City Council

Mayor Mark S. Nexsen Lake Havasu City Vice Mayor Don Callahan Police Facility Councilmember Dean Barlow 2360 McCulloch Blvd North Councilmember Donna Lake Havasu City, Arizona 86403 Brister-McCoy www.lhcaz.gov Councilmember Jeni Coke Councilmember Michele Lin Councilmember Cal Sheehy City Council Regular Meeting (Tentative Budget & CIP Adoption) Minutes - Final Tuesday, June 14, 2016 6:00 PM 1. CALL TO ORDER Vice Mayor Callahan called the meeting to order at 6:00 p.m. 2. INVOCATION: Pastor Kay Zimmerman, City On A Hill International Church Pastor Kay Zimmerman with City on a Hill International Church gave the invocation 3. PLEDGE OF ALLEGIANCE The Vice Mayor led in the Pledge of Allegiance. 4. ROLL CALL Present: 6- Councilmember Dean Barlow, Councilmember Donna Brister-McCoy, Vice Mayor Don Callahan, Councilmember Jeni Coke, Councilmember Cal Sheehy and Councilmember Michele Lin Absent: 1- Mayor Mark S. Nexsen 5. CALL TO THE PUBLIC Mr. Bill Detlefson addressed the Council and stated by adding four more softball fields, the City could hold softball tournaments and charge $300 per team which would mean quarter of a million to a half a million dollars coming into the community to help cover the cost of the fields. He said if canteens were placed on the fields and volunteers would work them, the money that is paid for concessions could go to the Little League to reduce the parent’s expenses. Mr. Detlefson stated that he thought it would be a boom for the City. 6. CONSENT AGENDA 6.1 ID 16-0758 Approve the May 24, 2016, City Council Regular Meeting Minutes 6.2 ID 16-0751 Adopt Resolution No. 16-3038 Approving Addendum to Existing Intergovernmental Agreement between the Arizona Department of Fire, Building, and Life Safety, Office of Manufactured Housing, and Mohave County to Enforce Installation Standards for Commercial and Residential Factory Built Buildings in Lake Havasu City Lake Havasu City Page 1 Printed on 6/30/2016 City Council Minutes - Final June 14, 2016 6.3 ID 16-0732 Adopt Resolution No. 16-3048 Approving a Cooperative Intergovernmental Agreement with the State Forester, Arizona State Forestry Division for the Protection of Forests and Wildlands 6.4 ID 16-0733 Adopt Resolution No. 16-3049 Abandoning the Westerly 10-foot by 20-foot Portion of a 10-foot by 50-foot Public Utility and Drainage Easement along the Northwestern Property Line of Tract 2224, Block 11, Lot 3 / APL Surveying, Inc. 6.5 ID 16-0750 Approve Addendum No. 1 to Employment Contract with Mitchell Kalauli to Serve as Presiding Magistrate of the Lake Havasu City Municipal Court 6.6 ID 16-0741 Approve Addendum No. 2 to City Manager Employment Contract with Charlie Cassens 6.7 ID 16-0742 Approve Addendum No. 2 to City Attorney Employment Contract with Kelly Garry 6.8 ID 16-0737 Approve Amendment No. 2 to the Animal Care and Shelter Services Contract with Western Arizona Humane Society 6.9 ID 16-0752 Approve Amendment No. 2 to the Arizona Government Relations Consultant/Lobbyist Contract with Willetta Partners 6.10 ID 16-0730 Approve the 2016-2017 Memorandum of Understanding with the Lake Havasu Professional Firefighters 6.11 ID 16-0739 Approve Annual Commercial Services Agreement with Suddenlink Communications for City Internet Service 6.12 ID 16-0757 Call for Executive Session Pursuant to A.R.S.§ 38-431.03(A) 5:00 p.m. Tuesday, June 28, 2016 Councilmember Coke moved to approve the Consent Agenda as presented, seconded by Councilmember Barlow, and carried by the following vote: Aye: 6 - Councilmember Barlow, Councilmember Brister-McCoy, Vice Mayor Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin Absent: 1 - Mayor Nexsen 7. CORRESPONDENCE, COMMUNICATIONS, PETITIONS, ANNOUNCEMENTS, CITY MANAGER REPORT Lake Havasu City Page 2 Printed on 6/30/2016 City Council Minutes - Final June 14, 2016 7.1 ID 16-0738 FY 2015-2016 3rd Quarter Grant Agency Reports Vice Mayor Callahan noted that this item was for informational purposes only. 7.2 ID 16-0743 Announce Vacancies on Lake Havasu City Boards, Committees, and Commissions City Clerk Kelly Williams announced the current vacancies on various Lake Havasu City Boards, Committees, and Commissions. 