oaks Sanitary Sewer Rehab (Emergency) Project. The completion date is March 14, 2024 with a final completion to follow 30 days after. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Parks Department Change Order #3-McCaw Dog Park and Restroom Building Project Claudine Laufman, Parks Superintendent, presented to the Board and recommended approval of Change Order #3 for McCaw Dog Park and Restroom Building Project with J.R. Kell Company. The change order is a decrease in the amount of $2,856.00 which brings the revied contract amount to $2,694,737.00. The change order includes the use of alternate conduit material for main building service and remaining allowance reduction balance. Mr. Rody moved for approval. Mrs. Murray seconded. Passed. Contract with Cornerstone P.D.S. Inc for Master Plan Design Services for Brittany Chase Park Project Mrs. Laufman presented to the Board and recommended approval of a Contract with Cornerstone P.D.S. Inc for the Master Design Services for Brittany Chase Park Project. The contract is in the amount of $33,600.00 and includes site analysis development of a site base map, coordination of stakeholder meeting for public input, preliminary design development, and final site master plan deliverables. Mrs. Laufman stated that work will begin on April 2, 2024 with anticipated completion in Fall 2024. Mrs. Murray moved for approval. Mr. Rody seconded. Passed. Purchasing Declaration of Surplus Property-Police Department Dave Payne, Purchasing Director, presented to the Board and recommended approval of a Declaration of Surplus Property for the Police Department that includes: Vehicle Year/Make/Model VIN City ID 2017 For Explorer PIU 1FM5K8AR3HGD25588 17-9 2016 Ford Fusion 3FA6P0G7XGR284973 16-27 Mr. Payne stated that these items will be traded in on an upcoming purchase. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. CLAIMS Board of Public Works and Safety April 2, 2024 Page 5 Jeremy Diehl, Controller, presented to the Board approval of Claims in the amount of $6,499,611.63. President Henriott asked a question on Page 19 regarding the Christopher B. Burke Engineering invoices for Private Development Review Services. Mr. Diehl stated that these are private projects that are paid for by the city and then reimbursed by the private developers. Mrs. Murray moved for approval. Mr. Rody seconded. Passed. MISCELLANEOUS Special Event Request-Bike to Work Day Miles Holsclaw, Event Representative, presented to the Board and recommended approval of a Special Event Request for Bike to Work Day to be held on May 17, 2024 from 7:00am-10:00am located on the John T. Myers Bridge. Mrs. Murray moved for approval. Mr. Rody seconded. Passed. ANNOUNCEMENTS Mayor Roswarski thanked the Board for considering the GMAX proposals that were submitted today. Mayor Roswarski explained the importance of the projects and moving forward. Mayor Roswarski stated that the park going in at Brittany Chase is a big deal for the south end of Lafayette and the community need that this will fill. Discussion ensued. Time: 9:27 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding month is available at http://www.lafayette.in.gov/DocumentCenter/Index/375