Redevelopment Commission

~ LAFAYETTE ~ MINUTES OF THE LAFAYETTE REDEVELOPMENT COMMISSION November 21, 2024 11:00 am Council Chambers, City Hall Attendance: Commissioners: Frank Donaldson, Shelly Henriott, Jim Terry Absent: Jos Holman Ex-Officio Members: Josh Loggins, Dave Moulton Staff: Dennis Carson, Economic Development Director; John Collier, Asst. Economic Development Director; Michelle Conwell; Economic Development Administrative Coordinator; Myles Holtsclaw, Community Development Manager; Ha lee Griffey, Climate Resilience Manager; Jeremy Diehl, City Controller; David Griffee, Asst. Director of Public Works; Jacque Chosnek, City Attorney; Kara Boyles, Staff Attorney; Cindy Murray, Clerk; Tony Roswarski, Mayor Guests: Shakeel Baig and Mike Rechtorik, V3 Companies, LTD; Mary Krupinski and Phil Strack, J.S. Held; Alex Gonzalez and Davis Cutter, Kettel hut Construction, Inc.; Dave Bangert, Independent Journalist Welcome and Call to Order Frank Donaldson welcomed everyone to the Redevelopment Commission meeting, noted that a quorum was present and opened the meeting of the Lafayette Redevelopment Commission at 11:00am. Election of Officers Due to James Foster stepping down as President and member of the Commission, a new slate of officers need to be presented to finish out 2024. Jim Terry made a motion that the slate of officers be: Frank Donaldson-President Jim Terry-Vice President Shelly Henriott-Secretary Shelly Henriott seconded and the motion passed unanimously. Frank Donaldson continued to direct the meeting. Minutes Shelly Henriott moved to approve the minutes of the October 24, 2024 meeting. Jim Terry seconded and the motion passed unanimously. Public Hearings Shelly Henriott made a motion to suspend the Redevelopment Commission meeting and open the public hearing for Resolution LRC 2024-26. Jim Terry seconded and the motion passed unanimously.  Dennis Carson explained that due to changes in reporting requirements, TIF Budgets for upcoming fiscal years must now be approved and reported to the Department of Local Government Finance (DLGF) before December 1; hence, the consideration of this resolution earlier than in previous years. Resolution LRC 2024-26 2025 Budget Resolution: A Resolution Appropriating Money for the Lafayette Redevelopment Commission for the Fiscal Year Beginning January 1, 2025 and Ending December 31, 2025, Including the Outstanding Claims and Obligations and Fixing a Time When the Same Shall Take Effect Frank Donaldson opened the floor for public comment. There was no comment. Shelly Henriott moved to close the public hearing and reopen the Redevelopment Commission meeting. Jim Terry seconded. The motion passed unanimously. New Business Resolution LRC 2024-26 2025 Budget Resolution: A Resolution Appropriating Money for the Lafayette Redevelopment Commission for the Fiscal Year Beginning January 1, 2025 and Ending December 31, 2025, Including the Outstanding Claims and Obligations and Fixing a Time When the Same Shall Take Effect - Following discussion, Shelly Henriott moved to approve the resolution. Jim Terry seconded. The motion passed unanimously. Recommendation for Construction Manager as Constructor {CMc): Lafayette Theater Renovation-Proposals were solicited for Construction Manager as Constructor (CMc) services for the renovation of the Lafayette Theater. One proposal was received from Kettelhut Construction, Inc. Upon review of staff and legal counsel, Kettelhut Construction meets all requirements. Jim Terry moved to approve and Shelly Henriott seconded. The motion passed unanimously. Kettelhut Construction Inc.: Lafayette Theater Renovation - Dennis Carson presented the contract for CMc services. Compensation will be 2.85% of construction costs, a contingency of 5-8%, a preconstruction lump sum fee of $15,000 and monthly general conditions in the amount of $35,000 with the GMP to be established after bidding. Alex Gonzalez of Kettel hut Construction gave an overview of the project scope. Jim Terry moved to approve and Shelly Henriott seconded. The motion passed unanimously. J.S. Held: Lafayette Theater Renovation Owner's Rep Services - The Lafayette Theater renovation is proving to be a complex project that involves several consultants and subconsultants for specific theatre design, services and equipment. Along with this will be many vendors, technicians and specialized construction all of which must be carefully designed, coordinated and executed. City staff feel it is in our best interest to have additional expertise representing City/project owner interests to ensure proper, timely and cost-effective construction and results. The agreement, presented by Mary Krupinski and Phil Strack of J.S. Held, is in the amount of $144,536 which is just under 1% of the estimated project cost. Jim Terry moved to approve and Shelly Henriott seconded. The motion passed unanimously. Atlas Excavating: Park East Boulevard CO#3-lnstallation of two, one-inch corps stops to relieve air in the 20-inch water main along McCarty Lane - This change order is for two, one-inch corp stops for air pressure relief for refilling the water main that is being installed for Park East Blvd. The current contract is $21,457,763.17 and with the change order, the new contract amount is $21,458,607.27. Jim Terry moved to approve and Shelly Henriott seconded. The motion passed unanimously. Kettelhut Construction, Inc.: City Hall Renovations CO#l -Alex Gonzalez and Davis Clutter of Kettelhut Construction, Inc. presented a change order in the amount of $350,000 to amend the GMP and budget for additional work needed for the City Hall renovation. The original contract amount was $4,296,585 and with this change order the new contract amount will be $4,646,585. Jim Terry moved to approve and Shelly Henriott seconded. The motion passed unanimously.  V3 Companies, LTD: Proposal for Professional Survey and Design Engineering Services, McCarty Lane Roadway and Traffic Signal Improvements, S Creasy Lane Sidewalk and Traffic Signal Improvements - Sha keel Baig and Mike Rechtorik of V3 Companies, LTD presented a contract and gave an overview of engineering design services for traffic lights on McCarty Lane to serve the Caterpillar expansion and the Public Works Campus as well as a signal at Creasy Lane and Harper Drive. The total contract is $211,000. Shelly Henriott moved to approve and Jim Terry seconded. The motion passed unanimously. Director's Report • The 3rd and 4th Street Conversion occurred on November 9th and went smoothly. • Main Street Streetscape Phase Vis in its final stage of construction. Claims Jim Terry moved to approve the November 2024 claims in the amount ofThree Million, Nine Hundred Seventy-Five Thousand, Six Hundred Eighty Dollars and Sixty-Nine Cents ($3,975,680.69). Shelly Henriott seconded and the motion passed unanimously. Public Comment-no comment Adjournment Jim Terry moved to adjourn the meeting. Shelly Henriott seconded and the motion passed unanimously. The meeting of the Lafayette Redevelopment Commission was adjourned at 11:28am. Respectjj submitted Miehe e C nwe/1, Recording Secretary opment Commission