Tippecanoe Co. Local Environmental Finance Board

TIPPECANOE COUNTY LOCAL ENVIRONMENTAL RESPONSE FINANCING BOARD January 31, 2012 The Tippecanoe County Local Environmental Response Financing Board met on Tuesday January 31, 2012 at 1:30 p.m. in the City Council Chambers of Lafayette City Hall. Present were: John Knochel, Lon Heide, John Dennis, Zach Beasley and Tony Roswarski. Absent: Kevin Underwood Tony Benton, Attorney from Stuart & Branigin, was also present. ELCETION OF OFFICIERS Mayor Roswarski moved to re-elect John Knochel as Chairman and John Dennis Secretary of the Board. Mr. Beasley seconded. Mr. Benton declared nominations closed and a unanimous voice vote for the current slate of officers. MINUTES Mr. Dennis moved to approve the minutes of the October 25, 2011 meeting as submitted. Mr. Beasley seconded. Motion carried. READING AND SIGNING OF CLAIMS The following Claims (all with attached documentation) were presented to the Board for payment: • A claim from Keramida Environmental for consulting services in the amount of $20,081.57. Mr. Beasley moved for approval. Mr. Heide seconded. Motion carried. • A claim from Keramida Environmental for consulting services in the amount of $33,834.31. Mr. Dennis moved for approval. Mr. Heide seconded. Motion carried. • A claim from Keramida Environmental for consulting services in the amount of $31,463.59. Mr. Roswarski moved for approval. Mr. Beasley seconded. Motion carried. • A claim from Keramida Environmental for consulting services in the amount of $5,053.28. Mr. Beasley moved for approval. Mr. Heide seconded. Motion carried. • A claim from Stuart & Branigin for services provided in the amount of $1,090.45. Mr. Roswarski moved for approval. Mr. Dennis seconded. Motion carried. • A claim from Stuart & Branigin for services provided in the amount of $1,029.10. Mr. Beasley moved for approval. Mr. Dennis seconded. Motion carried. • A claim from Stuart & Branigin for services provided in the amount of $1,813.80. Mr. Dennis moved for approval. Mr. Beasley seconded. Motion carried. 1:34 p.m. Mr. Underwood arrived at the meeting. • A claim from Waste Management for services provided in the amount of $4,575.00. Mr. Beasley moved for approval. Mr. Underwood seconded. Motion Carried. • A claim from Waste Management for services provided in the amount of $10,675.00. Mr. Roswarski moved for approval. Mr. Dennis seconded. Motion Carried. T.E.R.F. Board January 31, 2012 Page 2 • A claim from City of Lafayette for services provided in the amount of $750.00. Mr. Beasley moved for approval. Mr. Underwood seconded. Motion Carried. • A Claim from Tippecanoe County for services provided in the amount of $250.00. Mr. Roswarski moved for approval. Mr. Dennis seconded. Motion Carried. REPORTS Legal Mr. Benton stated that the second year of the Keramida contract will expire on June 30, 2012.Mr. Benton stated that the resolution authorizes and directs him to work with Keramida to negotiate a two-year extension. Mr. Benton reported that he had been working with Keramida on issues and initiatives with respect to the landfill. Mr. Benton has worked with IDEM to acquire monies from a bankruptcy fund that will be turned over to the TERF Board for uses consistent with statutory propose. Keramida Vicki Keramida reported that Keramida has submitted the Semi-Annual Groundwater Monitoring Report and is currently preparing the Annual Report. Everything looks stable so no action will be taken with the groundwater. The have been some freezing issues in one of the tanks with a little amount of Leachate spilled onto the pad to which IDEM was notified. The electricians were called in to replace the electrical tape that maintains the temperature. Mrs. Keramida stated that one of the Leachate wells will be replaced with a cost of no more than $15,000.00. Keramida closed two methane wells due to exceedance issues. Mrs. Keramida spoke with IDEM and both agreed that the groundwater monitoring could be monitored annually instead of semi-annually, which will have a savings of $30,000-$40,000. Mrs. Keramida stated that the cap and wetlands are in good shape. The Environmental Restrictive Covenants (ERC) will wait until Keramida knows what they need to do so that the language will correspond to the beneficial reuse in the future. Mrs. Keramida recommended to have the landfill monitored five days per week instead of the current schedule of three days per week due to the freezing and spillage issues. The increase in monitoring would take place during the cold/winter months and would have an additional cost of $4,000.00 per month. Audio Inaudible. Mr. Dennis moved to implement the staffing plan. Mr. Heide seconded. Motion Carried. IDEM Kevin Herron, IDEM Representative, stated that the landfill is in good condition and is very happy with the quality of work the Keramida has been performing. Mr. Herron stated that IDEM does not have a problem with the ERC beneficial reuse of the property however any beneficial use would need to correlate with the integrity of the cap along with the protectiveness of the remedy. Discussion ensued. OLD BUSINESS There was none. NEW BUSINESS Mr. Benton presented to the Board and recommended approval of Resolution 2012-01. The resolution is to extend its contract for project coordinator and operation and maintenance services with Keramida for T.E.R.F. Board January 31, 2012 Page 3 an additional two-year period commencing on July 1, 2012 and terminating on June 30, 2014. Mr. Roswarski moved for approval. Mr. Heide seconded. Motion Carried. PUBLIC COMMENT There was none. ADJOURN With no further business to come before the Board, Mr. Roswarski moved to adjourn. Mr. Heide seconded. Motion carried. The time being 1:53 pm John Knochel T.E.R.F. Board Chairman Minutes written by Mindy Miller, 1st Deputy Clerk, City of Lafayette. A digital audio recording of this meeting is available in the Lafayette City Clerk’s Office.