City Council

Lake Havasu City Mayor Mark S. Nexsen Vice Mayor Donna Brister Lake Havasu City Police Facility Councilmember Dean Barlow 2360 McCulloch Blvd North Councilmember Don Callahan Regular Meeting Minutes - Final Lake Havasu City, Arizona 86403 www.lhcaz.gov Councilmember Jeni Coke Councilmember Michele Lin Councilmember Cal Sheehy City Council Tuesday, April 14, 2015 6:00 PM Regular Meeting 1. CALL TO ORDER Mayor Nexsen called the meeting to order at 6:00 p.m. 2. INVOCATION: Pastor Mike Moorehead, Lake Havasu Baptist Church Pastor Mike Moorehead with Lake Havasu Baptist Church gave the invocation. 3. PLEDGE OF ALLEGIANCE The mayor led in the Pledge of Allegiance. 4. ROLL CALL Present: 6- Mayor Mark S. Nexsen, Councilmember Dean Barlow, Vice Mayor Donna Brister, Councilmember Don Callahan, Councilmember Jeni Coke and Councilmember Michele Lin Absent: 1- Councilmember Cal Sheehy 5. CALL TO THE PUBLIC Ms. Loretta Reiswig addressed the Council and said they moved here in September of 2014 and the city was beautiful; however, over the past seven months they now notice a lot of weeds and bushes along Highway 95 that look terrible and there are also wide cracks in the street on Daytona Loop that are dangerous. Mayor Nexsen asked that City Manager Charlie Cassens follow-up with Ms. Reiswig regarding her concerns. Mr. Cassens noted that the highway is maintained by the Arizona Department of Transportation (ADOT) and the City will certainly get the message to them; however, what they do with it is up to them. 6. CONSENT AGENDA 6.1 ID 15-0112 Approval of the March 24, 2015, City Council Regular Meeting Minutes Lake Havasu City Page 1 Printed on 4/29/2015 City Council Regular Meeting Minutes - April 14, 2015 Final and March 31, 2015, City Council Special Meeting Minutes 6.2 ID 15-0097 Adopt Resolution No. 15-2914 Approving Lake Havasu City Consolidated Court Lease Agreement with Mohave County 6.3 ID 15-0124 Adopt Resolution No. 15-2918 Abandoning the Northern 5-foot by 95-foot Portion of a 10-foot by 125-foot Public Utility and Drainage Easement Along the Southern Property Line of Tract 2235, Block 11, Lot 12/Janecek Homes 6.4 ID 15-0113 Call for Executive Session Pursuant to A.R.S. 38-431.03(A) 4:00 p.m. Tuesday, April 28, 2015 Councilmember Callahan moved to approve the Consent Agenda as presented, seconded by Councilmember Coke, and carried by the vote: Aye: 6 - Mayor Nexsen, Councilmember Barlow, Vice Mayor Brister, Councilmember Callahan, Councilmember Coke and Councilmember Lin Absent: 1 - Councilmember Sheehy 7. CORRESPONDENCE, COMMUNICATIONS, PETITIONS, ANNOUNCEMENTS, CITY MANAGER REPORT 7.1 ID 15-0111 Announce Vacancies on Lake Havasu City Boards, Committees, and Commissions City Clerk Kelly Williams announced the current vacancies on various Lake Havasu City Boards, Committees, and Commissions. 7.2 ID 15-0110 City Manager’s Report Mayor Nexsen proclaimed April 14, 2015, as “Kayla Louise Olsen Day” and presented Miss Kayla Olsen with a proclamation honoring her nomination and appointment to the United States Naval Academy. City Manager Charlie Cassens reported on the following: • Special thanks to Senator Kelli Ward, Representative Sonny Borrelli, Brian Tassinari, Mayor Nexsen and the Tri-City Council for their dedication and hard work in the successful passing of HB2142. • The Chip Sealing Program started on Monday, April 6, 2015, and will take approximately three weeks to complete, depending on weather conditions. The work is an important part of the City’s annual pavement preservation program and will treat 40 miles of street and parking lots throughout the city. To view a map of the roadways scheduled for the proposed work, visit the City’s website Lake Havasu City Page 2 Printed on 4/29/2015 City Council Regular Meeting Minutes - April 14, 2015 Final at www.lhcaz.gov. • Code Enforcement Updates – currently 68 active and open cases. • Sales Tax Updates • Special Events: o April 16th - Chamber of Commerce After-Hours Mixer on Capri Lane o April 18th - Another Dam Race at Rotary Park o April 18th - The Marine Corps League Memorial at Wheeler Park o April 18th - Feel the Music-Fill the Food Bank at London Bridge Beach o April 23rd - 26th - Desert Storm, beginning Thursday night on McCulloch Blvd, Friday and Saturday at London Bridge Beach, Site 6 and on the lake 8. PUBLIC HEARINGS 8.1 ID 15-0106 Adopt Resolution No. 15-2915 Appointing Member(s) to the Airport Advisory Board Ms. Williams advised that one application requesting consideration of appointment to the Airport Advisory Board was received. She said the appointment would fill a non-pilot member vacancy with a term ending on June 30, 2015. Ms. Williams noted that the applicant, Mr. Jeff Sayre, was in attendance to a give a brief presentation to the Council. Mr. Jeff Sayre addressed the Council and said he is a member of the Civil Air Patrol and also retired from