7.3 ID 16-0759 City Manager's Report City Manager Charlie Cassens reported on the following: • Representatives of Desert Storm presented the City with a gift of appreciation for City staff support received during their event. • Reviewed Vacation Rental updates to the City’s website. • The Keep Havasu Beautiful Committee thanked the City for its support and involvement in the recent landscaping improvement project on the Island walking path. Thunderbolt Middle School 8th grade students volunteered their time and learned water conservation, landscaping, team work and plant care. The Keep Havasu Beautiful Committee recognized Councilmember Barlow by placing a plaque on a piece of the London Bridge stone for his fifteen years of dedication to the Committee. • Congratulated Mr. Jeremy Abbott, Engineering Division Manager, for completing the Certified Public Manager Program at Arizona State University. • Code Enforcement Updates. There are currently 41 active and open cases. • Building Permit Updates. • Special Events: o June 18th – Ultra Boat Regatta, Rotary Community Park beginning at 8:00 a.m. o June 21st – Go Skateboarding Day, McCulloch Boulevard, Pima Wash and Tinnell Memorial Skate Park from 6:00 p.m. to 11:00 p.m. Vice Mayor Callahan congratulated Councilmember Barlow for his dedicated service with the Keep Havasu Beautiful Committee. 8. PUBLIC HEARINGS 8.1 ID 16-0736 Series #12 Liquor License, Taco Hacienda, 2200 Mesquite Avenue/Morris Ms. Williams advised that Timothy Ray Morris has applied for a Series #12 Restaurant License for Taco Hacienda, located at 2200 Mesquite Avenue. She noted that all posting requirements were met, all fees were paid, and no objections were received. She added that a liquor license was previously held at this location. Vice Mayor Callahan opened the public hearing. There being no comments, he closed the public hearing. Lake Havasu City Page 3 Printed on 6/30/2016 City Council Minutes - Final June 14, 2016 Councilmember Sheehy moved to recommend that the Arizona Department of Liquor Licenses & Control approve a Series #12 liquor license for Taco Hacienda, 2200 Mesquite Avenue, seconded by Councilmember Brister-McCoy, and carried by the following vote: Aye: 6 - Councilmember Barlow, Councilmember Brister-McCoy, Vice Mayor Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin Absent: 1 - Mayor Nexsen 8.2 ID 16-0734 Series #12 Liquor License, Black Bear Diner, 1900 McCulloch Boulevard/Lewkowitz Ms. Williams advised that Andrea Dahlman Lewkowitz has applied for a Series #12 Restaurant License for Big Bear Diner, located at 1900 McCulloch Boulevard. She noted that all posting requirements were met, all fees were paid, and no objections were received. She added that a liquor license was previously held at this location. Vice Mayor Callahan opened the public hearing. There being no comments, he closed the public hearing. Councilmember Barlow moved to recommend that the Arizona Department of Liquor Licenses & Control approve a Series #12 liquor license for Black Bear Diner, 1900 McCulloch Boulevard, seconded by Councilmember Brister-McCoy, and carried by the following vote: Aye: 6 - Councilmember Barlow, Councilmember Brister-McCoy, Vice Mayor Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin Absent: 1 - Mayor Nexsen 8.3 ID 16-0701 Adopt Resolution No. 16-3050 Adopting the Ten-Year Community Investment Program (CIP) for Fiscal Years 2017-2026 Ms. Tabatha Miller, Administrative Services Director, addressed the Council and stated staff was proposing adoption of the City’s Ten-Year CIP program. She stated there is a requirement in the City Code that the CIP be adopted prior to adoption of the budget. Ms. Miller noted one change to the CIP was made since the budget presentation before Council on May 18th. She said $500,000 was moved from future years in the CIP into the FY 2016/17 CIP for the Fields Needs Improvement Project to potentially add additional fields and a sports complex. She also pointed out that on that particular project the total budget over a 3-year period is $14 million. Lake Havasu City Page 4 Printed on 6/30/2016 City Council Minutes - Final June 14, 2016 Ms. Miller stated the Ten-Year CIP budget is $123 million and of that, $29 million is budgeted for FY 2016/17 which is approximately 24 percent of the total 10-year budget. She said part of the reason for that has to do with available resources and added, staff was able to, in a 3-year cycle, look at the projects and determine that funding is available to complete those projects. She stated funding sources for those projects beyond the 3-year cycle have not been identified and is an ongoing process through the budget cycle year after year. Ms. Miller stated summary sheets were provided to Council outlining where the $29 million would be spent, and noted that it does include the $500,000 change in the budget since the May 18th meeting. She reviewed various projects included in the FY 2016/17 CIP budget for Council. Councilmember Lin asked if the $2 million for the Fields Needs Improvement Project in the FY 2016/17 CIP budget included anything for the sports complex. Ms. Miller stated originally $1.5 million was included in the budget for field improvements and the additional $500,000 was added to start that project. Mr. Greg Froslie, Community Investment Director, stated the additional $500,000 would not go towards the sports complex that was identified on Whelan Drive because that did not have support of the Council in previous meetings. He said the sports complex was high on the list of important projects to accomplish so staff moved money forward to explore other options such as building a sports complex at SARA Park. Councilmember Lin asked if there was money included in the budget to at least put some type of stake in the complex, to which Mr. Froslie stated that was correct. He added that staff is going to explore SARA Park as an option which will possibly require moving some of the existing users in the park. Councilmember Lin asked, if Council were to go forward with the project, if the $8 million sports complex could be built in FY 2018/19. Mr. Froslie stated that was correct and added there are significant funds in year two of the CIP but the additional funds identified in year three of the CIP would be required to complete any large construction project. Councilmember Sheehy stated for a point of clarification, the funds included in the FY 2016/17 CIP will include upgrades to Cypress Park and SARA Park to alleviate immediate field needs and then start construction for the long term project the fiscal year after next. Mr. Froslie added the $2 million will be allocated towards developing Cypress Park for soccer and additional lighting at some of the grade schools and School District properties to expand hours of operation. He added the new money would be used to develop plans for a sports complex at SARA Park. Councilmember Sheehy stated this year the City will be able to solve all of the immediate needs and then next year plan for the sports complex. Mr. Cassens stated that is the reason the $500,000 has been moved to the FY 2016/17 CIP budget. He added it will take extra engineering, planning, site preparation, and the possibility that current users may have to relocate. He stated that is why that $500,000 has been moved up to allow staff to begin that effort. Vice Mayor Callahan opened the public hearing. There being no comments, he closed the public hearing. Lake Havasu City Page 5 Printed on 6/30/2016 City Council Minutes - Final June 14, 2016 Councilmember Sheehy pointed out that the Airport projects are federal grants, funded through the Federal Aviation Administration (FAA). Councilmember Lin asked for an explanation of the Havasu 280 expenditures under the Community Investment and Street funds. Mr. Cassens explained that there will ultimately be a traffic intersection at Hwy 95 and also a roadway that will go into the Havasu 280 site. Councilmember Lin asked if the $1.4 million was for the road, to which Mr. Cassens stated that was correct. Councilmember Coke moved to adopt Resolution No. 16-3050 adopting the Ten-Year Community Investment Program for Fiscal Years 2017-2026, seconded by Councilmember Brister-McCoy, and carried by the following vote: Aye: 6 - Councilmember Barlow, Councilmember Brister-McCoy, Vice Mayor Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin Absent: 1 - Mayor Nexsen 8.4 ID 16-0702 Adopt Resolution No. 16-3055 Adopting the Fiscal Year 2016-17 Tentative Budget Ms. Miller stated that staff was asking Council to adopt the tentative budget which sets the highest level or cap staff can set the final budget at which is $145,016,316. She added after tonight, the Council can make changes to the budget or reduce the budget but cannot increase it over that particular amount. She stated the Council previously approved the $29 million CIP plan and by adopting the tentative budget would approve spending those funds. Ms. Miller stated based on input from the May 18th work session and one final fix in the budget, staff added a few items to the budget. She stated $10 million was included in the budget for the potential to issue additional debt to support the sports facility if the money is cheap and it is in the best interest of the City to issue that this year. Ms. Miller added an additional $200,000 has been included in the budget because of an increase in Highway User Revenue Fund (HURF) which is received from the State, and $500,000 was included in the CIP to begin work on the sports complex project. Ms. Miller stated when staff started looking at the expenditure limitation issue, items that were not truly City expenditures were removed from the books. She said staff decided to remove monies from the Western Arizona Law Enforcement Academy (WALEA), the organization that originally set up Western Arizona Law Enforcement Training Academy (WALETA) off from the City books but since then, staff discovered that WALEA was not officially organized so that money was put back. Ms. Miller stated final revenues are projected at $125.6 million and expenses just over $145 million with a little less than a $20 million discrepancy between revenues and expenses. She said Lake Havasu City Page 6 Printed on 6/30/2016 City Council Minutes - Final June 14, 2016 how that is covered is there is just under $100 million in reserves or fund balance that are savings from previous years operations, money that was not spent on capital items. She added that staff always budgets ample contingency funds and at least for a few years those funds have not been spent and staff does not anticipate they will be spent this next year. She said in addition to that, certain expenses never seem to hit 100 percent such as labor, supplies, and services. Ms. Miller said the final item is the expenditure limitation and making sure that since the City is right up against that limit that we do not exceed it. She said staff has to do a reconciliation of the expenditure limitation that shows the amount staff expects to be subject to the expenditure limitation this year and file Schedule A with the State. She added that does assume that we issue $11.8 million debt to cover the additional CIP projects. She stated that is money that is excluded from the expenditure limitation and makes this work and balance. Ms. Miller said the City’s limitation is $56.7 million and we are just under that amount by $1.2 million. Vice Mayor Callahan opened the public hearing. There being no comments, he closed the public hearing. Vice Mayor Callahan thanked Ms. Miller and her staff for preparing the budget document. Councilmember Barlow moved to adopt Resolution No. 16-3055 adopting the Fiscal Years 2016-17 Tentative Budget, seconded by Councilmember Sheehy, and carried by the following vote: Aye: 6 - Councilmember Barlow, Councilmember Brister-McCoy, Vice Mayor Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin Absent: 1 - Mayor Nexsen 8.5 ID 16-0755 Adopt Resolution No. 16-3051 Declaring as a Public Record the “Lake Havasu City Amendments to Title 14, Zoning” Dated June 14, 2016 Zoning Administrator/Senior Planner Stuart Schmeling stated the item before Council includes several changes to the recently adopted Development Code which was adopted on February 23, 2016 and became effective on March 24, 2016. Mr. Schmeling reviewed the proposed changes to the Development Code for Council: 14.01.04. Effective Date • Insert March 24, 2016 14.02.05. B. C-SGD: Commercial-Southgate District • 1. Purpose o Maximum height of primary building change from 25 feet to 36 feet. Lake Havasu City Page 7 Printed on 6/30/2016 City Council Minutes - Final June 14, 2016 14.03.02. Permitted Use Table 2-18 • Residential-Uptown McCulloch Main Street (R-UMS) – Add Dwelling, single-family detached and Dwelling, two-family as a permitted use. • Residential-Commercial Health District (R-CHD) – Add Dwelling, single-family detached and Dwelling, two-family as a permitted use. • Residential-Southgate District (R-SGD) – Add Dwelling, single-family detached and Dwelling, two-family as a permitted use. • Correct Dwelling, single-family detached Use-Specific Standards from 14.03.03G4g to 14.02.03G4g. • Commercial-Southgate District (C-SGD) – Add Light vehicle sales or rental as a permitted use. • Limited Commercial District (C-1) – Delete Light vehicle service or repair as a permitted use. • Light watercraft sales, rental, or service – Add adjacent to water. • Commercial-Southgate District (C-SGD) – Add Marine equipment sales, rental, service, and storage as a permitted use. • Public Lands and Facilities (P-1) – Add Marina as a permitted use. • Commercial-Southgate District (C-SGD) – Add Accessory outdoor retail sales as an accessory use. • Accessory Swimming Pools – Allow Accessory Use in all zoning districts. 