City Council

Lake Havasu City Mayor Mark S. Nexsen Vice Mayor Don Callahan Lake Havasu City Police Facility Councilmember Crystal Alger 2360 McCulloch Blvd North Councilmember David McAtlin Regular Meeting Minutes - Final Lake Havasu City, Arizona 86403 www.lhcaz.gov Councilmember Dean Barlow Councilmember Donna Brister Councilmember Jeni Coke City Council Tuesday, September 9, 2014 6:00 PM Regular Meeting 1. CALL TO ORDER Mayor Nexsen called the meeting to order at 6:00 p.m. 2. INVOCATION: Pastor Lan Blair, Sr., Abundant Grace Church Pastor Lan Blair, Sr., from the Abundant Grace Church, gave the invocation. 3. PLEDGE OF ALLEGIANCE 4. ROLL CALL Present: 7- Mayor Mark S. Nexsen, Councilmember Dean Barlow, Councilmember Crystal Alger, Councilmember Donna Brister, Vice Mayor Don Callahan, Councilmember Jeni Coke and Councilmember David McAtlin 5. CALL TO THE PUBLIC There were no requests to address the City Council. 6. CONSENT AGENDA 6.1 ID 14-0418 Approval of the August 12, 2014, City Council Special Meeting Minutes, Work Session Meeting Minutes, and Regular Meeting Minutes 6.2 ID 14-0305 Adopt Resolution No. 14-2831 Approving Lease Agreement with the Lake Havasu Metropolitan Planning Organization for Office Space at Lake Havasu City Transit Building 6.3 ID 14-0444 Ratify Amendment No. 1 to Grant Agency Agreement with the Social Services Interagency Council of Lake Havasu City for Veteran Services 6.4 ID 14-0433 Adopt Resolution No. 14-2858 Abandoning the southern 10-foot by Lake Havasu City Page 1 Printed on 9/26/2014 City Council Regular Meeting Minutes - September 9, 2014 Final 81.45-foot Portion of the 10-foot by 111.45-foot Public Utility and Drainage Easement along the western property line of Tract 124, Block 6, Lot 32/ Dale and Kathy DeClark applicant 6.5 ID 14-0434 Adopt Resolution No. 14-2859 Abandoning the southeastern most 5-foot by 70-foot Portion of the 10-foot by 100-foot Public Utility and Drainage Easement Along the northerly Property Line of Tract 2133, Block 15, Lot 3/ Raul and Sandra Guedea 6.6 ID 14-0400 Recommend Approval of a Special Event Liquor License Application for the Relics & Rods 37th Annual Run to the Sun on October 17 & 18, 2014, at 1477 Queens Bay / White 6.8 ID 14-0458 Recommend Approval of a Special Event Liquor License Application for the Marine Corps Auxiliary Fundraiser on October 4, 2014, at 7200 Dub Campbell Parkway / Walker 6.9 ID 14-0460 Recommend approval of a Special Event Liquor License Application for the Chillin 'n Swillin Event on November 8, 2014, at 1400 Smoketree Avenue S. / Gutierrez 6.10 ID 14-0459 Recommend approval of a Special Event Liquor License Application for the Lucas Oil Thunder on the River Event on October 10, 11 & 12, 2014, 1400 S. Smoketree / Eigenbrodt 6.11 ID 14-0421 Call for Executive Session Pursuant to A.R.S. 38-431.03(A) 4:00 p.m. Tuesday, September 23, 2014 Councilmember McAtlin moved to approve the Consent Agenda as presented with exception to Item 6.7 which was removed for separate discussion, seconded by Councilmember Barlow, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Alger, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke and Councilmember McAtlin 6.7 ID 14-0457 Recommend Approval of a Special Event Liquor License Application for the Lighthouse Club Birthday Barbecue on October 15, 2014, at 314 London Bridge Road / Walker Councilmember Coke recused herself from participating and voting on this item. Councilmember McAtlin moved to approve Item 6.7 as presented, seconded by Councilmember Callahan, and carried by the following vote: Lake Havasu City Page 2 Printed on 9/26/2014 City Council Regular Meeting Minutes - September 9, 2014 Final Aye: 6 - Mayor Nexsen, Councilmember Barlow, Councilmember Alger, Councilmember Brister, Vice Mayor Callahan and Councilmember McAtlin Abstain: 1 - Councilmember Coke 7. CORRESPONDENCE, COMMUNICATIONS, PETITIONS, ANNOUNCEMENTS, CITY MANAGER REPORT 7.1 ID 14-0404 Arizona Department of Transportation (ADOT) Public Affairs Presentation - Mr. Julian Avila Mr. Julian Avila, ADOT Office of Public Affairs, said he was before the Council to give an update with regards to what they have been doing at the Office of Public Affairs. He stated that the following presentation was developed after Governor Jan Brewer and Director John Halikowski had a discussion on ADOT’s fiscal aspect and how that is impacting their ability to deliver projects throughout the State. He said more importantly, they needed to go out and not only provide this information to municipalities and local elected leadership, but also to the business community and public in general. Mr. Avila reviewed the following: • Transportation benefits everyone in the State. • Reduction in revenue has impacted ADOT’s ability to deliver projects throughout the State. • Transportation or infrastructure is connected to economic development and jobs in the State. • Studies have proven any dollar invested in infrastructure has given a $5 return on investment. • It takes both State and Federal dollars to fund the Highway User Revenue Fund (HURF). • Of the $285 million going into the HURF Fund, $260 is going toward preservation and maintenance of the system with $25 million going for new projects. • Arizona is in a good position geographically as we stand between California and Texas with trillion dollar gross domestic products and ports that ship all over the world. • To take advantage of the geographic perspective, Arizona needs to build everything to its maximum capacity to support all of the demands for commerce. • HURF Funds that are designated for infrastructure are being used for other things in the State. • Private sector needs to be opened minded when measures come forward that are not looked at favorably as their industries and commerce are dependent on the infrastructure system. 7.2 ID 14-0456 Quarterly Investment Report at June 30, 2014 Mayor Nexsen noted that this item was for informational purposes only. 7.3 ID 14-0449 FY 2013-14 4th Quarter Reports of Contracted Agencies Mayor Nexsen noted that this item was for informational purposes only. Lake Havasu City Page 3 Printed on 9/26/2014 City Council Regular Meeting Minutes - September 9, 2014 Final 7.4 ID 14-0453 FY 2013-14 4th Quarter Reports of Grant Agencies Mayor Nexsen noted that this item was for informational purposes only. 7.5 ID 14-0419 Announce Vacancies on Lake Havasu City Boards, Committees, and Commissions City Clerk Kelly Williams announced the current vacancies for various Lake Havasu City Boards, Committees, and Commissions. 7.6 ID 14-0420 City Manager’s Report City Manager Charlie Cassens reported on the following:  The kitchen remodel at the Aquatic Center Community Center is proceeding and is expected to be complete on September 19th. The remodel consists of an enlarged floor area and additional appliances including a commercial range hood.  The Transit Voucher Program Request for Proposals is out to the shuttle companies recruiting them to bid on a contract with the City to work with the shuttle vouchers through Interagency and the City. The closing date for the proposals to be remitted to the City is September 22nd.  Lake Havasu City invites the public to celebrate another National Public Lands Day event on Saturday, September 27th. The event will be held at “That Beach” located along the northwest area of the Island between Crazyhorse Campground and the lighthouse north of Site Six. Kickoff and registration begins at 7:00 a.m. with activities to last until noon. There will be a free lunch for all volunteers. For more information and to pre-register, contact Gary Parsons at 453-6455. Pre-registration for groups and organizations is highly recommended.  Since the last report of August 12, 2014, Code Enforcement staff has received 44 new complaints, performed 44 initial complaint inspections, 92 re-inspections, sent 27 violation notices, and closed 55 cases. There are currently 46 active and open cases.  Five Lake Havasu High School students attended the League of Arizona Cities and Towns Youth Program with Council in August: Hannah Sweeney, Lexy Arevalo, Carly Arevalo, Courtney Harrold, and Stephanie Nelson. They represented the City very well and were very active participating in the youth session and activities and interacting with the local and state elected officials, and also representing Tri-City Council. Not only did the students attend the youth program, but they also toured the State Capitol, listened to Senator John McCain speak, attended a few concurrent sessions, and participated in the Showcase of Cities and Towns. City Council and staff were impressed with their participation and presence.  Lake Havasu City government has a cable TV channel, Channel 4. Thanks to the efforts of volunteer Bill Boyer, the City has a full 24 hours of scheduling on the City Cable Channel 4 that not only includes the City Council Meetings both live and re-broadcast, but also broadcasts the Airport Advisory Board, the re-broadcast of the Mohave County Board of Supervisors meetings, the Airport Advisory Board, the Planning & Zoning meetings, and the Parks & Recreation meetings. In addition other programs are available. Lake Havasu City Page 4 Printed on 9/26/2014 City Council Regular Meeting Minutes - September 9, 2014 Final  September 11th there will be a Rededication Ceremony of the 9/11 Memorial at London Bridge Beach at 9:00 a.m.  