Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES March 4, 2025 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, March 4, 2025 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Eric Rody, Ron Shriner and Amy Moulton. Jacque Chosnek, City Attorney, was present at the meeting. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the February 25, 2025 regular meeting. Mrs. Murray seconded. Passed. NEW BUSINESS Engineering Recommendation for Award- Structure Demolition-11 N. 13th Street (Re-Bid) Mike McIver, Code Enforcement, presented to the Board and recommended approval of a Recommendation for Award for the Structure Demolition-11 N. 13th Street (Re-Bid) with Crowl Earthwork, LLC. Mr. Shriner moved for approval. Mr. Rody seconded. Passed. Contract- Structure Demolition-11 N. 13th Street (Re-Bid) Mr. McIver presented to the Board and recommended approval of a Contract for the Structure Demolition-11 N. 13th Street (Re-Bid) with Crowl Earthwork, LLC in the amount of $92,000.00. This includes the contract, bond, insurance and other associated contract documents. Mr. Shriner moved for approval. Mr. Rody seconded. Passed. Notice to Proceed-Structure Demolition-11 N. 13th Street (Re-Bid) Mr. McIver presented to the Board and recommended approval of a Notice to Proceed for the Structure Demolition-11 N. 13th Street (Re-Bid) that is set to start today. Mr. Rody moved for approval. Mrs. Murray seconded. Passed. Contract with NV Grant Services for Labor Standards Administration and Compliance Services Jeromy Grenard, Public Works Director, presented to the Board and recommended approval of a Contract with NV Grant Services for Labor Standards Administration and Compliance Services. Mr. Grenard stated that NV Grant will be monitoring and enforcing federal labor standard provisions required by the Department of Labor and HUD as a stipulation of the funding used to finance several Community Development Block Grant (CDBG) Projects through 2028. The contract is in the amount of $400.00/month/project up to, but not exceeding $10,000.00. Mr. Rody moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety March 4, 2025 Page 2 Lafayette Renew Contract-Lafayette 9th Street Culvert Repair Brad Talley, Renew Superintendent, presented to the Board and recommended approval of a Contract for the Lafayette 9th Street Culvert Repair with Inliner Solutions, LLC in the amount of $114,870.00. Mr. Talley stated that project quotes were solicited to various providers on January 28, 2025. A single quote proposal from Inliner Solutions was received. Mr. Rody moved for approval. Mr. Shriner seconded. Passed. Notice to Proceed- Lafayette 9th Street Culvert Repair Mr. Talley presented to the Board and recommended approval of Notice to Proceed for the Lafayette 9th Street Culvert Repair set to start today. Mr. Talley stated that the substantial completion will be June 2, 2025 and final completion will be July 2, 2025. Mr. Shriner moved for approval. Mrs. Moulton seconded. Passed. Amendment #1 for Contract with Greeley and Hansen for CSO LTCP Phase II-D High Rate Treatment Mr. Talley presented to the Board and recommended approval of Amendment #1 for the Contract with Greeley and Hansen for CSO LTCP Phase II-D High Rate Treatment with Greeley and Hansen (a TYLin Company). The amendment includes basic services shell be expanded to include Exhibit A-1, compensation is increased $2,350,000.00 as indicated in Exhibit B-1, period of services is revised such that the work will be substantially complete by December 2027; and all other provisions of the agreement in force prior to the effective date of this amendment shall remain in full force and effect. Mr. Talley stated that the amendment is an increase in the amount of $2,350,000.00 which brings the revised contract amount to $5,294,100.00. Discussion ensued regarding the company merger with Greeley and Hansen and TYLin Company. Mr. Rody moved for approval. Mrs. Murray seconded. Passed. 2025 Wastewater Operator Training Contract with Wastewater Solutions Mr. Talley presented to the Board and recommended approval of the 2025 Wastewater Operator Training Contract with Wastewater Solutions. Mr. Talley stated that the contract is in the amount of $19,600.00. The training will be conducted May 5, 6, 7, and 8, 2025 and will be held at the Lafayette Renew Conference Room. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Contract with Baxter and Woodman for Sewer Use and Pretreatment Ordinance Update Josh Terry, Lafayette Renew, presented to the Board and recommended approval of a Contract with Baxter and Woodman for Sewer Use and Pretreatment Ordinance Update with Baxter and Woodman. Mr. Terry stated that the city has requester a review and update of the city’s existing ordinance to identify language that will strengthen the control mechanisms necessary to permit and regulate industrial users. Mr. Terry stated that modifications of the ordinance will also include the upgrade with the current federal streamlining regulations that provide options for the city that offer more flexibility, reflect current conditions in the service area and include language and legal authority to regulate sources of non-domestic wastewater. Mr. Terry stated that that contract is in the amount not- to-exceed $20,00.00. Mr. Rody moved for approval. Mrs. Moulton seconded. Passed. Board of Public Works and Safety March 4, 2025 Page 3 Water Works Certificate of Final Completion-Wea Ridge Elevated Tower Steve Moore, Water Works Superintendent, presented to the Board and recommended approval of a Certificate of Completion for the Wea Ridge Elevated Tower Project with Caldwell Tanks, Inc dated November 21, 2024. Mr. Moor stated that this establishes the warranty date of November 21, 2024. Mr. Rody moved for approval. Mrs. Murray seconded. Passed. CLAIMS Jenna Karle, Deputy Controller, presented for Board approval of Claims in the amount of $908,201.97. President Henriott asked if there were any further questions and there were none. Mr. Rody moved for approval. Mr. Shriner seconded. Passed. MISCELLANEOUS Special Event Request-Lafayette Farmer’s Market/Holiday Markets Molly Welch, Event Representative, presented to the Board and recommended approval of a Special Event Request for the Lafayette Farmer’s Market to be held on Saturdays from May through October from 5:00am- 1:30pm located on 5th Street between Columbia Street and Main Street along with Main and Ferry Streets and the Holiday Markets held on November 22, 2025 and December 6, 2025 both from 8:00am-3:00pm located on 5th Street from between Main and Columbia Streets. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Time: 9:14 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter.