City Council

Lake Havasu City Mayor Mark S. Nexsen Vice Mayor Don Callahan Lake Havasu City Police Facility Councilmember Dean Barlow 2360 McCulloch Blvd North Councilmember Donna Brister Regular Meeting Minutes - Final Lake Havasu City, Arizona 86403 www.lhcaz.gov Councilmember Jeni Coke Councilmember Michele Lin Councilmember Cal Sheehy City Council Tuesday, November 25, 2014 6:00 PM Regular Meeting 1. CALL TO ORDER Mayor Nexsen called the meeting to order at 6:00 p.m. 2. INVOCATION: Pastor Dale Ray, Lakeview Community Church Pastor Dale Ray, with Lakeview Community Church gave the invocation. 3. PLEDGE OF ALLEGIANCE The mayor led in the Pledge of Allegiance. 4. ROLL CALL (After Item 6, Councilmembers Alger and McAtlin stepped down and Councilmembers Lin and Sheehy took their seats.) Present: 9- Mayor Mark S. Nexsen, Councilmember Dean Barlow, Councilmember Crystal Alger, Councilmember Donna Brister, Vice Mayor Don Callahan, Councilmember Jeni Coke, Councilmember David McAtlin, Councilmember Cal Sheehy and Councilmember Michele Lin 5. PRESENTATIONS TO OUTGOING COUNCILMEMBERS Mayor Nexsen presented outgoing Councilmembers Crystal Alger and David McAtlin with plaques in appreciation of their service with the City. 6. ADMINISTER OATH OF OFFICE TO NEWLY ELECTED COUNCILMEMBERS Judge Mitchell Kalauli administered the Oath of Office to re-elected Mayor Mark Nexsen and Councilmember Jeni Coke, and newly elected Councilmembers Michele Lin and Cal Sheehy. The Mayor called for a short recess at 6:14 p.m. to allow the newly elected officials to take their Lake Havasu City Page 1 Printed on 12/10/2014 City Council Regular Meeting Minutes - November 25, 2014 Final seats. The Mayor reconvened the meeting at 6:25 p.m. Councilmember Sheehy thanked the residents of Lake Havasu City for their support. He added that he is excited to work for Lake Havasu City and is very grateful and honored to be a part of the City Council and to be able to help lead direction and policy into the future. Councilmember Lin thanked everyone in attendance and added that she would do her best to follow through with the wishes that are best for the city. Councilmember Coke thanked the citizens for their support over the last few months and stated that she is happy to get back to the real job at hand. Mayor Nexsen thanked the community and said he appreciated the confidence and support the citizens have given him over the last eight years and looks forward to accomplishing great things for this wonderful city for the next four years. 7. CALL TO THE PUBLIC Ms. Kristen Harper addressed the Council and said she is a small business owner of a hair analysis and nutritional balancing business which is a natural approach to healing the body through healthy diet, lifestyle, detox and more. She added that she is very health conscious and the problem is Mohave County does not have a large health food store. Ms. Harper said she has been very proactive for the past year to figure out how we can get a large health food store in Lake Havasu City or Mohave County and has worked with the Mohave County Economic Development team from Lake Havasu City and Kingman who feel there is a need for that type of store. She suggested that the Council discuss the possibility of bringing a large health food store and a certified raw dairy to Lake Havasu City. Ms. Lisa Krueger, President/CEO of the Lake Havasu Chamber of Commerce, congratulated newly elected Councilmembers Michele Lin and Cal Sheehy, and Mayor Nexsen and Councilmember Jeni Coke on their re-election. Ms. Krueger announced that the Havasu Leadership Development class is in their 16th year and are getting ready for their Mock City Council meeting which will be held on December 18th in the Council Chambers. She introduced the class to Council and congratulated them on their decision to go through the program. 8. CONSENT AGENDA 8.1 ID 14-0574 Approval of the October 28, 2014, City Council Work Session and Regular Meeting Minutes, and November 18, 2014 City Council Special Meeting Minutes Lake Havasu City Page 2 Printed on 12/10/2014 City Council Regular Meeting Minutes - November 25, 2014 Final 8.2 ID 14-0579 Adopt Resolution No. 14-2886 Abandoning an 8-foot by 119.94-foot Public Utility and Drainage Easement Along the Western Property Line of Tract 2278, Block 25, Lot 12/ Brandi and Robert Schaper 8.3 ID 14-0580 Recommend Approval of a Special Event Liquor License Application for the Friends of the Fair Fundraiser on February 14, 2015, at 7206 Dub Campbell Parkway/Campbell-Nagel 8.4 ID 14-0581 Recommend Approval of a Special Event Liquor License Application for the Friends of the Fair Fundraiser on January 10, 2015, at 7206 Dub Campbell Parkway/Campbell-Nagel 8.5 ID 14-0582 Recommend Approval of a Special Event Liquor License Application for the Friends of the Fair Fundraiser on January 24 & 25, 2015, at 7206 Dub Campbell Parkway/ Campbell-Nagel 8.7 ID 14-0572 Call for Executive Session Pursuant to A.R.S. 38-431.03(A) 4:00 p.m. Tuesday, December 9, 2014 Councilmember Sheehy requested that Item 8.6 be pulled for separate discussion. Councilmember Callahan moved to approve the Consent Agenda as presented with the exception of Item 8.6, seconded by Councilmember Barlow, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 8.6 ID 14-0590 Recommend Approval of a Special Event Liquor License Application for the Havasu Balloon Festival and Fair, on January 15, 16, 17, & 18 2015, at 1000 McCulloch Boulevard / Parrott Councilmember Sheehy recused himself from participating and voting on this item. Councilmember Coke moved to recommend that the Arizona Department of Liquor Licenses and Control approve a Special Event Liquor License for the Havasu Balloon Festival on January 15, 2015 from 3:00 p.m. to 11:00 p.m. and January 16, 17 & 18, 2015 from 6:00 a.m. to 11:00 p.m. at 1000 McCulloch Boulevard, seconded by Councilmember Brister, and carried with the following vote: Aye: 6 - Mayor Nexsen, Councilmember Barlow, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke and Councilmember Lin Lake Havasu City Page 3 Printed on 12/10/2014 City Council Regular Meeting Minutes - November 25, 2014 Final Recused: 1 - Councilmember Sheehy 9. CORRESPONDENCE, COMMUNICATIONS, PETITIONS, ANNOUNCE- MENTS, CITY MANAGER REPORT 9.1 ID 14-0575 Announce Vacancies on Lake Havasu City Boards, Committees, and Commissions City Clerk Kelly Williams announced the current vacancies for various Lake Havasu City Boards, Committees, and Commissions. 9.2 ID 14-0571 Quarterly Investment Report at September 30, 2014 Mayor Nexsen asked Administrative Services Director Valerie Fenske to provide a brief explanation on the Local Government Investment Pool (LGIP) for the Council. Ms. Fenske stated the LGIP is a pool of cash that is held at the State Treasurer’s office where they invest the cash in various Pools. She reviewed the four Pools for Council and stated that Pools 5 and 7 are readily accessible cash and Pools 500 and 700 are longer term cash. Ms. Fenske stated that the City also has a business market savings account with Wells Fargo which was done to diversify the portfolio; and investments in Federal Home Loan Mortgage Corporation (Freddie Mac); Federal National Mortgage Association (Fannie Mae); the Federal Home Loan Bank which is a Federal agency; and the Federal Farm Credit Banks. She said all of those agencies are either backed by the full faith and credit of the US Government or they are an agency of the US Government. She said there is also the Wells Fargo Custody Account and added that per the City’s investment policy, staff is required to use a third party custodian to run investment purchases in and out of that account. Councilmember Barlow asked under investment mix, how much of the $120 million is required to be in reserve. Ms. Fenske stated if he was thinking about restricted reserves related to our sewer or water debt, all of that money is part of that $120 million. She added that this investment mix chart would not show the restricted portion but added staff does have, within the General Ledger, separate accounting funds for what is restricted and for what purpose. Ms. Fenske further added that staff does make sure that they have met all of the debt service reserve requirements, that we are funding our debt service that is going to come twice a year, and that we have also met our other debt restrictions by setting a certain amount aside for capital and replacement as part of the debt requirements when the City borrowed that money. She added that the Wastewater rate stabilization fund is $6.5 million and is segregated in the accounting system. 