Board of Works

BOARD OF PUBLIC WORKS AND SAFETY MINUTES March 25, 2025 Regular Session: The Board of Public Works and Safety met in regular session on Tuesday, March 25, 2025 at 9:00 a.m. in the Common Council Chambers. Members present were: Gary Henriott, Cindy Murray, Eric Rody, Ron Shriner and Amy Moulton. Jacque Chosnek, City Attorney, was present at the meeting. President Henriott called the meeting to order. The Pledge of Allegiance was given to the flag of our Country. MINUTES Mrs. Moulton moved for approval of the minutes from the March 18, 2025 regular meeting. Mrs. Murray seconded. Passed. BID OPENING Notice of Interested Persons of the Sale of Real Estate Offer for Union Street (Southern Edge Parcel) This being the time set to open bids for the Board of Public Works and Safety for the Notice of Interested Persons of the Sale of Real Estate Offer for Union Street (Southern Edge Parcel) the following bids were received and opened: Black Spot LLC Lafayette, Indiana Bid: $500.00 Mr. Shriner moved to take the bids under advisement for further review. Mr. Rody seconded. Passed. NEW BUSINESS Engineering Recommendation for Award-2025 Miller Addition CDBG Project Ms. Chosnek presented to the Board and recommended approval of a Recommendation for Award for the 2025 Miller Addition CDBG Project with Dixon Construction. The bid was determined to be complete. Mr. Rody moved for approval. Mr. Shriner seconded. Passed. Contract-2025 Miller Addition CDBG Project Ms. Chosnek presented to the Board and recommended approval of a Contract for the 2025 Miller Addition CDBG Project with Dixon Construction in the amount of $170,376.00. Mr. Rody moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety March 25, 2025 Page 2 Notice to Proceed-2025 Miller Addition CDBG Project Ms. Chosnek presented to the Board and recommended approval of a Notice to Proceed for the 2025 Miller Addition CDBG Project and set to start to today. Mr. Shriner moved for approval. Mr. Rody seconded. Passed. LPA Contract with American Structurepoint for Emergency Vehicle Preemption Design Services Ms. Chosnek presented to the Board and recommended approval of an LPA Contract with American Structurepoint for Emergency Vehicle Preemption Design Services for traffic signals. Ms. Chosnek stated that the purpose of the system is to turn the traffic signals green for on-coming emergency vehicles. This will improve safety by reducing the response time for emergency vehicles and reduce crashed with the emergency vehicles that are responding to calls. The funding for this project is coming from Highway Safety Improvement Programs. This is a 90%/10% grant with the City of Lafyette only paying 10% which is in the amount of $206,400.00. Ms. Chosnek stated that we are co-recipients with the City of West Lafayette. Mr. Rody moved for approval. Mr. Shriner seconded. Passed. Memorandum of Understanding-Emergency Vehicle Preemption Design Service Cost Sharing for Lafayette/West Lafayette Ms. Chosnek presented to the Board and recommended approval of a Memorandum of Understanding for Emergency Vehicle Preemption Design Cost Sharing for Lafayette/West Lafayette. Ms. Chosnek stated that because of approximately 75% of the traffic signals are located within Lafayette, we will be the lead agency for the program and pay 75% of the matching funds for the design and construction. West Lafayette will contribute 25% of the match. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Lafayette Housing Authority Release of Mortgage-1121 North 8th Street, Lafayette Valerie Oakley, Project Manager, presented to the Board and recommended approval of a Release of Mortgage for 1121 North 8th Street Lafayette. Mrs. Oakley stated that this as satisfied the period of affordability and will clear the lien off of the title. Mr. Shriner moved for approval. Mr. Rody seconded. Passed. Release of Mortgage-1227 Sinton Ave, Lafayette Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 1227 Sinton Avenue Lafayette. Mrs. Oakley stated that this as satisfied the period of affordability and will clear the lien off of the title. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Release of Mortgage-2807 Vinton Street, Lafayette Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 2807 Vinton Street Lafayette. Mrs. Oakley stated that this as satisfied the period of affordability and will clear the lien off of the title. Mr. Rody moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety March 25, 2025 Page 3 Release of Mortgage-460 Maple, West Lafayette Mrs. Oakley presented to the Board and recommended approval of a Release of Mortgage for 460 Maple West Lafayette. Mrs. Oakley stated that this as satisfied the period of affordability and will clear the lien off of the title. Mrs. Moulton seconded. Mrs. Murray seconded. Passed. Release of Grant Lien and Restrictive Covenant Agreement-460 Maple, West Lafayette Mrs. Oakley presented to the Board and recommended approval of a Release of Grant Lien and Restrictive Covenant Agreement for 460 Maple West Lafayette. Mr. Rody moved for approval. Mr. Shriner seconded. Passed. Amendment #1-Agreement between Lafayette Consortium and Habitat for Humanity of Lafayette 2023 #1-1002 North 7th Street Thomas Scaer, Project Manager, presented to the Board and recommended approval of Amendment #1 for the Agreement between Lafayette Consortium and Habitat for Humanity of Lafayette 2023 #1-1002 North 7th Street. This amendment increases the funding from $50,000.00 to $60,000.00 for increased construction costs at 1002 N. 7th Street from Habitat’s 2023 HOME award. The increase will primarily go towards random mitigation and energy efficiency expenses. This amendment also extends the final disbursement of funds to June 30, 2025. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Amendment #1-Agreement between Lafayette Consortium and Habitat for Humanity of Lafayette 2021 #4-1006 North 7th Street Mr. Scaer presented to the Board and recommended approval of Amendment #1 for the Agreement between Lafayette Consortium and Habitat for Humanity of Lafayette 2021 #4-1006 North 7th Street. This amendment increases the funding from $52,500.00 to $60,000.00 for increased construction costs at 1006 N. 7th Street from Habitat’s 2021 HOME award. The increase will primarily go towards random mitigation and energy efficiency expenses. This amendment also extends the final disbursement of funds to June 30, 2025. Mr. Shriner moved for approval. Mrs. Murray seconded. Passed. Amendment #1-Agreement between Lafayette Consortium and Habitat for Humanity of Lafayette 2021 #3-1010 North 7th Street Mr. Scaer presented to the Board and recommended approval of Amendment #1 for the Agreement between Lafayette Consortium and Habitat for Humanity of Lafayette2021 #3-1010 North 7th Street. This amendment increases the funding from $52,500.00 to $60,000.00 for increased construction costs at 1010 N. 7th Street from Habitat’s 2021 HOME award. The increase will primarily go towards random mitigation and energy efficiency expenses. This amendment also extends the final disbursement of funds to June 15, 2025. Mrs. Moulton moved for approval. Mrs. Murray seconded. Passed. Board of Public Works and Safety March 25, 2025 Page 4 Lafayette Renew Permission to Advertise-Prairie Oaks Force Main Permanent Bypass Project Angela Andrews, Renew, presented to the Board and recommended approval of a Permission to Advertise for the Prairie Oaks Force Main Permanent Bypass Project. The publications are set to run on March 28, 2025 and April 4, 2025 with the bid opening on April 29, 2025. Mrs. Andrews went over the details of the project. Mrs. Moulton moved for approval. Mr. Rody seconded. Passed. Purchasing Declaration of Surplus Property-Fire Department (Mower) Dave Payne, Purchasing Director, presented to the Board and recommended approval of a Declaration of Surplus Property for the Fire Department that includes a 2014 Hustler Raptor 42” deck mower Serial#14010806 City ID# FD85. Mr. Payne stated that this item will be traded in on an upcoming purchase. Mrs. Murray moved for approval. Mr. Shriner seconded. Passed. Declaration of Surplus Property-Fire Department (Fire Engine) Mr. Payne presented to the Board and recommended approval of a Declaration of Surplus Property for the Fire Department that includes a 1996 International 4900/Pierce Pumper Fire Engine Serial #1HTSDADRXVH453579 City ID# FD5. Mr. Payne stated that this item will be sold on GovDeals.com. Mrs. Murray moved for approval. Mr. Rody seconded. Passed. Water Works Contract with Wessler Engineering-Risk and Resilience Assessment Update Steve Moore, Water Works Superintendent, presented to the Board and recommended approval of a Contract with Wessler Engineering for the Risk and Resilience Assessment Update. Mr. Moore stated that this is for the City’s potable water system in order to comply with the next 5-year cycle, which is due December 31, 2025. The contract is in a not-to-exceed amount of $9,000.00. Mrs. Murray moved for approval. Mr. Rody seconded. Passed. CLAIMS Paula King, Controller’s Office, presented for Board approval of Claims in the amount of $894,241.57. President Henriott asked a question on Page 6 regarding the Everything Parking invoice for Crossing Guard Services Weeks 1/27/25-2/17/25. Ms. Chosnek stated that the company is merging and changing names. Mrs. King will get back to the Board regarding whether the invoice is for two months. President Henriott asked a question on Page 8 regarding the Carrier & Gable Inc invoice for Detection Systems-Traffic. Mrs. King stated that she will get back to the Board with more information. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Board of Public Works and Safety March 25, 2025 Page 5 MISCELLANEOUS Special Event Request-2025 Arbor Day Gene Kroeschen, Event Representative, presented to the Board and recommended approval of a Special Event Request for 2025 Arbor Day to be held on May 3, 2025 from 7:00am-1:00pm located on Crown Lane between Hanover Drive and Pipers Glen Drive. Mrs. Murray moved for approval. Mr. Rody seconded. Passed. Special Event Request-OUTFest Margy Deverall, Event Representative, presented to the Board and recommended approval of a Special Event Request for the OUTFest to be held on August 16, 2025 from 8:00am-12:00am located on the streets of Downtown. Mrs. Moulton moved for approval. Mr. Shriner seconded. Passed. Amendment #1-Special Event Request-Lafayette Farmer’s Market and Holiday Markets President Henriott stated that this item will be Tabled until next week. Time: 9:22 a.m. BOARD OF PUBLIC WORKS AND SAFETY Gary Henriott s/s President ATTEST: Mindy Miller Riehle s/s Mindy Miller Riehle, 1st Deputy Clerk Minutes written by Mindy Miller Riehle, 1st Deputy Clerk *A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office or online at http://www.lafayette.in.gov/agendacenter. **A list of all permits issued for the preceding week is available at e