14.03.03. E. Accessory Uses • 1. Accessory Dwelling Units o e. Detached structures shall not occupy more than 50% of the rear yard and may not exceed 15 feet in height, and must comply with the adopted Building Code requirements for separation from the primary structure. The minimum separation from the closest structural project shall be 3 feet minimum or the minimum required by the adopted building code, whichever is greater. o i. The separation of the accessory dwelling unit from the principal dwelling unit shall be in compliance with the adopted Building Code. • 7. Accessory Structure, Not For Occupancy o a. Accessory structures and structures necessary to residential uses may occupy not more than 50% of the required rear yard, are not to be more than 15 feet in height, and are to be located at a distance from the main structure that complies with the adopted Building Code. Detached structures shall not occupy more than 50% of the rear yard and may not exceed 15 feet in height. The minimum separation from the closest structural project shall be 3 feet minimum or the minimum required by the adopted building code, whichever is greater. • 8. Accessory Swimming Pools o Insert in its entirety 3 pages from the previous code preceding the Development Code Lake Havasu City Page 8 Printed on 6/30/2016 City Council Minutes - Final June 14, 2016 Adopted February 23, 2016. 14.04.01. Dimensional Standards • 1. Residential Summary Table o Residential-Uptown McCulloch Main Street (R-UMS) – Add footnote (2) to Minimum Building Setback. o Residential-Commercial and Health District (R-CHD) – Add footnote (2) to Minimum Building Setback. o Residential-Southgate District (R-SGD) – Add footnote (2) to Minimum Building Setback. • Add Section - Adjacent to single and two-family uses existing prior to the effective date of code. o Residential-Multiple Family (R-M) – Add 30 o Residential-Uptown McCulloch Main Street (R-UMS) – Add 42 o Residential-Commercial and Health District (R-CHD) – Add 42 o Residential-Southgate District (R-SGD) – Add 18 14.04.02. G. Parking of Oversized Vehicles • 2. Recreational Vehicles o A recreational vehicle exceeding 10,500 pounds that is owned by the lot owner, or the lessee of the lot, may be parked on the lot if the property is developed with a primary use (e.g. a house). While parked on the lot, the recreational vehicle may be occupied for a period not to exceed 30 days per calendar quarter. 14.04.04. C. General Landscaping Standards • 2. Minimum Required Landscaping o Add subsection d. Parking-in-common: Minimum landscape area requirements for properties within approved CIP plans shall be met by complying with landscape element of PIC plan. 14.04.05. C. Design and Illumination Standards • 2. Light Shielding o a. Any light source or lamp that emits more than 900 375 lumens… 14.04.07. B Site Design • 2. Grading and Drainage o c. No lot may be altered to permit water from any source to flow from that lot to an adjoining lot other than as nature intended unless it is directed to an existing drainage easement with the approval of the City or the owner of that easement, as applicable. Lake Havasu City Page 9 Printed on 6/30/2016 City Council Minutes - Final June 14, 2016 14.04.05. A. Operation and Maintenance Standards • 5. Trash Facilities Maintenance o Add to first paragraph: Trash to be collected may be placed at the street right-of-way line on the assigned collection day for a period not to exceed 12 hours. Mr. Schmeling stated the Planning & Zoning Commission recommended one change as a result of a real estate agent speaking at the meeting who requested that the Business Park (BP) zoning district be changed to Light Industrial because it is more descriptive and is more in line with the description in the Multiple Listing Service (MLS). Councilmember Sheehy asked for an explanation of the BP zoning district. Mr. Schmeling stated the BP district is the old M-1P zoning district which includes the Kiowa