the Lake Havasu City Fire Department. He added that he is interested in serving on the Airport Advisory Board because he would like to volunteer his time to bring future Airport projects and planning into fruition. Mayor Nexsen opened the public hearing. There being no further comments, he closed the public hearing. Councilmember Brister moved to adopt Resolution No. 15-2915 appointing Mr. Jeff Sayre as a regular non-pilot member to the Airport Advisory Board for a term ending June 30, 2015, seconded by Councilmember Barlow, and carried by the following vote: Aye: 6 - Mayor Nexsen, Councilmember Barlow, Vice Mayor Brister, Councilmember Callahan, Councilmember Coke and Councilmember Lin Absent: 1 - Councilmember Sheehy 8.2 ID 15-0117 Adopt Resolution No. 15-2917 Appointing Member(s) to the Parks and Recreation Advisory Board Ms. Williams advised that one application requesting consideration of appointment to the Parks and Recreation Advisory Board was received. She said the appointment would fill a regular Lake Havasu City Page 3 Printed on 4/29/2015 City Council Regular Meeting Minutes - April 14, 2015 Final member vacancy with a term ending on July 1, 2017. Ms. Williams noted that the applicant, Mr. Brett Miller, was in attendance to give a brief presentation to the Council. Mr. Brett Miller addressed the Council and said he was encouraged to get involved and become a member of the Parks and Recreation Advisory Board after his presentation to the City Council during the Fields Needs Assessment Study. He noted that he is very passionate about youth and uses the City’s parks and facilities several times a week. Mr. Miller said he is a fairly large stakeholder in the City’s Parks and Recreation system, is a team player, and is looking to be able to help move things forward for the city. Mayor Nexsen opened the public hearing. There being no further comments, he closed the public hearing. Councilmember Barlow moved to adopt Resolution No. 15-2917 appointing Mr. Brett Miller to the Parks and Recreation Advisory Board for a term ending July 1, 2017, seconded by Councilmember Callahan, and carried by the following vote: Aye: 6 - Mayor Nexsen, Councilmember Barlow, Vice Mayor Brister, Councilmember Callahan, Councilmember Coke and Councilmember Lin Absent: 1 - Councilmember Sheehy 8.3 ID 15-0127 Consider Request to Appoint a City Councilmember to the Havasu Future Foundation Board City Attorney Kelly Garry advised that the City received a request from Mr. Doug Traub, President and CEO of the Convention and Visitors Bureau (CVB), to appoint a City Councilmember to the Havasu Future Foundation Board, which is a non-profit corporation chartered by the CVB. She said the Future Foundation’s purpose is to collect and distribute funds and to support high priority projects designated by the CVB Board of Directors. She added that it is also the umbrella organization under which the ABC Prize Competition Team is working to write the City’s first economic development plan. Ms. Garry noted that Mr. Traub was in attendance to help answer any questions from the Council. Mayor Nexsen stated that he spoke earlier with Councilmember Sheehy, who was interested in putting his name in for appointment. There were no other recommendations for appointment. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Coke moved to appoint Cal Sheehy as the Lake Havasu City Council Representative to the Havasu Future Foundation Board, seconded by Lake Havasu City Page 4 Printed on 4/29/2015 City Council Regular Meeting Minutes - April 14, 2015 Final Councilmember Barlow, and carried by the following vote: Aye: 6 - Mayor Nexsen, Councilmember Barlow, Vice Mayor Brister, Councilmember Callahan, Councilmember Coke and Councilmember Lin Absent: 1 - Councilmember Sheehy 8.4 ID 15-0123 Adopt Ordinance No. 15-1128 Amending City Code Chapter 11.06, Article I, Parks and Recreation, Adding Section 11.06.080, Trails Advisory Committee Aquatic/Recreation Division Manager Dan Keyes said if this amendment is adopted the Trails Advisory Committee will provide influent advice and recommendations to the Parks and Recreation Advisory Board on matters of pertinence and interest related to the development of trails in Lake Havasu City. Mr. Keyes stated that in June of 2008 a Parks and Recreation Needs Assessment Study was done that outlined 20 key items that the community identified as things they wanted in Lake Havasu City. The first item, identified at 67 percent, was waterfront access and public beaches, and the second item, which followed closely behind at 66 percent, was more walking/biking trails. Mr. Keyes said if the Council decides to adopt this amendment it will be sending a clear signal to the public that they support this past study and also the future construction of new trails in the community. Mayor Nexsen opened the public hearing. There being no further comments, he