City Council

Lake Havasu City Mayor Mark S. Nexsen Vice Mayor Don Callahan Lake Havasu City Police Facility Councilmember Crystal Alger 2360 McCulloch Blvd North Councilmember David McAtlin Regular Meeting Minutes - Final Lake Havasu City, Arizona 86403 www.lhcaz.gov Councilmember Dean Barlow Councilmember Donna Brister Councilmember Jeni Coke City Council Tuesday, July 22, 2014 6:00 PM Regular Meeting 1. CALL TO ORDER Mayor Nexsen called the meeting to order at 6:00 p.m. 2. INVOCATION: Pastor Kay Zimmerman, City on a Hill Ministries Pastor Kay Zimmerman, City on a Hill Ministries, gave the invocation. 3. PLEDGE OF ALLEGIANCE The mayor led in the Pledge of Allegiance. 4. ROLL CALL Present: 7- Mayor Mark S. Nexsen, Councilmember Dean Barlow, Councilmember Crystal Alger, Councilmember Donna Brister, Vice Mayor Don Callahan, Councilmember Jeni Coke and Councilmember David McAtlin 5. CALL TO THE PUBLIC There were no requests to address the City Council. 6. CONSENT AGENDA 6.1 ID 14-0379 Approval of July 8, 2014, City Council Regular Meeting Minutes 6.2 ID 14-0392 Amend July 9, 2013, City Council Regular Meeting Minutes 6.3 ID 14-0371 Adopt Resolution No. 14-2852 Abandoning the Westerly 5-foot by 101-foot Portion of the 10-foot by 105-foot Public Utility and Drainage Easement Along the Eastern Property Line of Lot 2, of Tract 135E, Block Lake Havasu City Page 1 Printed on 8/13/2014 City Council Regular Meeting Minutes - July 22, 2014 Final 5 and the northerly 5-foot by 81-foot Portion of the 10-foot by 95-foot Public Utility and Drainage Easement Along the southerly Property Line of Tract 135E, Block 5, Lot 2/ APL Surveying 6.4 ID 14-0370 Approve Base Station Agreement with Havasu Regional Medical Center, LLC 6.5 ID 14-0377 Recommend Approval of a Special Event Liquor License Application for the Concerts in the Park Recreation Fundraiser on October 3, 10, 17, & 24, 2014, at 1340 McCulloch Boulevard 6.6 ID 14-0378 Recommend Approval of a Special Event Liquor License Application for the Interagency Council Recognition of Veterans on September 11, 2014, 1425 McCulloch Boulevard / Eigenbrodt 6.7 ID 14-0382 Call for Executive Session Pursuant to A.R.S. 38-431.03(A) 5:00 p.m. Tuesday, August 12, 2014 Councilmember McAtlin moved to approve the Consent Agenda as presented, seconded by Councilmember Callahan, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Alger, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke and Councilmember McAtlin 7. CORRESPONDENCE, COMMUNICATIONS, PETITIONS, ANNOUNCEMENTS, CITY MANAGER REPORT 7.1 ID 14-0380 Announce Vacancies on Lake Havasu City Boards, Committees, and Commissions City Clerk Kelly Williams announced the current vacancies for various Lake Havasu City Boards, Committees, and Commissions. 7.2 ID 14-0381 City Manager’s Report City Manager Charlie Cassens reported on the following:  The city has launched a new website that will provide detailed information relating to utility bills, sewer loans, airport hangar fees, and miscellaneous account fees that people pay to the city. The website will be available in a couple of weeks through an application called GovNow.  A thank you card was received from Search and Rescue for the $1,000 grant they received from the City.  There were three retirees this last quarter: Ted Whitall from the Courts retired with 18 years of service; Creta Ostashay from Transit retired with 17 years of service; and Henry Brooks from Maintenance Services retired with 9 years of service. Lake Havasu City Page 2 Printed on 8/13/2014 City Council Regular Meeting Minutes - July 22, 2014 Final  There will be nighttime road closures between the hours of 4:00 p.m. and 6:00 a.m. at the intersection of Palo Verde Boulevard South and Kiowa Boulevard South on July 22nd & 23rd for milling and paving work. During the daytime hours traffic will be slowed through the intersection and motorists are encouraged to use alternative routes. Upon completion of the paving work, crews will place new striping and signage to facilitate the activation of the traffic signal by the start of school on August 4th. He thanked the crew for meeting the construction schedule.  The millings from the high school intersection will be rolled along the east side of London Bridge Road from Sailing Hawks Drive North to the City Limits at Desert Hills to create a shoulder for pedestrians and bicycles. London Bridge Road will be closed July 22nd and the northbound lane of London Bridge Road will remain closed on July 23rd & July 24th to allow work crews to treat the millings with chip seal. Exercise caution when driving through the construction area and use alternate routes when possible.  The City logo has been added to the Rotary Park Monument.  City crews will start the annual underwater weed harvesting program this week in the Channel and along the beach areas of Rotary Park and London Bridge Beach. The harvester works at a slow pace cutting the weeds and removing them from the water using a conveyor belt. Boaters are cautioned to not get near the harvester and allow it a wide area for operation.  The City’s online auction for surplus equipment the City has retired closes next week. Information on how to participate in the auctions is available on the City’s website www.lhcaz.gov or at www.publicsurplus.com.  Since the last report of July 8, 2014, Code Enforcement staff has received 26 new complaints, performed 34 initial complaint inspections, 67 re-inspections, sent 13 violation notices, and closed 39 cases. There are currently 74 active and open cases.  For Fiscal Year 2014 ending June 30th, the Wastewater Division had a combined influent flow of 1,343,310,000 gallons of wastewater to the three treatment plants.  