corridor, along Lake Havasu Avenue just above Industrial Boulevard and south of the Airport. Vice Mayor Callahan opened the public hearing. There being no comments, he closed the public hearing. Councilmember Sheehy moved to adopt Resolution No. 16-3051 declaring the “Lake Havasu City Amendments to Title 14, Zoning” dated June 14, 2016, a public record, seconded by Councilmember Brister-McCoy, and carried by the following vote: Aye: 6 - Councilmember Barlow, Councilmember Brister-McCoy, Vice Mayor Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin Absent: 1 - Mayor Nexsen 8.6 ID 16-0731 Adopt Ordinance 16-1153 Amending Lake Havasu City Code Title 14, Zoning, (the Development Code) to Make Necessary Changes to Multiple Sections Mr. Schmeling stated this item is a partner to the previous item declaring the amendments to the Development Code as a public record. He added this ordinance would adopt those changes by reference. Vice Mayor Callahan opened the public hearing. There being no comments, he closed the public hearing. Councilmember Coke moved to adopt Ordinance No. 16-1153 amending Lake Havasu City Code Title 14, Zoning, seconded by Councilmember Brister-McCoy, and carried by the following vote: Aye: 6 - Councilmember Barlow, Councilmember Brister-McCoy, Vice Mayor Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin Lake Havasu City Page 10 Printed on 6/30/2016 City Council Minutes - Final June 14, 2016 Absent: 1 - Mayor Nexsen 8.7 ID 16-0735 Introduce Ordinance No. 16-1152 for the Annexation of Four Parcels, APNs 110-05-003, 110-05-023, 110-05-025, and 110-05-027, Totaling 80 Acres, Located North of Window Rock Road and East of the Lake Havasu City Corporate Limits, as Requested by Lomas Land Co. and Bluewater Development Mr. Schmeling stated this is an introduction of an ordinance for a proposed annexation to Lake Havasu City. He said the property is located on the extreme east end of town just north of Horizon Six and includes four parcels, a total of 80 acres. Mr. Schmeling stated that staff created a Public Facilities and Service Extension Report and the Fire and Police Departments suggested there would be no impact for service upon annexation of this property. He said the property in the County is zoned Agriculture/Residential (AR) and annexation into the city would have an Agricultural-Preservation (A-P) zoning designation. Mr. Schmeling stated that the applicant is proposing a preliminary design for a subdivision which means he would not only go through the subdivision process potentially upon annexation but would also request a rezone at that time which would most likely end up being rezoned to Residential-Single Family (R-1) or Residential- Estates (R-E). Vice Mayor Callahan opened the public hearing. There being no comments, he closed the public hearing. Councilmember Barlow moved to introduce Ordinance No. 16-1152 to annex four parcels, APNs 110-05-003, 110-05-023, 110-05-025, and 110-05-027, totaling 80 acres, located north of Window Rock Road and east of the Lake Havasu City corporate limits into the Lake Havasu City limits, seconded by Councilmember Brister-McCoy, and carried by the following vote: Aye: 6 - Councilmember Barlow, Councilmember Brister-McCoy, Vice Mayor Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin Absent: 1 - Mayor Nexsen 8.8 ID 16-0756 Award Agreement for Engineering Services for the Lake Havasu City Airport to C&S Engineers, Inc. Operations Director Louis Martinez addressed Council and requested approval of a general service contract for engineering services for various grant projects at the Municipal Airport. He said since this item was drafted, staff identified three specific project tasks for approximately $163,000 and requested the motion be changed to reflect the award to C&S Engineers be in the amount of $200,000. He said if approved by Council staff would proceed with Tasks, 1, 2, and 3 upon Lake Havasu City Page 11 Printed on 6/30/2016 City Council Minutes - Final June 14, 2016 approval from the Arizona Department of Transportation (ADOT) and the Federal Aviation Administration (FAA). Mr. Martinez reviewed the following tasks for Council: • Task 1 – Electrical vault building and back-up generator ($600,000 construction project) • Task 2 – Fire hydrant relocation design update ($25,000 construction project) • Task 3 – Erosion control and foreign object debris (FOD), and runway drainage