closed the public hearing. Councilmember Callahan asked whether the members would be selected by the Council or the Parks and Recreation Advisory Board, to which Mr. Keyes answered that his understanding is that because this committee is being formally adopted by the Council that the members will also be formally appointed by the Council, much like the Parks and Recreation Advisory Board members. Mayor Nexsen said for the record, when this item first came before the Council for introduction, he voted no; however, the Council collectively was convinced that it is a good thing; therefore, he will be changing his vote tonight based on that. Councilmember Barlow moved to adopt Ordinance No. 15-1128 amending City Code Chapter 11.06 to add a new Section 11.06.080, Trails Advisory Committee, seconded by Councilmember Callahan, and carried by the following vote: Aye: 6 - Mayor Nexsen, Councilmember Barlow, Vice Mayor Brister, Councilmember Callahan, Councilmember Coke and Councilmember Lin Absent: 1 - Councilmember Sheehy Lake Havasu City Page 5 Printed on 4/29/2015 City Council Regular Meeting Minutes - April 14, 2015 Final 8.5 ID 15-0108 Adopt Resolution No. 15-2916 Approving the 2015 Planning and Technical Assistance Agreement with Water Infrastructure Finance Authority (WIFA) Water Resources Coordinator Doyle Wilson advised that this grant award covers an accounting and physical water audit to see how the water intake and water billing compares for the City throughout the year. Mr. Wilson said the City has shown differences in accounting, ranging anywhere from 10 to 13 percent in some years, between the billing and diversion counts. Mr. Wilson said an audit is a great way to determine if there are any problems, and added that the grant awarded by WIFA for $35,000 does not require a City match; however, the City will be matching $14,000 to look more closely at the large meters within the City that are more prone to errors in water measurements and how to account and adjust for those errors. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Callahan moved to adopt Resolution No. 15-2916 approving the Water Infrastructure Finance Authority Planning and Design Technical Assistance Agreement and authorize the City Manager to execute the agreement, seconded by Councilmember Barlow, and carried by the following vote: Aye: 6 - Mayor Nexsen, Councilmember Barlow, Vice Mayor Brister, Councilmember Callahan, Councilmember Coke and Councilmember Lin Absent: 1 - Councilmember Sheehy 8.6 ID 15-0083 Ratify Agreement for Certified Public Accountant Financial Auditing Services with Heinfeld, Meech & Co., PC Mr. Cassens said this is a routine item and contract with an outside accounting firm, Heinfield, Meech & Co., PC. He said the City has worked with this firm in the past and they have done a good job. Mr. Cassens added that staff recommends ratification of the agreement for certified public accountant financial auditing services to be in compliance with City Code. Mayor Nexsen opened the public hearing. There being no further comments, he closed the public hearing. Councilmember Coke moved to ratify the Agreement for Certified Public Accountant Financial Auditing Services with Heinfield, Meech & Co., PC, for a term not to exceed (5) years, seconded by Councilmember Brister, and carried by the following vote: Aye: 6 - Mayor Nexsen, Councilmember Barlow, Vice Mayor Brister, Councilmember Callahan, Councilmember Coke and Councilmember Lin Lake Havasu City Page 6 Printed on 4/29/2015 City Council Regular Meeting Minutes - April 14, 2015 Final Absent: 1 - Councilmember Sheehy 9. CURRENT EVENTS Councilmember Brister reported that the Western Arizona Council of Government (WACOG) Aging Committee announced that in September they will be conducting training for caregivers or anyone interested in becoming a caregiver. 10. CALL TO THE PUBLIC Mr. Miller addressed the Council and congratulated the Lake Havasu City Lions soccer teams for their performance in Bullhead City last weekend. He congratulated the U-10, U-11, U-12, and U-16 boys’ teams, and U-16 girls’ team on their performance, and added that the U-12 boys brought home second place. 11. FUTURE MEETINGS Tuesday, April 21, 2015 @ 9:00 a.m. – CIP Work Session Tuesday, April 28, 2015 @ 5:00 p.m. – Work Session Tuesday, April 28, 2015 @ 6:00 p.m. – Regular Meeting 12. FUTURE AGENDA ITEMS There were no requests for future agenda items. 13. ADJOURN Upon motion by Councilmember Barlow and seconded, the meeting adjourned at 6:40 p.m. CERTIFICATION I hereby certify that the foregoing is a full and true copy of the Regular Meeting Minutes of the Lake Havasu City Council held on the 14th day of April, 2015. I further certify that the meeting was duly called and posted, and that a quorum was present. ____________________________________ Kelly Williams, City Clerk Lake Havasu City Page 7 Printed on 4/29/2015