City Council

Mayor Mark S. Nexsen Lake Havasu City Vice Mayor Jeni Coke Police Facility Councilmember Gordon Groat 2360 McCulloch Blvd North Councilmember David Lane Lake Havasu City, Arizona 86403 Councilmember Michele Lin www.lhcaz.gov Councilmember Donna McCoy Councilmember Cal Sheehy City Council Regular Meeting Minutes - Final Tuesday, January 24, 2017 6:00 PM 1. CALL TO ORDER Mayor Nexsen called the meeting to order at 6:00 p.m. 2. INVOCATION: Pastor Kay Zimmerman, City On A Hill International Church Pastor Kay Zimmerman with City on a Hill International Church gave the invocation. 3. PLEDGE OF ALLEGIANCE The Mayor led in the Pledge of Allegiance. 4. ROLL CALL Present: 7- Mayor Mark S. Nexsen, Councilmember Donna McCoy, Vice Mayor Jeni Coke, Councilmember Cal Sheehy, Councilmember Michele Lin, Councilmember David Lane and Councilmember Gordon Groat 5. CALL TO THE PUBLIC Former Kingman Mayor and Councilmember Richard Anderson stated he was before the Council to thank the Mayor, Vice Mayor and Councilmembers for their support during his 6½ years on the Kingman City Council. He said Mayor Nexsen was the driving force to establish the Tri-City Council and was also a founding member of the Greater Arizona Mayor’s Association. Mr. Anderson stated that these organizations work together to help one another take a united stand on issues that are of concern to all of the cities and towns. Mr. Anderson said the Tri-City Council has addressed several issues with the county such as jail fees and structure, the state government on transaction privilege tax and most recently with the federal government regarding the voting boundaries on the Colorado River. Mr. Anderson stated the Council and citizens of Lake Havasu City have worked very hard in the America’s Best Communities contest and are one of eight finalists with the decision to be made in April. He wished the Council his very best in all of the endeavors of the City and added that Lake Havasu City always has six or seven councilmembers that attend and represent the City at the Tri-City Council meetings, Arizona League of Cities Lake Havasu City Page 1 Printed on 2/15/2017 City Council Minutes - Final January 24, 2017 and Towns and major events in the City. Mr. Anderson stated that the citizens of Lake Havasu City have a great mayor and council and thanked them for the privilege of working with him. 6. CONSENT AGENDA 6.1 ID 17-1048 Approve the January 10, 2017, City Council Regular Meeting Minutes 6.2 ID 17-1031 Adopt Resolution No. 17-3113 Abandoning the Entire 10-Foot by 123.92-Foot Public Utility and Drainage Easement Along the Westerly Property Line and the 10-Foot by 90.90-Foot Portion of the 10-Foot by 100.90 Public Utility and Drainage Easement Along the Southerly Property Line Except the Eastern Most 10-Foot By 10-Foot of Tract 2171, Block 1, Lot 1 6.3 ID 17-1030 Adopt Resolution No. 17-3114 Abandoning the Westerly 5-Foot by 127.86-Foot Portion of the 10-Foot by 127.86-Foot Public Utility and Drainage Easement Along the Easterly Property Line of Tract 135E, Block 5, Lot 12 6.4 ID 17-1045 Adopt Resolution No. 17-3115 Appointing Councilmembers to the Lake Havasu Metropolitan Planning Organization Executive Board 6.5 ID 17-1042 Adopt Resolution No. 17-3116 Authorizing Submission of an Application for FY 2016 Grant with the Arizona Department of Veterans’ Services (ADVS) to Implement the Lake Havasu City Veterans Treatment Court’s Financial Hardship Urinalysis Testing for Justice Involved Veterans 6.6 ID 17-1039 Approval of a Final Subdivision Plat, Tract 2396 Re-Subdividing Parcels “E” and “F” of Tract 2367 Creating Four Residential Lots and Extending the Public Right-of-Way of Avienda Del Sol within Phase I of Havasu Foothills Estates 6.7 ID 17-1032 Recommend Approval of a Special Event Liquor License Application for The Norona Effect Fundraiser on February 4, 2017, at 7260 Dub Campbell Parkway / Norona 6.8 ID 17-1044 Recommend Approval of a Special Event Liquor License Application for the Over The Hill Gang Havasu Fundraiser/Winterblast on February 16, 17, 18 & 19, 2017, at 7260 Dub Campbell Parkway / Ensley *6.9 ID 17-1049 Call for Executive Session Pursuant to A.R.S.§ 38-431.03(A) 5:00 p.m. Tuesday, February 7, 2017, and 5:00 p.m. Tuesday, February 14, 2017 Lake Havasu City Page 2 Printed on 2/15/2017 City Council Minutes - Final January 24, 2017 Vice Mayor Coke moved to accept the Consent Agenda as presented, seconded by Councilmember Groat, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember McCoy, Vice Mayor Coke, Councilmember Sheehy, Councilmember Lin, Councilmember Lane and Councilmember Groat 7. CORRESPONDENCE, COMMUNICATIONS, PETITIONS, ANNOUNCEMENTS, CITY MANAGER REPORT 7.1 ID 17-1040 FY 2016-2017 1st Quarter Grant Agency Reports Mayor Nexsen noted Grant Agency Reports were for informational purposes only. 7.2 ID 17-1050 Announce Vacancies on Lake Havasu City Boards, Committees, and Commissions City Clerk Kelly Williams announced the current vacancies on various Lake Havasu City Boards, Committees, and Commissions. 