Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES October 29, 2024 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, October 29, 2024 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Ron Shriner, Amy Moulton and Eric Rody. Jacque Chosnek, City Attorney, was present at the meeting. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Murray moved for approval of the minutes from the October 22, 2024 regular meeting. Mr. Shriner seconded. Passed. BID OPENING 2025 Landscape Maintenance This being the time set to open bids for the Board of Public Works and Safety for the 2025 Landscape Maintenance Project the following bids were received and opened: Brightview Landscapes Indianapolis, Indiana Base Bid: $373,536.00 Midwest Landscape Industries Lafayette, Indiana Base Bid: $503,325.30 Mrs. Moulton moved to take the bids under advisement for further review. Mrs. Murray seconded. Passed. OLD BUSINESS Contract-Quotes: Small Concrete Projects (Tabled 10/22/24) Jeromy Grenard, Public Works Director, stated this item will remain tabled. Notice to Proceed- Small Concrete Projects (Tabled 10/22/24) Mr. Grenard stated that this item will remain tabled. Board of Public Works and Safety October 29, 2024 Page 2 NEW BUSINESS Engineering Permission to Advertise-Manhole Grade Adjustment Project Mr. Grenard presented to the Board and recommended approval of a Permission to Advertise for the Manhole Grade Adjustment Project. Publications are set to run on November 1 & 8, 2024 with the bid opening on November 19, 2024. Mr. Grenard went over the details of the project and the areas in town of concern. Mr. Shriner moved for approval. Mr. Rody seconded. Passed. Change Order #1-2024 Tecumseh Addition CDBG Project Mr. Grenard presented to the Board and recommended approval of Change Order #1 for the 2024 Tecumseh Addition CDBG Project with Dixon Construction. The change order is an increase in the amount of $12,400.00 which brings the revised contract amount to $173,600.00. The change order includes addition of four (4) ADA complaint ramps due to change in scope. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Amendment #1-City’s Old Landfill Delineation Contract with Wessler Engineering Mr. Grenard presented to the Board and recommended approval of Amendment #1 for the City’s Old Landfill Delineation Contract with Wessler Engineering. The amendment includes additional scope for coordination with the IDEM for additional exploratory digging to refine the delineation limits, survey to locate the digging points, coordination that has already taken place with the city’s geotechnical firm, revisions to the landfill delineation map, and preparation of a summary letter as requested by IDEM to document the steps taken by the city to investigate the original limits of the landfill. Mr. Grenard stated that the amendment is in the amount of $18,600.00 which bring the revised contract amount to $82,600.00. Discussion ensued. Mr. Rody moved for approval. Mrs. Murray seconded. Passed. Utility Service Agreement-Chesapeake Pointe, Phase 1 Dave Griffee, Engineering, presented to the Board and recommended approval of a Utility Service Agreement for Chesapeake Pointe, Phase 1 with 400 Development, LLC. Mr. Griffee stated that this phase is for 64 single family residential lots for sewer and water. The development is located southeast of CR 400 South and US 231 within Service Area 11. Mr. Rody moved for approval. Mrs. Murray seconded. Passed. Utility Service Agreement-Hickory Ridge Subdivision, Phase 4 Mr. Griffee presented to the Board and recommended approval of a Utility Service Agreement for Hickory Ridge Subdivision, Phase 4 with Kerkhoff Brothers, LLC. Mr. Griffee stated that this phase is for 37 single family residential lots for sewer and water. The development is located west of Concord Road and south of CR 400 South within Service Area 9A. Mr. Rody moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety October 29, 2024 Page 3 Economic Development Historic Demolition Permit-11 N. 13th Street John Collier, Economic Development, presented to the Board and recommended approval an Historic Demolition Permit for 11 N. 13th Street. Mr. Collier stated that Dann Keiser, Lafayette Historic Preservation Officer, determined that the loss of the house would not adversely affect the historic character of the historic district and recommended waiving the 60-day waiting period. Mr. Shriner moved to waive the 60-day waiting period. Mrs. Moulton seconded. Passed. Water Works Amendment #2-City’s Water System Master Plan Contract with Wessler Engineering Steve Moore, Water Works Superintendent, presented to the Board and recommended approval of Amendment #2 for the City’s Water System Master Plan Contract with Wessler Engineering. The amendment includes additional scope to continue the coordination of the City’s Water System Master Plan with the subsequent test drilling, test production well installation, and pump testing. Mr. Moore stated that the amendment is in the amount of $163,500.00. Mr. Moore answered questions from the Board. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented for Board approval of Claims in the amount of $1,700,416.35. President Henriott asked if there were any further questions and there were none. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Time: 9:15 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375