9.3 ID 14-0573 City Manager’s Report City Manager Charlie Cassens reported on the following: o Asphalt pavement repair on Industrial Boulevard between Acoma and Bahama and Calypso Drive between Caribbean and Acoma will begin on December 1, 2014. o Havasu Mobility transportation service is now offering medical and grocery shopping Lake Havasu City Page 4 Printed on 12/10/2014 City Council Regular Meeting Minutes - November 25, 2014 Final transportation service to all U.S. Military Veterans residing in Lake Havasu City. Fare for the service is $2 each way, Monday through Thursday from 8:00 a.m. to 2:00 p.m. o The airport runway will be closed evening hours beginning December 1st through the 4th and all day on December 3rd to complete the runway overlay project. o Code Enforcement has received 30 new complaints, performed 26 initial complaint inspections, 38 re-inspections, sent 8 violation notices, and closed 27 cases. There are currently 38 active and open cases. o Coffee with the Mayor will be Friday, December 5th, at Bashas’ grocery store from 7:30 a.m. to 9:00 a.m. There will not be a Coffee with the Mayor in January due to the holidays. o Swim Race across the Bridgewater Channel will be held November 28th from 6:00 p.m. to 9:00 p.m. o Swim with Santa will be held at the Aquatic Center on November 29th from 12:00 p.m. to 4:00 p.m. o The 32nd Annual Boat Parade of Lights in the Bridgewater Channel will be held December 5th and 6th beginning at 6:30 p.m. o The Wheeler Park Tree Lighting Ceremony will be held December 6th from 6:00 p.m. to 7:30 p.m. o The Jingle Bell Walk N’ Run and Ugly Sweater Contest will be held December 6th at the Grand Island Park/ Disc Golf Course. o River Riders 31st Annual Toy Run will be held December 7th beginning at 1:00 p.m. Mayor Nexsen added that the Annual Tree of Reflection Lighting Ceremony will be held on December 7th as well. 10. PUBLIC HEARINGS 10.1 ID 14-0583 Recommend Approval of a Special Event Liquor License Application for the Lake Havasu Area Chamber of Commerce Winterfest on February 7 & 8, 2015, on the City Lot on McCulloch Boulevard /Lisa J. Kruger Councilmember Jeni Coke recused herself from participating and voting on this item. Mr. Cassens stated that Lisa J. Krueger, applicant for the Lake Havasu Area Chamber of Commerce, has applied for a Special Event Liquor License for one beer garden for a special event to be held on the City Lot on McCulloch Boulevard, on February 7 & 8, 2015 from 10:00 a.m. to 5:00 p.m. and 10:00 a.m. to 4:00 p.m. He said proceeds from this event will go to the Lake Havasu Area Chamber of Commerce and added, all fees have been received, and no objections have been submitted. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Barlow moved to recommend that the Arizona Department of Liquor Licenses & Control approve a Special Event Liquor License for the Lake Lake Havasu City Page 5 Printed on 12/10/2014 City Council Regular Meeting Minutes - November 25, 2014 Final Havasu Area Chamber of Commerce Winterfest, on February 7 & 8, 2015 from 10:00 a.m. to 5:00 p.m. and 10:00 a.m. to 4:00 p.m. on the City Lot on McCulloch Boulevard, seconded by Councilmember Callahan, and carried by the following vote: Aye: 6 - Mayor Nexsen, Councilmember Barlow, Councilmember Brister, Vice Mayor Callahan, Councilmember Sheehy and Councilmember Lin Recused: 1 - Councilmember Coke 10.2 ID 14-0591 Recommend Approval of a Special Event Liquor License Application for the Lake Havasu Area Chamber of Commerce Fundraiser on January 15, 2015, at 1795 Kiowa Avenue #104 / Krueger Mr. Cassens stated that Lisa J. Krueger, applicant for the Lake Havasu Area Chamber of Commerce, has applied for a Special Event Liquor License for one beer garden for a special event to be held at 1795 Kiowa Avenue, #104, on January 15, 2015 from 5:00 p.m. to 7:00 p.m. He said proceeds from this event will go to the Lake Havasu Area Chamber of Commerce and added, all fees have been received, and no objections have been submitted. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Coke recused herself from participating and voting on this item. Councilmember Callahan moved to recommend that the Arizona Department of Liquor Licenses & Control approve a Special Event Liquor License for the Lake Havasu Area Chamber of Commerce Fundraiser, on January 15, 2015 from 5:00 p.m. to 7:00 p.m., at 1795 Kiowa Avenue #140, seconded by Councilmember Barlow, and carried by the following vote: Aye: 6 - Mayor Nexsen, Councilmember Barlow, Councilmember Brister, Vice Mayor Callahan, Councilmember Sheehy and Councilmember Lin Recused: 1 - Councilmember Coke 10.3 ID 14-0584 Adopt Resolution No. 14-2876 Appointing Member(s) to the Airport Advisory Board Ms. Williams advised that the City Clerk’s office received one application requesting consideration for appointment to the Airport Advisory Board. She said this appointment is needed to fill one regular pilot vacancy that expires June 30, 2015. Ms. Williams added that Mr. Hank Smedley was present to