7.3 ID 17-1047 City Manager's Report City Manager Charlie Cassens recognized Web Services/Media Coordinator Steve Blake’s 10th anniversary with the City. Mr. Cassens reported on the following: • Read a letter into the record from Mansell Welding thanking and commending the Police Department for their assistance in moving a large steel structure from one side of town to another. • January 19, 2017, ten police officers and two police officer advisers from Lake Havasu City attended the 2017 Chandler Police Explorer Tactical Competition and were awarded five trophies which included: first place in the 511 Tactical Breacher Challenge, first place in the Swat Fitness Challenge, third place in the Large Team Field Raid, fourth place in the Pistol Shoot and fifth place in Waterborne Operations. • Code Enforcement Updates. There are currently 29 open cases. • Building Permit Updates. • The next Coffee with the Mayor and City Manager is scheduled for Friday, February 3, 2017, at the Golden Corral, located at 1550 Palo Verde Boulevard South, from 7:30 a.m. to 9:00 a.m. • Special Events: o The Annual Camaros on The London Bridge takes place on January 28, 2017. o Little Delbert Days will take place on January 28 & 29, 2017. Lake Havasu City Page 3 Printed on 2/15/2017 City Council Minutes - Final January 24, 2017 8. PUBLIC HEARINGS 8.1 ID 17-1027 Approve a Cooperative Purchase of a Bauer Unicus III High Pressure Breathing Air Compressor System from Bauer Compressors Fire Chief Brian Davis addressed the Council and stated that this request is a scheduled replacement of a Self Contained Breathing Apparatus (SCBA) air compressor unit that provides filtered air at 4,500 psi into the cylinders that the firefighters wear on their back. He said the anticipated cost for the unit was $65,000 but due to the efforts of Management Specialist Judy Grothe, the base price came in at $56,000, $9,000 less than anticipated. Chief Davis thanked Management Specialist Judy Grothe for her efforts. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Groat moved to approve the cooperative purchase of a Bauer Unicus III High Pressure Breathing Air Compressor System from Bauer Compressors utilizing the H-GAC cooperative agreement and in compliance with the related pricing schedule, plus applicable taxes, installation/training, and estimated freight, seconded by Councilmember McCoy, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember McCoy, Vice Mayor Coke, Councilmember Sheehy, Councilmember Lin, Councilmember Lane and Councilmember Groat 8.2 ID 17-1024 Award Agreement for Engineering Services for Water Resources and System Improvements to CH2M HILL Engineers, Inc. Project Manager Ryan Molhoek stated that he was before Council to present a bid award for engineering services for water resources and system improvements which will consist of a new Water Master Plan and some small water main replacement designs. He said staff recommends the project be awarded to CH2M Hill Engineers, Inc., in the amount of $423,120. He said CH2M Hill Engineers, Inc. was selected through a Request for Qualifications (RFQ) process where five firms provided their qualifications. Mr. Molhoek stated that the scope of work will include an updated Water Master Plan which is typically done every five to ten years due to demand patterns, population, and other things that may have changed. Mr. Molhoek stated staff has a lot of projects on the horizon and this plan will help set up the city’s map going forward with the best recommendations for the city’s water system and projecting the future growth of the city. Mr. Molhoek reviewed the following for Council: 2017 Water Master Plan • Water System Design Criteria Analysis/Update • Water Demand Analysis and Projections Lake Havasu City Page 4 Printed on 2/15/2017 City Council Minutes - Final January 24, 2017 • Water Supply Evaluation • Treatment Plant Evaluation • Water Model Update and Analysis • Water Storage and Pump Station Analysis • Condition Assessment Review/Risk Assessment • CIP Prioritization and Cost Estimates • Estimated Completion 11 Months Water Main Replacements Design • Approximately 10,000 Feet of Water Main Replacement • Varying Locations Throughout Town • Based on Break/Leak History • Estimated Completion 6 months Mr. Molhoek introduced CH2M Hill Program Manager Mark Elliott. Mr. Elliott stated this is his tenth year of consulting the City on water and wastewater issues. He said there are a lot of changes in the water supply industry and stated he will be working collaboratively with city staff and the operations department