City Council

Mayor Mark S. Nexsen Lake Havasu City Vice Mayor Don Callahan Lake Havasu City Police Facility Councilmember Crystal Alger 2360 McCulloch Blvd North Councilmember Dean Barlow Councilmember Donna Brister Regular Meeting Minutes - Final Lake Havasu City, Arizona 86403 www.lhcaz.gov Councilmember Jeni Coke Councilmember David McAtlin City Council Tuesday, March 25, 2014 6:00 pm Regular Meeting 1. CALL TO ORDER Mayor Nexsen called the meeting to order at 6:00 p.m. 2. INVOCATION: Reverend Lisa Goforth, Grace Episcopal Church Reverend Lisa Goforth of the Grace Episcopal Church gave the invocation. 3. PLEDGE OF ALLEGIANCE The mayor led in the Pledge of Allegiance. 4. ROLL CALL Mayor Nexsen said he had an opportunity today to speak with Vice Mayor Callahan who is making progress and hopes to be back soon. Present: 6- Mayor Mark S. Nexsen, Councilmember Dean Barlow, Councilmember Crystal Alger, Councilmember Donna Brister, Councilmember Jeni Coke and Councilmember David McAtlin Absent: 1- Vice Mayor Don Callahan 5. CALL TO THE PUBLIC Mr. Tom Quigley, property owner, requested that the City Council place an item on the agenda for the next City Council meeting for discussion and possible action regarding the removal of the word “balloon” from Lake Havasu City Code Section §9.16.160. 6. CONSENT AGENDA 6.1 ID 14-0172 Approval of March 11, 2014, Work Session and Regular Meeting Minutes Lake Havasu City Page 1 Printed on 5/23/2014 City Council Regular Meeting Minutes - March 25, 2014 Final 6.2 ID 14-0163 Recommended Approval of a Special Event Liquor License Application for the Mountain Bike Rally/Race on November 29, 2014, at 7260 Dub Campbell Parkway / Nagel 6.3 ID 14-0164 Recommended Approval of a Special Event Liquor License Application for the Our Community Cares Fundraiser to benefit Mark Talley and Erin Engel on April 19, 2014, at 7260 Dub Campbell Parkway / Nagel 6.4 ID 14-0167 Adopt Resolution No. 14-2805 Renewing Cooperative Fire Rate Agreement with the Arizona State Forester’s Office 6.5 ID 14-0170 Call for Executive Session Pursuant to A.R.S. 38-431.03(A) 5:00 p.m. Tuesday, April 8, 2014. Councilmember McAtlin moved to approve the Consent Agenda as presented, seconded by Councilmember Barlow, and carried by the following vote: Aye: 6 - Mayor Nexsen, Councilmember Barlow, Councilmember Alger, Councilmember Brister, Councilmember Coke and Councilmember McAtlin Absent: 1 - Vice Mayor Callahan 7. CORRESPONDENCE, COMMUNICATIONS, PETITIONS, ANNOUNCEMENTS, CITY MANAGER REPORT 7.1 ID 14-0171 Announce Vacancies on Lake Havasu City Boards, Committees, and Commissions City Clerk Kelly Williams announced the current vacancies for various Lake Havasu City Boards, Committees, and Commissions. 7.2 ID 14-0169 City Manager’s Report City Manager Charlie Cassens reported on the following: • There are a number of blue and white Cessna 172s at the Airport being flown by approximately 30 Air Force Academy Cadets, who are here doing exercises and have expressed an interest in coming back with about 100 cadets in a year for a Western Regional Six University Flight Competition. • Lake Havasu City has hired Clarion & Associates to work closely with staff to prepare a comprehensive update of the Development Code and target updates of the General Plan to better guide future development of the city. The project is scheduled to be completed by the summer of 2015. The first public input meeting with the Clarion Team and City Officials is scheduled for 6 p.m., Tuesday, April 1, 2014, in the City Council Chambers at the Lake Havasu City Police Department. Lake Havasu City Page 2 Printed on 5/23/2014 City Council Regular Meeting Minutes - March 25, 2014 Final • The Carrousel has been listed on the City’s online auction site since March 14, 2014, and will close on April 7, 2014. Twelve bids have been received thus far with the highest bid at $15,200. • A recent report released from Movoto Real Estate ranked the top 10 safest places in Arizona by analyzing FBI crime statistics for every city with a population of 10,000 or more. He said Lake Havasu City was listed as #10. 8. PUBLIC HEARINGS 8.1 ID 14-0123 Series #06 Liquor License, R Bar & Grill, 3185 Maricopa Avenue/Shetler-Smith Ms. Williams advised that Leigh Anne Shetler-Smith applied for a Series #06 bar liquor license for R Bar & Grill, located at 3185 Maricopa Avenue. She said all posting requirements have been met, all fees have been paid, and no objections were received. Ms. Williams added that a liquor license was previously held at this location. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Barlow moved to recommend that the Arizona Department of Liquor Licenses & Control approve a Series #06 liquor license for R Bar & Grill, 3185 Maricopa Avenue, seconded by Councilmember Brister, and carried by the following vote: Aye: 6 - Mayor Nexsen, Councilmember Barlow, Councilmember Alger, Councilmember Brister, Councilmember Coke and Councilmember McAtlin Absent: 1 - Vice Mayor Callahan 8.2 ID 14-0031 Adopt Resolution No. 14-2803 Approving IGA with ADOT for the Design of Swanson Avenue Roadway Improvements, Project No. ST2860, Utilizing Federal Highway Administration and Highway User Revenue Funds Operations Director Gary Parsons advised that approximately one year ago the City Council approved the Planning Assistance for Rural Areas (PARA) McCulloch Corridor Study. He said staff was notified by the Western Arizona Council of Governments (WACOG) that some design funding money was moved up in the schedule that comes with a local match requirement of 5.7 percent. Mr. Parsons noted that there have been some concerns about turning Swanson Avenue into a one way street or putting in roundabouts that were expressed at the public meetings during the PARA Study. He said the Arizona Department of Transportation (ADOT) will be bringing in a consultant who will do the engineering and design work on Swanson Avenue between Acoma and Smoketree and he is also hoping to form an ad-hoc committee that would assist State staff by providing public input. Mr. Parsons added that with the City Council’s direction a Councilmember Lake Havasu City Page 3 Printed on 5/23/2014 City Council Regular Meeting Minutes - March 25, 2014 Final may sit on that ad-hoc committee. He further added that once the funding is complete the project would be classified as “shovel ready.” He said, while the funding is not scheduled until late 2017 or 2018 for construction, once a project becomes “shovel ready” if funds fall out of another project the City would be eligible to receive those funds. Project Manager Rich Wells reviewed a slide presentation outlining the recommendations from the PARA Study. Councilmember Barlow asked if this project was to widen Swanson Avenue, to which Mr. Wells replied that the study recommended for most of the roadway to be two lanes with pedestrian and bike additions. He said the intersections would probably be widened to facilitate the turn movements. Councilmember Alger asked if this project would include some sections of Mesquite Avenue, to which Mr. Wells replied no, only Swanson Avenue. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Brister moved to adopt Resolution No. 14-2803 approving and authorizing the Mayor to execute an Intergovernmental Agreement with ADOT for the design of Swanson Avenue Roadway Improvements Project No. ST2860, utilizing Federal Highway Administration and Highway User Revenue funding, seconded by Councilmember McAtlin, and carried by the following vote: Aye: 6 - Mayor Nexsen, Councilmember Barlow, Councilmember Alger, Councilmember Brister, Councilmember Coke and Councilmember McAtlin Absent: 1 - Vice Mayor Callahan 8.3 ID 14-0168 Accept Grant of Easement from Lake Havasu Unified School District for Construction of Traffic Signal at Kiowa and Palo Verde, in front of Lake Havasu High School, Project No. ST2630 Maintenance Services Division Manager Mark Clark advised that this item is to accept a Grant of an Easement from the Lake Havasu Unified School District. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Barlow asked if there would be any changes to the new crosswalk after the traffic signal was installed, to which Mr. Clark replied no. Mr. Clark added that after the traffic signal is in, the double lane configuration would be completely removed from that intersection. There was further discussion regarding the costs associated with the traffic signals. Mr. Clark stated that the project went out to bid and the equipment was purchased through the Lake Havasu City Page 4 Printed on 5/23/2014 City Council Regular Meeting Minutes - March 25, 2014 Final State bid that eliminated a lot of mark-up. He said the bid for the foundations and poles came in around $99,000, and and then with the purchase of the direct equipment at about $100,000. Mr. Clark noted that there would be enough money in the budget to repave from Monaco Lane to Cisco Drive. Councilmember McAtlin moved to accept the Grant of Easement from Lake Havasu Unified School District for the Intersection Improvements Project (ST2630) at Kiowa and Palo Verde for the construction of a traffic signal, seconded by Councilmember Alger, and carried by the following vote: Aye: 6 - Mayor Nexsen, Councilmember Barlow, Councilmember Alger, Councilmember Brister, Councilmember Coke and Councilmember McAtlin Absent: 1 - Vice Mayor Callahan 8.4 ID 14-0173 Approve Expenditures Anticipated to Exceed $40,000 for One (1) 2015 Chevrolet Silverado Utilizing the Cooperative Purchase-State Bid Mr. Clark stated that this is the continuation of the vehicle replacement purchases for this year. He said the actual purchase of this vehicle would be $32,000, but because staff has purchased more than $40,000 from this specific vendor it requires City Council approval. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Barlow moved to approve the purchase of one (1) Chevrolet Silverado 3500 Chassis 4WD 12’ Flat Bed and Crane Reinforcement from Courtesy Chevrolet, for a total that may exceed $40,000 and utilize the Arizona State Procurement Office Contracts as applicable, seconded by Councilmember Coke, and carried by the following vote: Aye: 6 - Mayor Nexsen, Councilmember Barlow, Councilmember Alger, Councilmember Brister, Councilmember Coke and Councilmember McAtlin Absent: 1 - Vice Mayor Callahan 8.5 ID 14-0160 Approve Sole Source Purchase from Serpentix for a Screenings/Grit and Belt Press Solids One-Piece Conveyor System for Mulberry Treatment Plant Wastewater Manager Doug Thomas advised that the item before the City Council is to replace a three-piece conveyor system that moves the screened solids and the dewatered solids at the Mulberry Treatment Plant into a dump truck. He said it was originally designed to be a three belt system but staff found a manufacturer that moves everything with one single belt. He said because it is cheaper, he recommended a sole source purchase for this equipment. Lake Havasu City Page 5 Printed on 5/23/2014 City Council Regular Meeting Minutes - March 25, 2014 Final There was discussion regarding the three belt system versus the one belt system. Mr. Thomas said the three belt system uses three separate conveyor belts with three separate drive motors to drive each belt. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Alger moved to approve the sole source purchase of the Screenings/Grit and Belt Press Solids One-piece conveyor system for the Mulberry Treatment Plant from the Serpentix Conveyor Corporation in the amount of $75,875 plus freight charges, seconded by Councilmember McAtlin, and carried by the following vote: Aye: 6 - Mayor Nexsen, Councilmember Barlow, Councilmember Alger, Councilmember Brister, Councilmember Coke and Councilmember McAtlin Absent: 1 - Vice Mayor Callahan 8.6 ID 14-0175 Award Bid: Fiber Optics Connectivity, Project No. ND1020 Information Technology Manager Jonathan Baskette advised that this item is part of the ongoing City wide IT infrastructure upgrade and is funded through the Infrastructure Borrowing Agreement Project No. ND1020. He said the approval of this project would award Alpine Communications a contract to use all of the existing fiber optic cable that runs down Highway 95. He said once the fiber optics is connected, the City will have full connectivity of the network from the Airport to the Sweetwater Pumping Station. He added that by connecting the fiber optics there would be a lot of expansion opportunities in the future to not only bring the City sites on line with the city wide network but also for Public Safety and the Operations Department mobile systems. He added that this would also provide a junction box in the new business park for future expansion of the network connectivity for internet and anything else staff would want to push out to the business park. Mr. Baskette noted that the bid also includes breakdowns in the event additional fiber optics work is needed. He stated that since the bids were received, staff discovered many of the network issues are due to cabling that runs from the Police Department to City Hall. He said it is receiving a lot of degradation based on the length of the fiber optics because it is too long for the specified requirements. Mr. Baskette said staff would be requesting an additional $10,000 at the next Council meeting for that project. Mr. Cassens introduced Mr. Baskette as the City’s new Information Technology Manager. Councilmember Alger said Mr. Baskette had stated there was a project moving forward for about $10,000 and wondered what else was left besides the fiber optics, to which Mr. Baskette explained that there are upgrades to the network infrastructure, as well as some Wi-Fi upgrades and the Lake Havasu City Page 6 Printed on 5/23/2014 City Council Regular Meeting Minutes - March 25, 2014 Final personal computer refresh program. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Coke moved to award this contract to Alpine Communications for an amount of $41,034.29, including taxes, seconded by Councilmember Brister, and carried by the following vote: Aye: 6 - Mayor Nexsen, Councilmember Barlow, Councilmember Alger, Councilmember Brister, Councilmember Coke and Councilmember McAtlin Absent: 1 - Vice Mayor Callahan 9. CURRENT EVENTS Councilmember Brister reported that the 50th Anniversary of the Vietnam War Commemorative Partnership will be holding an event at the SARA Park Rodeo Grounds on Saturday, March 29, 2014, to thank Vietnam Veterans, their families, and all veterans for their service. 10. CALL TO THE PUBLIC There were no requests to address the Council. 11. FUTURE MEETINGS Tuesday, April 8, 2014 @ 6:00 p.m. - Regular Meeting Tuesday, April 22, 2014 @ 5:00 p.m. - Work Session Tuesday, April 22, 2014 @ 6:00 p.m. - Regular Meeting 12. FUTURE AGENDA ITEMS Councilmember Alger requested that Mr. Quigley’s request to remove “balloon” from the City Code be placed on a future agenda. 13. ADJOURN Upon motion by Councilmember Barlow and seconded, the meeting adjourned at 6:36 p.m. CERTIFICATION I hereby certify that the foregoing is a full and true copy of the Regular Meeting Minutes of the Lake Havasu City Council held on the 25th day of March 2014. I further certify that the meeting was duly called and posted, and that a quorum was present. ____________________________________ Lake Havasu City Page 7 Printed on 5/23/2014 City Council Regular Meeting Minutes - March 25, 2014 Final Kelly Williams, City Clerk Lake Havasu City Page 8 Printed on 5/23/2014