answer any questions from the Council and make a brief presentation. Lake Havasu City Page 6 Printed on 12/10/2014 City Council Regular Meeting Minutes - November 25, 2014 Final Mr. Hank Smedley stated that he has been a full time resident for over a year and has owned a home here for four years. He added that he rents a space out at the airport. Mr. Smedley said he has grown to love the airport and likes what is going on out there and how it is growing. He added that he spent the last 34 years in government service of which 24 years of that was with the U.S. Department of Transportation Inspector General Office. He said he is very familiar with government regulations and oversight of the Federal Aviation Association and added that he thinks this appointment would be a good fit for him. Councilmember Sheehy thanked Mr. Smedley for volunteering and added that his resume fits in with what the City needs to do at the airport. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Brister moved to adopt Resolution No. 14-2876 appointing Mr. Hank Smedley as a regular pilot member to the Airport Advisory Board with a term ending June 30, 2015, seconded by Councilmember Coke, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 10.4 ID 14-0597 Adopt Resolution No. 14-2877 Appointing Member(s) to the Planning & Zoning Commission Ms. Williams stated that the City Clerk’s office received one application requesting consideration for appointment as a member to the Planning & Zoning Commission. She said the appointment is needed to fill an alternate member vacancy that expires July 1, 2017. Ms. Williams added that Mr. Windholz was present to answer any questions from the Council and also make a brief presentation. Mr. Allen Windholz addressed the Council and stated that he has been in Lake Havasu City since 1979 and a general contractor since 1990. He said he believes he has a lot to offer with his experience. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Callahan asked Mr. Windholz if he has much experience with the City’s building and zoning codes, to which Mr. Windholz replied yes. Councilmember Brister moved to adopt Resolution No. 14-2877 appointing Mr. Allen Windholz as an alternate member to the Planning & Zoning Commission for a term ending July 1, 2017, seconded by Councilmember Barlow, and carried by the Lake Havasu City Page 7 Printed on 12/10/2014 City Council Regular Meeting Minutes - November 25, 2014 Final following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 10.5 ID 14-0546 Introduce Ordinance No. 14-1121 Amending Title 6, Animals, of the Lake Havasu City Code, to Revise Animal Cruelty Provisions and Include Animal Seizure and Termination of Ownership Provisions City Attorney Kelly Garry stated that City staff expressed an interest in creating or establishing a procedure to be able to consider terminating ownership rights for animals when appropriate and necessary. She said staff drafted an ordinance which mirrors the State statue for this procedure and also made some changes to the definition and the City Code section regarding cruelty to align with State statue. Councilmember Barlow commented the thing that is missing about this ordinance is that there is no provision to punish the people that are doing this to the animals. Ms. Garry stated there is a provision as far as cruelty to animals and neglect which is still in the City Code and added that this change only adds the procedure to terminate ownership. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Callahan moved to introduce Ordinance No. 14-1121 amending Title 6, Animals, of the Lake Havasu City Code, to amend animal cruelty provisions as well as include animal seizure and termination of ownership provisions, seconded by Councilmember Barlow, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 10.6 ID 14-0595 Award Contract for Consulting Services to Abbey, Stubbs & Ford, LLC. Mr. Cassens said before the Council is an item to approve awarding a consulting contract with the firm of Abbey, Stubbs & Ford. Mr. Cassens explained that this firm has worked with the City for several years, particularly with matters that deal with the Bureau of Land Manage (BLM) and other regulatory agencies that the City deals with regarding the regulated lands in and around Lake Havasu City. Mr. Cassens explained that Abbey, Stubbs & Ford has previously assisted the City with navigating the bureaucratic process for the acquisition for the Recreation & Public Purpose (RPP) lease on the Havasu 280 project, the patent documents on Site