September 11th the 6th Annual Pineapple Race will be held at the Bridgewater Channel at 5:00 p.m.  September 17th the Jordan World Circus will be held at SARA Park at 7:00 p.m.  September 18th the Street Scene Car Show will be held on McCulloch Boulevard at 3:30 p.m.  September 20th the Bash on the Bridge Smart Car Club will be held on the London Bridge at 12:00 p.m.  September 20th the Color Your Sole 5K run will be held from London Bridge Beach to Rotary Park beginning at 8:00 a.m. 8. PUBLIC HEARINGS 8.1 ID 14-0464 Class “A” Bingo License Application, Havasu Masonic Lodge No. 64, 186 London Bridge Road Ms. Williams advised that Mr. Keith McCormack, applicant for Havasu Masonic Lodge No. 64, applied for a Class “A” Bingo License to be held twice a month on Monday evenings at 6:00 p.m., at 186 London Bridge Road (Knights of Columbus). Ms. Williams noted that all fees have been paid and no objections were received. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Barlow moved to recommend that the Arizona Department of Revenue approve a Class “A” Bingo License for the Havasu Masonic Lodge No. 64, seconded by Councilmember Callahan, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Alger, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke and Councilmember McAtlin 8.2 ID 14-0261 Approve Amendment No. 1 to Professional Services Contract with Whitney and Whitney PLLC for Public Defender/Legal Services [Contract No. 11-0161] City Magistrate Mitchell Kalauli addressed the Council and said this item was brought before Council a year and a half ago at the first two-year budget meeting, and an increase was approved in the contract from $60,000 to $75,000 as a good faith recognition of the level of service the City was receiving as well as a recognition of an increase in case load. He said this item is requesting that the pre-approval be qualified, and added that the increase is included in the budget and would not have a fiscal impact for this year. Mayor Nexsen asked for clarification on the amount of the contract as the budget for the following year is $125,000. Judge Kalauli explained that the agreement between the City and Mr. Whitney is Lake Havasu City Page 5 Printed on 9/26/2014 City Council Regular Meeting Minutes - September 9, 2014 Final that the agreement would go up to $75,000, and any additional amount over that would have to be negotiated and brought before the City Council for approval. He further explained the costs for fiscal years 2014, 2015, and 2016, and said basically it would be $100,000 for each of the three years. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Brister moved to approve Amendment No. 1 to Professional Services Contract with Whitney and Whitney PLLC for Public Defender/Legal Services and authorize the City Manager to execute the Amendment on behalf of the City, seconded by Councilmember Coke, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Alger, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke and Councilmember McAtlin 8.3 ID 14-0412 Approve Sole Source Purchase of Turnout Gear and Breathing Apparatus from United Fire Equipment Co. Fire Marshall Chip Shilosky advised that this item is a procedural item that has been budgeted for the calendar year. He said because the purchases exceed the $40,000 threshold, staff is requesting Council’s approval. Councilmember Callahan asked if staff only bid to Arizona contracts and wondered if staff could not go out of state. Mr. Shilosky answered that staff could go out of state but United Fire and Equipment Company, out of Tucson, has been their sole source supplier for the past six years for breathing apparatus and turnout gear. Councilmember Callahan asked if their prices were competitive, to which Mr. Shilosky replied yes. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember McAtlin moved to approve the sole source purchase of turnout gear and breathing apparatus from United Fire and Equipment Company, seconded by Councilmember Brister, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Alger, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke and Councilmember McAtlin 8.4 ID 14-0428 Adopt Resolution No. 14-2856 Declaring the “2012 - 2013 Amendments to the Lake Havasu City Tax Code” a Public Record Administrative Services Director Valerie Fenske advised that this item is to declare the amendments to the 2012-13 Lake Havasu City Tax Code a public record, and added that in doing this, the City would save on publication costs. Lake Havasu City Page 6 Printed on 9/26/2014 City Council Regular Meeting Minutes - September 9, 2014 Final Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Barlow moved to adopt Resolution No. 14-2856 declaring the “2012-2013 Amendments to the Tax Code of Lake Havasu City” a public record, seconded by Councilmember Coke, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Alger, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke and Councilmember McAtlin 8.5 ID 14-0429 Introduce Ordinance No. 14-1115 Amending the Tax Code Contained in Title 3 of the Lake Havasu City Code to Adopt the 2012-2013 Amendments to the Model City Tax Code Ms. Fenske advised that this is the introduction of an ordinance to amend the tax code. She said the amendments that spanned from May 2012 through September 2013 were put together by the Unified Audit Committee who brought the proposed changes to the Municipal Tax Code Commission. She added that, subsequently, the Municipal Tax Code Commission approved all of the proposed changes. Ms. Fenske said because Lake Havasu City is interested in following the Model City Tax Code, staff is interested in adopting the changes into the Lake Havasu City Code to have a clear and consistent uniformity amongst jurisdictions which is the goal of the Model City Tax Code. She said the majority of the changes are somewhat administrative in nature and for the changes that would have a fiscal impact; the City already follows the Model City Tax Code so there would not be any change to the City financially. Mayor Nexsen said we was on the Municipal Tax Code Commission during that time and asked the City Attorney whether he needed to recuse himself from participating and voting on this item, to which City Attorney Kelly Garry stated no. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Callahan moved to introduce Ordinance No. 14-1115 amending the Tax Code contained in Title 3 of the Lake Havasu City Code to adopt the 2012-2013 Amendments to the Model City Tax Code, seconded by Councilmember Barlow, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Alger, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke and Councilmember McAtlin 8.6 ID 14-0438 Adopt Resolution No. 14-2857 Approving Services Agreement with Lake Havasu Unified School District #1 for After School Enrichment Opportunities Lake Havasu City Page 7 Printed on 9/26/2014 City Council Regular Meeting Minutes - September 9, 2014 Final Community Services Director Greg Froslie said before the Council is a resolution approving an agreement between Lake Havasu City and the Lake Havasu Unified School District to provide a pool of skilled professionals that will assist recreation staff in expanding and enhancing the after school program. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Barlow said the fiscal impact states that the School District is asking for $65,280; however, in Exhibit “A” the amount that is being spent only totals $3,192. Mayor Nexsen said the figure was per teacher. Mr. Froslie added that the program would be operating in all six elementary schools and in addition there would be coordinators organizing the effort. Lake Havasu Unified School District #1 (LHUSD #1) Special Services Director Aggie Wolter introduced Ms. Stephanie McCorkle, Site Coordinator for the Lake Havasu Unified School District, who is in charge of all the teachers. Ms. McCorkle explained that this program would cover elementary school students enrolled in the first through sixth grade, and added that the contract amount would be for 36 teachers and would include one site coordinator at each school site, plus her position as liaison between the City and the School District. Mayor Nexsen said during the budget session, Council discussed the after school program and the fact that the children attending that program are there for three to four hours a day, and added that the Council discussed ways to enrich those hours instead of acting as a babysitter. Councilmember Alger asked if this program had anything to do with Patriotic American for Constitution Education (PACE) program, to which Mayor Nexsen said no, and explained that PACE is a separate program that is also working with the Parks & Recreation Division. Councilmember Alger asked if this program would be billed out as a separate line item, to which Mr. Froslie explained that the agreement before Council was with the school district. Mayor Nexsen clarified that the enrichment program is through the school district and the other program is separate through the non-profit PACE program; however, both programs would be working with the after school program. