Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES July 23, 2024 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, July 23, 2024 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Amy Moulton, and Eric Rody. Absent: Ron Shriner Jacque Chosnek, City Attorney, was also present. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the July 16, 2024 regular meeting. Mrs. Murray seconded. Passed. NEW BUSINESS Legal Counsel Amendment #2-Agreement for Animal Sheltering and Disposal with Almost Home Humane Society Jacque Chosnek presented to the Board and recommended approval of Amendment #2 for the Agreement for Animal Sheltering and Disposal with Almost Home Humane Society. The agreement automatically extends for an additional one-month term commencing on August 1, 2024 and continuing through August 31, 2024. The amendment extension is in the amount of $25,000.00 per month. Mr. Rody moved for approval. Mrs. Moulton seconded. Passed. Economic Development Historic Demolition Permit-836 Shawnee Avenue (Garage Only) John Collier, Economic Development, presented to the Board and recommended approval of a Historic Demolition Permit for 836 Shawnee Avenue (Garage Only). Mr. Collier stated that Dann Keiser, Lafayette Historic Preservation Officer, determined that the loss of the garage would negatively affect the historic district and recommended upholding the 60-day waiting period. Mrs. Moulton moved to uphold the 60-day waiting period. Mr. Rody seconded. Passed. Lafayette Renew Amendment #1 for Task Order #6-Prairie Oaks Emergency Sanitary Sewer Lining Brad Talley, Renew Superintendent, presented to the Board and recommended approval of Amendment #1 for Task Order #6 for Prairie Oaks Emergency Sanitary Sewer Lining with Wessler Engineering. The scope of the amendment is for CSX Railroad’s required inspection services during the lining of the Prairie Oaks sanitary sewer. The amendment is an increase in the amount of $1,350.00 which brings the revised contract amount to a not-to-exceed amount of $46,350.00. Mrs. Murray moved for approval. Mr. Rody seconded. Passed. Board of Public Works and Safety July 23, 2024 Page 2 Amendment #1 for Task Order # 3-Services with Wessler Engineering Mr. Talley presented to the Board and recommended approval of Amendment #1 for Task Order #3 for Services with Wessler Engineering. The scope of the amendment includes services, schedule, and compensation for smoke testing performance of the Elliott Ditch subsystem. This service will be performed in July 2024 through August 2024. The amendment is an increase in the amount of $30,400.00 which brings the not-to-exceed amount to $90,00.00. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Parks Department Contract with Alt & Witzig Engineering-McCaw Park Phase 2 Testing and Inspection Services Jon Miner, Parks Department, presented to the Board and recommended approval of a Contract with Alt & Witzig Engineering for McCaw Park Phase 2 Testing and Inspection Services. Mr. Miner stated that the contract includes performing various quality control inspections and test during the construction process, and includes proof roll testing, compaction testing, and concrete testing. Mr. Miner stated that the contract is in the amount of $8,042.25 and work will begin on July 23, 2024. The project is slated to be completed in December 2024. Mrs. Murray moved for approval. Mr. Rody seconded. Passed. Purchasing Declaration of Surplus Property-Fleet Maintenance Dave Payne, Purchasing Director, presented to the Board and recommended approval of a Declaration of Surplus Property for Fleet Maintenance that includes a 2012 Chevrolet Silverado Double Cab VIN#1GCRCPEA7CZ241160 City ID#420. Mr. Payne stated that this vehicle will be transferred to the Lafayette Housing Authority. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented for Board approval of Claims in the amount of $3,738,588.49. President Henriott asked a question on Page 27 regarding the Core & Main LP invoice for Brass Inventory. Mr. Diehl stated that is an equipment provider for fitting for Water Works Department. President Henriott asked a question on Page 28 regarding the WESCO Distribution invoice to Replate Breakers from MMC 1 and Remanufacture Breakers for MMC 1. Mr. Talley stated that is for motor control center replacement for Renew. Mr. Rody moved for approval. Mrs. Murray seconded. Passed. MISCELLANEOUS Special Event Request-Lafayette City Flea/McCord’s Candies Angie Pattengale, Event Representative, presented to the Board and recommended approval of a Special Event Request for Lafayette City Flea/McCord’s Candies on August 31, 2024 from 9:00am-9:00pm blocking Main Street from 5th Street to 6th Street. After discussion from the Board and Ms. Pattengale it is decided to amend the requested time of the closure from 9am-9am to 3pm-9pm. This will allow them to close the street the same time that the Mosey Down Main Street will be closing streets for their event. Mayor Roswarski spoke in favor of Board of Public Works and Safety July 23, 2024 Page 3 amending the request as well. Mr. Rody moved to amend the request as stated earlier. Mrs. Moulton seconded. Passed. Time: 9:18 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375