improvements ($500,000 construction project) Mr. Martinez stated these are all grant projects totaling $1.125 million including the engineer’s costs of fees of approximately 15 percent. He said these tasks do not include construction administration which will be included in a future grant. Councilmember Sheehy stated these projects are grant money and the City would be spending approximately 10 percent of the $1.2 million. Vice Mayor Callahan asked for clarification that the motion was to be changed from $100,000 to $200,000, to which Mr. Martinez stated that was correct. Vice Mayor Callahan opened the public hearing. There being no comments, he closed the public hearing. Councilmember Sheehy moved to award the agreement for engineering services for the Lake Havasu City Airport to C&S Engineers, Inc. in an amount not to exceed $200,000 for FY 16-17, seconded by Councilmember Coke, and carried by the following vote: Aye: 6 - Councilmember Barlow, Councilmember Brister-McCoy, Vice Mayor Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin Absent: 1 - Mayor Nexsen 8.9 ID 16-0744 Award Bid for the Mulberry Effluent Basin Expansion, South Intake Structure Upgrade Project to Fann Environmental, LLC Mr. Froslie stated the item before Council is a construction contract for a project that is part of the City’s ongoing efforts to provide upgrades and improvements to the treated effluent distribution system in preparation for the conversion of some of the City parks from potable water to treated effluent. Mr. Froslie stated this project is part two of the Water Infrastructure Finance Authority (WIFA) project that was required as part of refinancing the sewer loans. He stated the first project was awarded on January 26, 2016, is nearing completion, and is focused on increasing capacity of the comingling pond located at the Mulberry Treatment Plant. Mr. Froslie stated the item before Council is focused on the South Intake Structure which is the Lake Havasu City Page 12 Printed on 6/30/2016 City Council Minutes - Final June 14, 2016 pump station located along the shoreline of Body Beach. He said the South Intake pumps lake water to the comingling pond and subsidizes the effluent supply during the hot summer months when we struggle to meet our demands for effluent for our contractual obligations with the golf courses. He stated this project would replace all of the pumps, piping system and electrical system. Mr. Froslie stated four bids were received and all of them were under the engineer’s estimate of $353,099. Mr. Froslie stated that Fann Environmental has worked on very similar projects over the past several years for the City. He asked for Council approval of the contract. Vice Mayor Callahan opened the public hearing. There being no comments, he closed the public hearing. Councilmember Sheehy noted that Fann Environmental was the lowest bidder on the project. Councilmember Sheehy moved to award the Base Bid for the Mulberry Effluent Basin Expansion, South Intake Structure upgrade project to Fann Environmental LLC, in the amount of $332,000, seconded by Councilmember Brister-McCoy, and carried by the following vote: Aye: 6 - Councilmember Barlow, Councilmember Brister-McCoy, Vice Mayor Callahan, Councilmember Coke, Councilmember Sheehy and Councilmember Lin Absent: 1 - Mayor Nexsen 9. CURRENT EVENTS There were no council committee reports. 10. CALL TO THE PUBLIC There were no requests to address the Council. 11. FUTURE MEETINGS Tuesday, June 28, 2016 @ 5:00 p.m. – Executive Session Tuesday, June 28, 2016 @ 6:00 p.m. – Regular Meeting & Final Budget Adoption Tuesday, July 12, 2016 @ 6:00 p.m. – Regular Meeting & Property Tax Levy Adoption 12. FUTURE AGENDA ITEMS There were no future agenda items. 13. ADJOURN Upon motion by Councilmember Brister-McCoy and seconded, the meeting adjourned at 7:06 p.m. CERTIFICATION I hereby certify that the foregoing is a full and true copy of the Regular Meeting Minutes of the Lake Havasu City Council held on the 14th day of June, 2016. I further certify that the meeting Lake Havasu City Page 13 Printed on 6/30/2016 City Council Minutes - Final June 14, 2016 was duly called and posted, and that a quorum was present. ____________________________________ Kelly Williams, City Clerk/CMC Prepared By: ____________________________________ Sacia Graber, City Clerk Assistant/CMC Lake Havasu City Page 14 Printed on 6/30/2016