Six, and are now working on acquiring a patent on the land known as SARA Park. Mayor Nexsen added that they also helped on the Travel Management Plan. Lake Havasu City Page 8 Printed on 12/10/2014 City Council Regular Meeting Minutes - November 25, 2014 Final Mayor Nexsen opened the public hearing. There being no comments he closed the public hearing. Councilmember Coke moved to award a Consulting Services Contract with Abbey, Stubbs & Ford, LLC, for an amount not to exceed $90,000, seconded by Councilmember Barlow, and carried by the following vote: Aye: 6 - Mayor Nexsen, Councilmember Barlow, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke and Councilmember Sheehy Nay: 1 - Councilmember Lin 10.7 ID 14-0587 Approve Cooperative Purchase of a Police Dispatch Console System from Phoenix Interior Solutions Police Chief Dan Doyle advised that in 2013 the Police Department completed a remodel of the 911 dispatch center. He said as part of that project staff had budgeted, in the current fiscal year funds, to replace the dispatch counsels which are 20 years old and no longer fit in the current configuration. Chief Doyle said staff is requesting approval to enter into a cooperative purchase agreement with Phoenix Interior Solutions for an amount not to exceed $93,324.00. There was discussion regarding the configuration with five consoles and four chairs. Councilmember Lin asked why the shipping was so expensive, to which Chief Doyle explained that the shipping includes the insurance, shipping, and the installations. He added that the consoles are quite intricate because they house all the electrical, wiring, computers, and radio systems. He said the company was not willing to lower the shipping costs. Councilmember Brister asked if the cost included the installation, to which Chief Doyle replied yes. Councilmember Callahan said he toured the new dispatch center and the new space and consoles will be very effective. He added that the new space does not work well with the old units. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Callahan moved to approve the cooperative purchase of a police dispatch console system from Phoenix Interior Solutions for an amount not to exceed $93,324.00, seconded by Councilmember Brister, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 10.8 ID 14-0593 Approve Sole Source Purchase of an Enterprise License for City Wide Geographic Information Systems (GIS) with ESRI Lake Havasu City Page 9 Printed on 12/10/2014 City Council Regular Meeting Minutes - November 25, 2014 Final Operations Director Gary Parsons advised that this request was for a three year renewal of the ESRI contract and enterprise license for the software platform for the Geographical Information System (GIS). He added that the GIS system is how staff makes maps for the City and is also an intricate part of the complete asset management program. Mr. Parsons said the City invested in a software program called Lucity and ties together with the GIS system and the mapping system which will identify every single asset in the City including curbs, sidewalks, and water and sewer lines. He added that the ESRI system is the industry standard for software platforms for GIS systems which makes it easier for staff to work with major developers or contractors for exchanging information. Mr. Parsons noted that this is a three year renewal which is paid yearly at $50,000 plus tax which comes out to just over $53,000 per year. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing Councilmember Barlow moved to approve the sole source purchase of an enterprise license and approve and authorize the City Manager to execute the ESRI Enterprise License Agreement for a period of three years at a cost of $50,000 per year plus applicable taxes, seconded by Councilmember Coke, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 10.9 ID 14-0594 Approve Sole Source Purchase for Replacement Parts for Vehicles and Heavy Equipment from Freightliner Maintenance Services Division Manager Mark Clark stated that this is a housekeeping item for replacement parts for vehicles and heavy equipment. He said staff is requesting the Council approve this item to expend over $40,000. Mayor Nexsen requested that the City Manager explain, for the benefit of the new Councilmembers and audience, why staff is required to go before Council when expending over $40,000. Mr. Cassens explained that the City Procurement Code requires that any expenditure by City staff, even though it has been approved in the City budget, be approved by Council if the expenditure is over $40,000 for a purchase or multiple purchases from a vendor. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Callahan moved to approve the sole source purchase for replacement parts for vehicles and heavy equipment from Freightliner, seconded by Councilmember Brister, and carried by the following vote: Lake Havasu City Page 10 Printed on 12/10/2014 City Council Regular Meeting Minutes - November 25, 2014 Final Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 10.10 ID 14-0603 Award Bid for Annual Chip Seal to Earth Resources Corporation [Project Number SM580C] Mr. Clark advised that this request was for the annual chip seal award. He said due to increased budget funding, staff was able to increase about 30-percent of the roadways to be covered this year to catch up on some of that road work that fell behind due to the reduction in Highway User Revenue Fund (HURF) funding. Councilmember Sheehy asked if the third sweep is to make sure that the rocks are picked up quicker to limit resident concerns with loose rocks and their cars, to which Mr. Clark explained that on low volume roadways the rocks do not get imbedded into the mat as quickly as they would on a busy road such as Acoma Boulevard. He said a third sweep is to pick up some of those loose chips so they are not getting kicked across the roadways. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Coke moved to award bid for annual chip seal to Earth Resources Corporation, seconded by Councilmember Barlow, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 10.11 ID 14-0592 Ratify Cooperative Purchase of Tires, Tubes, and Services from Redburn Tire Co. and Great West Tire Inc. Mr. Clark said this request is to ratify a cooperative purchase through the State of Arizona. He added that this approval of $40,000 shows transparency to the public so that they do see what staff is expending large significant funds on. Mr. Clark advised that both of the firms are from Kingman, Arizona. Mayor Nexsen opened the public hearing. There being no comments he closed the public hearing. Councilmember Brister moved to ratify the cooperative purchase of tires, tubes, and services from Redburn Tire Co. and Great West Tire Inc., per the State Contracts, seconded by Councilmember Callahan, and carried by the following vote: Lake Havasu City Page 11 Printed on 12/10/2014 City Council Regular Meeting Minutes - November 25, 2014 Final Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 10.12 ID 14-0596 Ratify Award of Bid for Industrial/Calypso Emergency Asphalt Repair [Project No. SM604C] Mr. Clark stated that this request is requesting Council ratification. He said staff moved forward with this project with the City Manager’s approval with the intention to come before the Council for ratification. He added that Pioneer Earthmovers was the sole bidder. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Callahan moved to ratify the award of a bid for the Industrial/Calypso Emergency Asphalt Repair to Pioneer Earthmovers, in an amount not to exceed $64,595.00, seconded by Councilmember Barlow, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember Barlow, Councilmember Brister, Vice Mayor Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin 11. CALL TO THE PUBLIC There were no requests to address the Council. 12. CURRENT EVENTS There were no Council committee reports. 13. FUTURE MEETINGS Tuesday, December 9, 2014 @ 4:00 p.m. – Executive Session Tuesday, December 9, 2014 @ 5:00 p.m. – Work Session Tuesday, December 9, 2014 @ 6:00 p.m. – Regular Meeting Tuesday, December 16, 2014 @ 4:00 p.m. – Work Session Mayor Nexsen added that the Work Session on Tuesday, December 16, 2014, would be regarding the responses to the Request for Information (RFI) for private sector solutions to our sewer project and invited the public to attend. Mr. Cassens added the meeting would also be televised. 14. FUTURE AGENDA ITEMS There were no future agenda items. 15. ADJOURN Upon motion by Councilmember Barlow and seconded, the meeting adjourned at 7:23 p.m. Lake Havasu City Page 12 Printed on 12/10/2014 City Council Regular Meeting Minutes - November 25, 2014 Final CERTIFICATION I hereby certify that the foregoing is a full and true copy of the Regular Meeting Minutes of the Lake Havasu City Council held on the 25th day of November, 2014. I further certify that the meeting was duly called and posted, and that a quorum was present. ____________________________________ Kelly Williams, City Clerk Lake Havasu City Page 13 Printed on 12/10/2014