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Brister moved to adopt Resolution No. 14-2857 approving the Services Agreement with the Lake Havasu Unified School District #1 and authorize and direct the City Manager to execute the Agreement on behalf of the City, seconded by Councilmember McAtlin, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Alger, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke and Councilmember McAtlin Lake Havasu City Page 8 Printed on 9/26/2014 City Council Regular Meeting Minutes - September 9, 2014 Final 8.7 ID 14-0437 Approve Sole Source Purchases of Information Technology Hardware, Software, and Maintenance from Dell Marketing, Verizon Wireless, CDW Government, Hummingbird Networks, and SunGuard Public Sector Information Technology Division Manager Jonathan Baskette said in accordance with the City’s IT Procurement Program, staff has a number of vendors to purchase services and products from. He said the services and products for this fiscal year are anticipated to exceed the $40,000 threshold; therefore, staff is requesting City Council approval. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember McAtlin moved to approve sole source purchases of Information Technology hardware, software, and maintenance from Dell Marketing, Verizon Wireless, CDW Government, Hummingbird Network, and SunGuard Public Sector, seconded by Councilmember Callahan, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Alger, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke and Councilmember McAtlin 8.8 ID 14-0439 Approval of Master Lease Agreement with Dell Financial Services L.L.C. for Lease of Information Technology Equipment, Software, and Services Mr. Baskette said this item is requesting approval to enter into a master lease agreement with Dell Financial Services. He explained that this is not to purchase equipment at this time but to enter into a master lease in the event staff identifies projects or equipment purchases. He said technology life cycle for equipment is between four to six years and anything after six years is very costly to maintain. Mr. Baskette stated that leasing technology is the practice now for the public sector and the goal is to standardize and keep IT related equipment down in those years. He added that this would help with a lot of projects because the up-front cost for many departments is too high to initiate the projects. Mayor Nexsen asked if the master lease agreement specified an estimated interest rate, to which Mr. Baskette replied it would be between 4% and 5%. He added by entering into the lease agreement, the City would have more bargaining because the master lease would already be in place. Councilmember Brister asked if the master lease would coordinate all of IT for the City, to which Mr. Baskette said it could. He said IT would work with the each of the departments to determine the best option. Councilmember Callahan asked if there were any competition companies or if the City just worked with Dell, to which Mr. Baskette replied that there are other companies that lease equipment but Lake Havasu City Page 9 Printed on 9/26/2014 City Council Regular Meeting Minutes - September 9, 2014 Final when staff looked into those other companies they did not offer anything more beneficial. He added that the City currently has a contract with Dell and is a Dell house with all the servers and IT equipment. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. (Note: Telephone connection was interrupted/lost with Councilmember Alger during this item. No vote for Councilmember Alger was taken.) Councilmember Barlow moved to approve the Master Lease Agreement with Dell Financial Services, L.L.C., and authorize the City Manager to execute the Agreement on behalf of the City, seconded by Councilmember Callahan, and carried by the following vote: Aye: 6 - Mayor Nexsen, Councilmember Barlow, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke and Councilmember McAtlin Absent: 1 - Councilmember Alger 8.9 ID 14-0435 Adopt Ordinance No. 14-1116 Request for a Rezoning of Tract 2304, Block 3, Lot 10; 1890 Magnolia Drive from R-3, Limited Multi-Family to CHD, Commercial and Health District. Senior Planner Stuart Schmeling explained that this item is requesting a rezone of the subject property located at 1890 Magnolia. He said at the Planning and Zoning Commission meeting there was discussion regarding the building heights, more specifically the 42-feet of building height that the applicant mentioned in his letter of intent. He explained that Lake Havasu City Code Section 14.12.080(E) limits the building height and added that it was evident the applicant thought the property was in the high density district not the medium density district. Mr. Schmeling said the City Code states that in a medium density district the building height is 30-feet; however, if it is adjacent to a single family home, which it is, the building height is 18-feet. He said the applicant is aware of the height restrictions and still wishes to go through with the re-zoning. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Barlow asked if the 42-feet building height was completely off the table, to which Mr. Schmeling replied yes. He said in this particular area it was determined at the time the district was written, that the 42-feet only pertained to the high density district. He added that when the committee put the ordinance together, it was obvious that they wanted to step down the height as it got closer to the single family district to minimize the impact. Councilmember Barlow said after reviewing the information provided in the packet it is not clear Lake Havasu City Page 10 Printed on 9/26/2014 City Council Regular Meeting Minutes - September 9, 2014 Final whether the developer is aware that the 42-feet building height is completely off the table, to which Mr. Schmeling explained that the discussion took place at the Planning & Zoning Commission meeting and he also spoke to the applicant and he and the owner are aware that the maximum building height is 18-feet. Councilmember Coke moved to adopt Ordinance No. 14-1116 rezoning Tract 2304, Block 3, Lot 10 from R-3, Limited Multi-family to CHD, Commercial Health District, seconded by Councilmember Barlow, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Alger, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke and Councilmember McAtlin 8.10 ID 14-0462 Approve Cooperative Purchase for Water Pump Equipment Sales and Maintenance with Weber Water Resources, LLC Water Division Manager Chuck Michalski advised that this item is to request a cooperative purchase contract with Weber Water Resources, LLC, one of the main repair and supply companies for pumping equipment. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Callahan moved to approve cooperative purchase for water pump equipment sales and maintenance with Weber Water Resources, LLC, seconded by Councilmember Barlow, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Alger, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke and Councilmember McAtlin 8.11 ID 14-0446 Approve Cooperative Purchase for Electrical Motor Repair and Replacement with Keller Electrical Industries, Inc. Body Mr. Michalski advised that the City has used Keller Electrical Industries, Inc. for electrical motor repairs and also some variable frequency drive repairs and installations in the past. He said staff is seeking Council approval for the cooperative purchase and approval of expenditures anticipated to exceed $40,000. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Brister moved to approve cooperative purchase for electrical motor repair with Keller Electrical Industries, Inc., seconded by Councilmember Coke, and carried by the following vote: Lake Havasu City Page 11 Printed on 9/26/2014 City Council Regular Meeting Minutes - September 9, 2014 Final Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Alger, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke and Councilmember McAtlin 8.12 ID 14-0448 Award Bid for the Influent Pump Station Odor Control Bio-Trickling Filter System to Ecoverde, LLC [B15-WW01] Wastewater Division Manager Doug Thomas said staff is requesting Council’s approval for the purchase of a different type of odor scrubber at the influent pump station that feeds all of the sewage up to the North Regional Treatment Plant. He said they use a chemical scrubber currently; however, awhile back they pilot tested a bio scrubber which performed very well and requires a lot less maintenance. He said the current chemical scrubber costs approximately $58,000 a year to operate and the annual costs for the bio scrubber would be approximately $10,000. He said the City could recover the cost within two years which would be a substantial savings. He added that the media, which does a major part of the work, is under warranty for 15 years and is very reliable technology. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Callahan moved to award the bid for the Influent Pump Station (IPS) Odor Control Bio-Trickling Filter System to Ecoverde, LLC, seconded by Councilmember Barlow, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Alger, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke and Councilmember McAtlin 8.13 ID 14-0417 Award Bids for Water Distribution System Annual Parts Supply to Multiple Vendors [Bid No. B15-WTR01] Mr. Michalski advised that this item is for the Water Division’s annual supply of parts and equipment used to build the water distribution system. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Barlow moved to award bids for the water distribution system annual parts supply to Arizona Water Works, Dana Kepner Co, HD Supply WaterWorks, Farnsworth Wholesale Co., and Peoria Winnelson Co., seconded by Councilmember Callahan, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Alger, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke and Councilmember McAtlin 8.14 ID 14-0463 Award Bid for Sara Park Water Mainline Improvements to Tri-Suns Lake Havasu City Page 12 Printed on 9/26/2014 City Council Regular Meeting Minutes - September 9, 2014 Final Engineering Project Manager Rich Wells addressed the Council and said this project is to provide enhanced service to SARA Park by providing service to parts of the parks that currently have no water service. He said it would provide a loop through the park and would provide water service to any place in the roadway in the future. He added that the project will serve the trail head, rodeo grounds, ball fields, speedway, shooting range and any future uses the City deems appropriate. He said staff recommends approval of the bid as outlined which includes the base bid and alternates #2, #3, and #4. Mayor Nexsen said the City has been asked to do more with SARA Park but has not been able to because of the inadequate water supply. He said this is the first step to allow the City the ability to move forward to add additional ball fields and other amenities at SARA Park, and also add bathrooms and water at the trail head. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Callahan asked if there were three water lines under the highway, to which Mr. Wells said in the future if the City wants to enhance service and provide better flows, staff would be looking at a crossing on Flying Cloud Lane and completing an in-house project on the east highway entrance into the park. He said currently there is an existing line under McCulloch Boulevard. Councilmember Callahan asked if those three water lines would eventually be a loop system, to which Mr. Wells replied yes. Councilmember McAtlin moved to award the SARA Park Water Mainline Improvements Base Bid (A) and alternates (2-4) to Tri-Suns Engineering of Lake Havasu City, AZ, in an amount not to exceed $672,773.60, seconded by Councilmember Brister, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Alger, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke and Councilmember McAtlin 8.15 ID 14-0452 Award Bid for FY 2014-15 Crack Seal Program to Cholla Pavement [Project Number SM313N] Maintenance Services Division Manager Mark Clark addressed the Council and said this item is the annual crack seal program. Mr. Clark added that this is the second year the City has used a contractor to perform the work and explained that the City purchases the material on the state bid and then provides the material to the contractor. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Barlow moved to award bid for FY 2014-15 Crack Seal Program to Lake Havasu City Page 13 Printed on 9/26/2014 City Council Regular Meeting Minutes - September 9, 2014 Final Cholla Pavement, seconded by Councilmember Callahan, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Alger, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke and Councilmember McAtlin 9. CURRENT EVENTS There were no council committee reports. 10. CALL TO THE PUBLIC There were no requests to address the Council. 11. FUTURE MEETINGS Tuesday, September 23, 2014 @ 4:00 p.m. - Executive Session Tuesday, September 23, 2014 @ 5:00 p.m. - Work Session Tuesday, September 23, 2014 @ 6:00 p.m. - Regular Meeting 12. FUTURE AGENDA ITEMS There were no requests for future agenda items. 13. ADJOURN Upon motion by Councilmember Brister and seconded, the meeting adjourned at 7:19 p.m. CERTIFICATION I hereby certify that the foregoing is a full and true copy of the Regular Meeting Minutes of the Lake Havasu City Council held on the 9th day of September, 2014. I further certify that the meeting was duly called and posted, and that a quorum was present. ____________________________________ Kelly Williams, City Clerk Lake Havasu City Page 14 Printed on 9/26/2014