Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES January 21, 2025 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, January 21, 2025 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray and Amy Moulton. Absent: Eric Rody and Ron Shriner Jacque Chosnek, City Attorney, was present at the meeting. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the January 14, 2025 regular meeting. Mrs. Murray seconded. Passed. BID OPENING Notice of Interested Persons of the Sale of Real Property-Old Romney Road Parcel 1 & 2 This being the time set to open bids for the Board of Public Works and Safety for the Notice of Interested Persons of the Sale of Real Property-Old Romney Road Parcel 1 & 2 the following bids were received and opened: FC Holdings, LLC Lafayette, Indiana Bid: $10,800.00 Mrs. Murray moved to take the bids under advisement for further review. Mrs. Moulton seconded. Passed. Notice of Interested Persons of the Sale of Real Property-Old Romney Road Parcel 3 This being the time set to open bids for the Board of Public Works and Safety for the Notice of Interested Persons of the Sale of Real Property-Old Romney Road Parcel 3 the following bids were received and opened: M3J Properties, LLC West Lafayette, Indiana Bid: $21,950.00 Mrs. Moulton moved to take the bids under advisement for further review. Mrs. Murray seconded. Passed. QUOTES UNDER ADVISEMENT GMAX CSO LTCP Phase IID (High Rate Treatment Facility) President Henriott stated that this item will remain under advisement. Board of Public Works and Safety January 21, 2025 Page 2 OLD BUSINESS Change Order #1-Wea Ridge Elevated Tank Project (Tabled 1/7/2025) President Henriott stated that this item will remain tabled. NEW BUSINESS Economic Development Change Order #1-3rd and 4th Street Conversion Project Dennis Carson, Economic Development Director, presented to the Board and recommended approval of Change Order #1 for the 3rd and 4th Street Conversion Project with Case Construction. The change order is an increase in the amount of $43,851.88 which brings the revised contract amount to $422,413.38. The change order includes an additional scope of work that was added during construction due to utility conflicts and failing conduits. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. Engineering Acceptance for Maintenance-Barrington Woods Subdivision, Section 3 Dave Griffee, Engineering, presented to the Board and recommended approval of an Acceptance for Maintenance for the Barrington Woods Subdivision, Section 3. Mr. Griffee stated that the subdivision is located northwest of the CR E 50 S and McCarty Lane intersection. This section consists of 38 single-family residential lots. Mr. Griffe stated that all required testing and inspections have been reviewed completed. The as-built drawings prepared and approved. The required 3-year maintenance bond has also been submitted. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Acceptance for Maintenance-Chesapeake Point Subdivision, Phase 1 Mr. Griffee presented to the Board and recommended approval of an Acceptance for Maintenance for the Chesapeake Point Subdivision, Phase 1. Mr. Griffee stated that the subdivision is located southwest of the CR W 400 S and US 231 intersection. This section consists of 64 single-family residential lots. Mr. Griffe stated that all required testing and inspections have been reviewed completed. The as-built drawings prepared and approved. The required 3-year maintenance bond has also been submitted. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Legal Counsel Agreement with the City of Lafayette Employee Alliance (CLEA) Ms. Chosnek presented to the Board and recommended approval of the Revised Agreement with the City of Lafayette Employee Alliance (CLEA). Ms. Chosnek stated that the revised contract has been signed by the CLEA officers and there was a revision. Ms. Chosnek stated that this is a 4-year agreement and will run January 1, 2025 through December 31, 2028 and is significantly similar to the contract that is in place now. Ms. Chosnek stated the changes with this contract include duplicative language clean up, 4-year phase in increase of the clothing Board of Public Works and Safety January 21, 2025 Page 3 allowance, increased the shift deferential for 2nd and 3rd shift; and the elimination of the second bank of sick time. Discussion ensued. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. Water Works Change Order #3-Glick Wellfield Improvements Project Steve Moore, Water Works Superintendent, presented to the Board and recommended approval of Change Order #3 for the Glick Wellfield Improvements Project with Reynolds Construction. The change order is an increase in the amount of $168,163.15 which brings the revised contract amount to $4,488,309.93 and includes a 14-day extension to the contract. The change order includes adding secondary containment vessels and vent piping for existing chemical storage containers per comments provided by IDEM during a field visit, new chemical transfer pumps and chemical mixing motors with fail-safe capability if a failure should occur, extension of the existing sodium hypochlorite fill line per IDEM site visit comments, new radar sensors and leak detection equipment for the chemical feed tanks that are compatible with the new secondary containment vessels, re-routing of a portion of interior roof drain to move away from new electrical equipment; and new heaters to replaced non-functioning and/or old heaters. Mr. Moore stated that the change order will be paid using ARP funds that the City has used to pay for this project. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. CLAIMS Jeremy Diehl, Controller, presented for Board approval of Claims in the amount of $2,749,137.52. President Henriott asked if there were any further questions and there were none. Mrs. Murray moved for approval. Mrs. Moulton seconded. Passed. Time: 9:10 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at http://www.lafayette.in.gov/DocumentCenter/Index/375