Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES November 19, 2024 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, November 19, 2024 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Ron Shriner, Amy Moulton and Eric Rody Jacque Chosnek, City Attorney, was present at the meeting. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the November 12, 2024 regular meeting. Mrs. Murray seconded. Passed. BID OPENING Manhole Grade Adjustment Project This being the time set to open bids for the Board of Public Works and Safety for the Manhole Grade Adjustment Project the following bids were received and opened: Heartland Contractors Lafayette, Indiana Base Bid: $386,900.00 Dixon Construction Lafayette, Indiana Base Bid: $313,900.00 Rieth-Riley Construction Lafayette, Indiana Base Bid: $164,250.00 Milestone Contractors Lafayette, Indiana Base Bid: $191,260.00 Mr. Shriner moved to take the bids under advisement for further review. Mr. Rody seconded. Passed. Board of Public Works and Safety November 19, 2024 Page 2 BIDS UNDER ADVISEMENT 2025 Landscape Maintenance President Henriott stated that this item will remain under advisement. Lead Service Line Replacements, Phase 1 President Henriott stated that this item will remain under advisement. Structure Demolition at 11 N. 13th Street President Henriott stated that this item will remain under advisement. NEW BUSINESS Engineering Contract-2024 Paving Loop Replacement Project Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Contract for the 2024 Paving Loop Replacement Project with Hawk Enterprises in the amount of $15,200.00. Mr. Gernard stated that quotes were received from James H. Drew in the amount of $35,530.00, Midwestern Electric in the amount of $42,200.00 and Hawk Enterprises in the amount of $15,200.00. The project includes 34 loops. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Permission to Advertise-Utility Emergency Repairs for 2025 Dave Griffee, Engineering, presented to the Board and recommended approval of a Permission to Advertise for the Utility Emergency Repair for 2025. Mr. Griffee stated that the publications are set to run on November 22 and 29, 2024 with the bid opening scheduled for December 10, 2024. Mr. Griffee stated this is for the annual selection of contractors to perform emergency work for Lafayette Renew and Water Works during the 2025 calendar year. Mr. Rody moved for approval. Mrs. Murray seconded. Passed. Water Works Resolution 09-2024 PER Acceptance Resolution Steve Moore, Water Works Superintendent, presented to the Board and recommended approval of Resolution 09- 2024 PER Acceptance Resolution. Mr. Moore read the Resolution into the minutes: “WHEREAS, the City of Lafayette, Indiana, has caused a Preliminary Engineering Report, PER, dated October 2024, to be prepared by the consulting firm of Wessler Engineering, Inc.; and WHEREAS, said PER has been presented to the public at a public hearing held on Tuesday, November 12th, 2024, for their comments; and Board of Public Works and Safety November 19, 2024 Page 3 WHEREAS, the City of Lafayette’s Board of Public Works and Safety finds that there was not sufficient evidence presented in objection to the recommended project in the Preliminary Engineering Report. NOW, THEREFORE BE IT RESOLVED THAT: The Lead Service Line Replacements Preliminary Engineering Report dated October 2024 be approved and adopted by the Lafayette Board of Public Works and Safety; and That said PER be submitted to the State Revolving Fund Loan Program for review and approval. Passed and adopted by the Lafayette Board of Public Works and Safety this 19th day of November, 2024, at their regular scheduled meeting.” Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Resolution 10-2024 SRF Loan Program Signatory Authorization Resolution Mr. Moore presented to the Board and recommended approval of Resolution 10-2024 SRF Loan Program Signatory Authorization Resolution. Mr. Moore read the Resolution into the minutes: “Whereas, the Lafayette Water Works of the City of Lafayette, Indiana, (the “Participant”) has plans for a drinking water infrastructure improvement project to meet State and Federal regulations and the Participant intends to proceed with the construction of such project: Now, therefore, be it resolved by the Board of Works and Public Safety, the governing body of the Participant, that: 1. The City of Lafayette be authorized to make application for a State Revolving Fund Loan (“SRF Loan”) and provide the SRF Loan Program such information, data and documents pertaining to the loan process as may be required, and otherwise act as the authorized representative of the Participant; and 2. The Participant agrees to comply with State and Federal requirements as they pertain to the SRF Loan Program; and 3. Two certified copies of this Resolution be prepared and submitted as part of the Participant’s Preliminary Engineering Report. Adopted and Passed by the Board of Public Works and Safety of the City of Lafayette, Indiana, this 19th day of November, of 2024.” Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. CLAIMS Paula King, Controller’s Office, presented for Board approval of Claims in the amount of $4,114,599.21. Mrs. King answered Mr. Rody’s question regarding the relationship with the Art Museum and the City of Lafayette. Mrs. Murray moved for approval. Mr. Rody seconded. Passed. Board of Public Works and Safety November 19, 2024 Page 4 MISCELLANEOUS Banner Request-Union Club Hotel (Purdue University) President Henriott presented to the Board and recommended approval of a Banner Request for the Union Club Hotel (Purdue University). The banner is to be hung across Columbia Street from December 17-31, 2024. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Animal Control Appeal Hearing-David Parker Time 9:11 a.m. BOARD OF PUBLIC WORKS AND SAFETY ANIMAL APPEAL MINUTES November 19, 2024 Appeal Hearing: The Board of Public Works and Safety met on Tuesday, November 19, 2024 at 9:15 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Ron Shriner, Cindy Murray, Amy Moulton and Eric Rody. Jacque Chosnek, City Attorney, was also present. President Henriott called the meeting to order. Animal Control Appeal Hearing-David Parker Ms. Chosnek gave a brief description of the procedure for this hearing. Ms. Chosnek stated that neither petitioner David Parker or Nyla Carpenter were in attendance at the hearing for Draco. Ms. Chosnek stated that Draco was impounded on November 9, 2024 and the appeal was filed on November 13, 2024 in the Clerk’s Office. The owners were notified of today’s hearing both by letter, attempted voicemail, and by email. Animal Control Officer (ACO), Mitchell Burchfield, stated that he was familiar with all of the incidents with Draco (Pitbull). Ms. Chosnek went through the timeline of all the calls/issues with Draco with ACO Burchfield that included the following: April 30, 2024-Draco was Running at Large (ACO told them to use a tie-out and repair the fence) May 8, 2024-Draco was Running at Large (When ACO arrived the dog was already back inside the home) June 14, 2024-Draco was Running at Large June 15, 2024-Draco was Running at Large July 16, 2024-Draco was Running at Large (Nuisance Animal Agreement was signed by owners) July 25, 2024-Draco was Running at Large (ACO gave extra chance and $150 citation was issued) August 2, 2024-Draco was Running at Large (ACO gave extra chance and $250 citation was issued) November 2, 2024-Draco was Running at Large (Dog was not located by ACOs) November 9, 2024-Draco was Running at Large (ACO ceased, impounded and taken to Humane Society 4 Greater Lafayette) ACO Burchfield confirmed the details of all of the calls/issues with Draco that Ms. Chosnek went over in the timeline. ACO Burchfield answered questions from the Board regarding when the dog was ceased and the extra chances the ACOs gave the owner. Mr. Rody asked if the fines totaling $400 were paid. Ms. Chosnek stated that they are not paid. President Henriott asked about the behavior of the dog towards the neighbors. Discussion Board of Public Works and Safety November 19, 2024 Page 5 ensued. Ms. Murray asked if the dog was altered. ACO Burchfield stated that the dog is not altered and is between 2-5 years old. Mr. Shriner stated that the issue is that the dog runs at large but is not considered a dangerous animal to the public. ACO Burchfield recommended that Draco not be returned to the owner, remain at the shelter, and the appeal denied. Mr. Shriner moved to deny the appeal. Mr. Rody seconded. Denied. Time: 9:20 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375