Registration for the Lake Havasu City After School Program is currently being accepted at the Aquatic Center. Children attending Kindergarten through grade six are eligible to participate in structured and fun activities in a safe, supervised environment. For more information contact the Recreation Division at 928-453-8686 or visit the City’s website to register at www.lhcaz.gov/aquaticcenter.  The next Coffee with the Mayor is scheduled for Saturday, August 2nd at the Bagel Bin from 8:30 a.m. to 10:00 a.m. Residents are encouraged to attend to express any issues, concerns or questions.  Staff received a high temperature advisory from the United States Weather Service that 120 degree days are on the way. Mayor Nexsen said he and Councilmember Barlow received a call while on the radio about the project on London Bridge Road. He said it was described to them that they were expanding it to four lanes. Mr. Cassens said the street will be widened and the center strip relocated to the new center but the street will certainly not be widened to four lanes. Lake Havasu City Page 3 Printed on 8/13/2014 City Council Regular Meeting Minutes - July 22, 2014 Final 8. PUBLIC HEARINGS 8.1 ID 14-0351 Series #12 Liquor License, Octane Wine Garage, 2198 McCulloch Boulevard/Nations Ms. Williams said staff recommends that the City Council recommend approval of a Series #12 liquor license for Octane Wine Garage, 2198 McCulloch Boulevard. She said all posting requirements have been met, all fees have been paid, and no objections were received. Mrs. Williams noted that this location is properly zoned for a liquor license. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Coke moved to recommend that the Arizona Department of Liquor Licenses & Control approve a Series #12 liquor license for Octane Wine Garage, 2198 McCulloch Boulevard, seconded by Councilmember Brister, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Alger, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke and Councilmember McAtlin 8.2 ID 14-0367 Series #12 Liquor License, Blue Baron, 5600 North Highway 95 #6/Leonard Ms. Williams said staff recommends that the City Council recommend approval of a Series #12 liquor license for Blue Baron, 5600 North Highway 95 #6. She said all posting requirements have been met, all fees have been paid, and no objections were received. She added that a liquor license was previously held at this location. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Barlow moved to recommend that the Arizona Department of Liquor Licenses & Control approve a Series #12 liquor license for Blue Baron, 5600 North Highway 95 #6, seconded by Councilmember Callahan, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Alger, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke and Councilmember McAtlin 8.3 ID 14-0368 Adopt Resolution No. 14-2851 Appointing Member(s) to the Airport Advisory Board Ms. Williams stated that the City Clerk’s office received two applications requesting consideration for reappointment to the Airport Advisory Board, one as a regular non-pilot member and the other Lake Havasu City Page 4 Printed on 8/13/2014 City Council Regular Meeting Minutes - July 22, 2014 Final as a regular pilot member. She added that these appointments are needed to fill one regular non-pilot member and one regular pilot vacancy that expired July 1, 2014. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Alger moved to adopt Resolution No. 14-2851 appointing one regular pilot member, Mr. Mark McKenna, and one regular non-pilot member, Mr. Louis Worthy, to the Airport Advisory Board for a term ending June 30, 2017, seconded by Councilmember McAtlin, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Alger, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke and Councilmember McAtlin 8.4 ID 14-0376 Adopt Resolution No. 14-2853 Bureau of Reclamation Water Conservation Fields Services Grant Agreement Operations Director Gary Parsons advised that before the City Council was a request to adopt a Field Services Water Conservation Grant from the Bureau of Reclamation. He said this grant is very important for Lake Havasu City for the effluent water program. He said there is a pipeline that comes out of the North Plant that runs down and services the Refuge Golf Course. He stated with this grant staff would be looking at design and what components would be needed to expand that pipeline to be able to service effluent water for the Highway 95 landscaping, London Bridge Beach, Rotary Park, with future possible sites of Nautilus School, ASU Campus and perhaps Jack Hardie Park. He said for every acre feet of effluent water that is used for landscaping, that does not come off the City’s allotment for the Colorado River water. He added the grant was for $93,500 with a local match requirement. Councilmember Barlow stated that the Council has talked a number of times about extending that line out to SARA Park and wondered if there would have to be another study to extend it out from where the line would stop. Mr. Parsons stated the line Councilmember Barlow was talking about is the Western Arizona Power Administration lines that go through the upper part of the City. He said staff has been in discussion with the City Manager regarding running an effluent line from the North Regional Treatment Plant through a few pump stations to the top of the city and then let it gravity feed down to SARA Park. He added that could also service a number of the schools such as, Jamaica Elementary, Havasupai Elementary, and Starline Elementary because it would be all gravity fed from that point. Mr. Parsons said it would not be feasible for the line that currently services the Refuge Golf Course to run out to SARA Park. Councilmember Barlow stated, so there does not have to be another study to extend the line, to which Mr. Parsons explained this was for design work to advise staff what components would be required, how much elevation changes there would be, and what kind of relay pump stations would be required in order to get the effluent to where the line currently Lake Havasu City Page 5 Printed on 8/13/2014 City Council Regular Meeting Minutes - July 22, 2014 Final ends to those locations. Councilmember Callahan asked if this project was in the budget, to which Mr. Parsons replied yes. He explained that part of the City’s match of $93,500 will come from in-kind match using staff salaries and benefits in the amount of $16,311.10. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Callahan moved to adopt Resolution No. 14-2853 approving the Conservation Field Services Grant Agreement with the Bureau of Reclamation and authorizing the City Manager to execute the Agreement on behalf of the City, seconded by Councilmember Barlow, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Alger, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke and Councilmember McAtlin 8.5 ID 14-0372 Adopt Ordinance No. 14-1114 Request for a Rezoning of APN 120-03-063; 2000 Victoria Farms Rd. from A-1, Limited Agricultural to M-2, Heavy Manufacturing District Senior Planner Stuart Schmeling advised that the subject property is located on the north end of town at 2000 Victoria Farms Road. He added that the parcel is approximately 9 ½ acres and the General Plan future land use maps and policies support this re-zoning. He said the area is primarily M-1P or M-2. Mayor Nexsen opened the public hearing. Mr. Mike Dagon, owner of the property, addressed the Council and said he was present to answer any questions. Councilmember Alger asked what Mr. Dagon planned on building on the property, to which Mr. Dagon replied that he did not have any plans at this time. There being no further comments, Mayor Nexsen closed the public hearing. Councilmember McAtlin moved to adopt Ordinance No. 14-1114 rezoning the 9.49 acre property from A-1, Limited Agricultural to M-2, Heavy Manufacturing, seconded by Councilmember Alger, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Alger, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke and Councilmember McAtlin 8.6 ID 14-0366 Award Sole Source Purchase for Badger Water Meters to National Meter & Automation, Inc. Lake Havasu City Page 6 Printed on 8/13/2014 City Council Regular Meeting Minutes - July 22, 2014 Final Water Division Manager Chuck Michalski said this was an annual request for a sole source purchase for Badger water meters from National Meter & Automation, Inc. He added that they are the sole source provider in Arizona. Mayor Nexsen asked for a price comparison from the previous year, to which Mr. Michalski said the meters had gone up six percent from the previous year. Councilmember Callahan asked why staff could not go outside of Arizona to get a bid on the meters, to which Mr. Michalski replied that with any other procurement, some of the vendors have a certain territory that they supply. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Callahan moved to award the Sole Source Purchase for Badger Water Meters to National Meter & Automation, Inc., seconded by Councilmember Coke, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Alger, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke and Councilmember McAtlin 9. CURRENT EVENTS Councilmember Alger said the Airport has been going through a few maintenance issues with regard to the tarmac and PAPI Runway but hoped to be back online soon. She added that they are currently working on their annual air show and to direct any suggestions to Airport Supervisor Steve Johnston or Administrative Specialist Terrie Haas. Councilmember Barlow asked Mr. Cassens if he had been in contact with the School District regarding their meeting schedule, to which Mr. Cassens repled that he had not spoken to them directly. Mayor Nexsen said he spoke with School Board Chairman Jo Navaretta and she stated that she was going to broach that subject with her board to change their meetings to the third Tuesday of the month. Mayor Nexsen added that the League of Arizona Cities and Towns Annual Conference will be coming up and he would be heading the Resolutions Committee. He said all the resolutions that the Tri-City Council suggested passed through the first subcommittee to be accepted by the League. He said hopefully, the other 91 cities and towns will also join in and help move those resolutions along and hopefully into legislation as time goes on. 10. CALL TO THE PUBLIC There were no requests to address the City Council. 11. FUTURE MEETINGS Lake Havasu City Page 7 Printed on 8/13/2014 City Council Regular Meeting Minutes - July 22, 2014 Final Tuesday, August 12, 2014 @ 6:00 p.m. – Regular Meeting Tuesday, August 26, 2014 @ 6:00 p.m. – Regular Meeting - Canceled 12. FUTURE AGENDA ITEMS Councilmember Alger requested an item to formally discuss the rainy day fund and assign specific uses of the fund. Mayor Nexsen stated he did not know about specific uses but certainly only under certain ways that it would be accessed. Councilmember Alger also requested additional Police Department enforcement at Site Six during holiday weekends. 13. ADJOURN Upon motion by Councilmember Barlow and seconded, the meeting adjourned at 6:34 p.m. CERTIFICATION I hereby certify that the foregoing is a full and true copy of the Regular Meeting Minutes of the Lake Havasu City Council held on the 22nd day of July, 2014. I further certify that the meeting was duly called and posted, and that a quorum was present. ____________________________________ Kelly Williams, City Clerk Lake Havasu City Page 8 Printed on 8/13/2014