in developing a capital program for the City to look at in the next five to ten years of water infrastructure needs. Councilmember Groat stated in terms of the hydrological engineering components and looking at any future requirements, he assumed there is some form of cad modeling that will allow them to add the hydrological components, in particular the different pressure zones throughout the municipality. Mr. Elliott stated as it relates to water distribution in serving the city, there is a hydraulic model that has been built and has been updated and maintained by city staff and consultants. He said they would be using that tool to look at every individual zone for capacity, storage, and a pumping site. Mr. Elliot said on the supply side, they will also be looking at the supply needs during the summer at the water treatment plant and will forecast out through 2040 looking at the capacity today and what is needed in the future. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember McCoy moved to award the agreement for engineering services for water resources and system improvements to CH2M HILL Engineers, Inc., seconded by Councilmember Groat, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember McCoy, Vice Mayor Coke, Councilmember Sheehy, Councilmember Lin, Councilmember Lane and Councilmember Groat Lake Havasu City Page 5 Printed on 2/15/2017 City Council Minutes - Final January 24, 2017 8.3 ID 17-1043 Award Bid for the Replacement BioTrickling/Air Scrubber Odor Control for ITP Headworks to Coonstruction, Inc. Mr. Cassens stated the item before Council is the award of a bid in the amount of $207,000 to Coonstruction, Inc., for the BioTrickling/Air Scrubber Odor Control Device for the Island Treatment Plant Headworks. Mayor Nexsen asked if this was a total replacement. Assistant City Engineer Jeremy Abbott stated it is for total replacement and explained that the current scrubber is a chemical scrubber and the purpose is to reduce chemical costs. He said the Bio Trickling/Air Scrubber is more effective and would replace the existing 16 or 17 year old scrubber. Councilmember Sheehy stated on the bid tabulation there seems to be a pretty big variation between the three bidders and wondered if the Coonstruction, Inc., bid was correct. Mr. Cassens stated that there is a vetting process that takes place after the bids are received to make sure that the low bidder meets all of the requirements. City Engineer Greg Froslie stated that a pre-bid meeting was held for this project so everyone received the same explanation and had the same tour of the site. He added that he did not have an explanation for the discrepancies in bid amount. Mayor Nexsen opened the public hearing. There being no comments, he closed the public hearing. Councilmember Lane moved to award the bid for the replacement BioTrickling/Air Scrubber Odor Control for ITP Headworks to Coonstruction, Inc., seconded by Vice Mayor Coke, and carried by the following vote: Aye: 7 - Mayor Nexsen, Councilmember McCoy, Vice Mayor Coke, Councilmember Sheehy, Councilmember Lin, Councilmember Lane and Councilmember Groat 9. CURRENT EVENTS Councilmember McCoy reported, as a board member of the Metropolitan Planning Organization (MPO), she attended the World Transportation Summit last week. She said that it was informational in a lot of areas and that many communities are in the same situation regarding infrastructure. She added that there was a lot of talk about private/public partnerships to help small cities and towns take care of their infrastructure needs. Mayor Nexsen reported that the Legislature is in session and there are a number of bills that will require additional burden on cities. He stated that he may ask the Council to assist in contacting our legislators to make sure they understand the impact of these bills Lake Havasu City Page 6 Printed on 2/15/2017 City Council Minutes - Final January 24, 2017 on their own communities. 10. FUTURE MEETINGS Tuesday, February 7, 2017 @ 5:00 p.m. – Executive Session Tuesday, February 7, 2017 @ 6:00 p.m. – Special Meeting Tuesday, February 14, 2017 @ 6:00 p.m. – Regular Meeting Tuesday, February 28, 2017 @ 6:00 p.m. – Regular Meeting 11. FUTURE AGENDA ITEMS There were no future agenda items. 12. ADJOURN Upon motion by Councilmember McCoy and seconded, the meeting adjourned at 6:34 p.m. CERTIFICATION I hereby certify that the foregoing is a full and true copy of the Regular Meeting Minutes of the Lake Havasu City Council held on the 24th day of January, 2017. I further certify that the meeting was duly called and posted, and that a quorum was present. ____________________________________ Kelly Williams, City Clerk/CMC Prepared By: ____________________________________ Sacia Graber, City Clerk Assistant/CMC Lake Havasu City Page 7 Printed on 2/15/2017